Budgeting Guidelines

Advertising and Printing Costs
Event Calendar
Publication Design and Printing
Whitman Magazine
Food
Instructional Media Services
Lodging
Transportation

This is intended to be used as a guide to help with estimating budgets for Visiting Educators – costs quoted are subject to change.

Advertising Costs

Contacts:
Gina Ohnstad, Media Relations Strategist, Communications, x5739, ohnstagz@whitman.edu

For information and tips about news releases, go to: https://www.whitman.edu/communications/communications-services/news-services-and-advertising

The easiest way for faculty to request advertising is using the Whitman form. The link is found at: https://www.whitman.edu/conferences-events-and-scheduling/schedule-and-plan-your-event/publicize-your-event

Please provide the title of the presentation, a picture and bio of the speaker and a short description of the event or lecture (100-150 words) and any other relevant materials when requesting advertising or promotional assistance. Go here for recommendations on which advertising options are most appropriate for your event.

Event Calendars

Contacts:
Jordan Schilling, Scheduling Coordinator, Conferences and Events, x5366, schillj@whitman.edu

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Publication Design and Printing

Publication design (poster and flyers) contacts:
Chris Bishop, Publications Design Manager, x5769, bishopc@whitman.edu

Additional advertising and publication information can be found at: https://www.whitman.edu/conferences-events-and-scheduling/schedule-and-plan-your-event/publicize-your-event

Would this make a good Whitman Magazine story or website news?

Daniel Le Ray, Senior writer and editor of College Communications, x4917, leraydf@whitman.edu

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Food

Bon Appétit Contact:
Teresa Maddess, Catering Director x5127 or maddesta@whitman.edu
For information about Bon Appetit catering for meals or receptions, see www.whitman.caterax.com
Please note that Bon Appetit must be used for all on-campus catering.

Local Dining - Dinner costs should not be more than $60 per person (excluding the tax/tip).

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Instructional Media Services

Contact:
Charles Marr x5257 or ims@whitman.edu
The link to the IMS Event Support Request is found at: http://www.whitman.edu/ims/request/
Please be aware that the rates are different for non or off campus events.

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Lodging

Please be aware that hotel rates and availability are subject to change. 
Rates are generally higher April through October and some weekends are substantially higher due to local tourism events.

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Transportation