This is intended to be used as a guide to help with estimating budgets for Visiting Educators – costs quoted are subject to change.
Gina Ohnstad, Media Relations Strategist, Communications, x5739, email@example.com
For information and tips about news releases, go to: https://www.whitman.edu/communications/communications-services/news-services-and-advertising
The easiest way for faculty to request advertising is using the Whitman form. The link is found at: https://www.whitman.edu/conferences-events-and-scheduling/schedule-and-plan-your-event/publicize-your-event
|NPR series of 10 ads (run over the course of 1 week)
|NPR series of 20 ads (run over the course of 2 weeks)||$350|
|Pioneer Ad - see http://whitmanpioneer.com/advertising/|
|Press release (needs at least 2 weeks advance notice)||FREE|
|Union Bulletin standard ad (2x5, black and white)||$150-$170|
Please provide the title of the presentation, a picture and bio of the speaker and a short description of the event or lecture (100-150 words) and any other relevant materials when requesting advertising or promotional assistance. Go here for recommendations on which advertising options are most appropriate for your event.
Jordan Schilling, Scheduling Coordinator, Conferences and Events, x5366, firstname.lastname@example.org
|Whitman College Calendar Events listing||FREE|
|Walla Walla Tourism event listing||FREE|
|Union Bulletin event listing (standard)||FREE|
Publication design (poster and flyers) contacts:
Chris Bishop, Publications Design Manager, x5769, email@example.com
Additional advertising and publication information can be found at: https://www.whitman.edu/conferences-events-and-scheduling/schedule-and-plan-your-event/publicize-your-event
Daniel Le Ray, Senior writer and editor of College Communications, x4917, firstname.lastname@example.org
Bon Appétit Contact:
Teresa Maddess, Catering Director x5127 or email@example.com
For information about Bon Appetit catering for meals or receptions, see www.whitman.caterax.com
Please note that Bon Appetit must be used for all on-campus catering.
Local Dining - Dinner costs should not be more than $60 per person (excluding the tax/tip).
Charles Marr x5257 or firstname.lastname@example.org
The link to the IMS Event Support Request is found at: http://www.whitman.edu/ims/request/
Please be aware that the rates are different for non or off campus events.
|Event Support is $25 an hour during normal business hours (8-5) with a one hour minimum. $45/hour for weekend or after hours support. Simple set-ups (support does not stay for event) are not normally charged.|
|Even live-streaming is available. 7 days notice, $50. fee plus hourly rate for recording. Must have written permission from speaker to record.|
Please be aware that hotel rates and availability are subject to change.
Rates are generally higher April through October and some weekends are substantially higher due to local tourism events.
|Bed & Breakfast (within walking distance of campus)||$160 (or more) per night|
|Best Western Walla Walla Suites||$110 + tax|
|Marcus Whitman Hotel & Conference Center (includes complementary breakfast)||$112 + tax (more on weekends - $150-$300 - and high demand nights)|
|Courtyard by Marriot Hotel (does not include breakfast)||$92 + tax|
Airfare: Please obtain a quote from our local travel agent Teri Owens at email@example.com. Be sure to include the service fee charged for booking through Teri in your estimate. You may also use an on-line travel site such as Travelocity or Expedia.
|Beginning Jan. 1, 2018, Mileage Reimbursement rate is 54.5 cents a mile. A good source to determine mileage distance is Mapquest.|