Personnel Review
Personnel Review Procedures
- Please refer to the 2025-2026 Deadlines for Personnel Reviews at the bottom of the page.
- Criteria for Evaluation can be found in the Whitman Faculty Code, CH. 1, Art. IV, Sec. 3.
- Personnel procedures for faculty review, tenure, and promotion can be found in Chapter IV of the Faculty Handbook.
- Guidelines for Authors of Letters in Evaluation of Candidates.
- Guidelines for the preparation of materials.
- Release Forms can be found under Forms and Applications.
- PDOF Procedure for Submission of External Review Materials.
Please see Faculty Development and Support for Discipline Specific Scholarship Guidelines.
2025-2026 Deadlines for Faculty Personnel Committee
On or before January 31, 2025—Candidate notification.
Spring Semester - Early Fall—Invite colleagues to attend your classes.
Monday, April 7, 4 p.m.—Faculty Personnel Committee Information Session, Mem 324/Zoom Meeting.
- Zoom Meeting info:
- Join the Zoom call!
- Meeting ID: 936 4603 4884
Monday, August 4—Deadline for all review materials.
- All review materials are due in the PDOF Office, including colleague letters and the "Release of Information Form."
Thursday, September 4, 4 pm—Faculty Personnel Committee Information Session, Mem 331/Zoom Meeting.
- Zoom Meeting info will be sent out at a later date.
On or Before January 31, 2025—Candidate notification.
- Candidates wanting to go up early should notify the Provost/DOF office.
Spring Semester - Early Fall—Invite colleagues to attend your class.
Wednesday, February 5 – Monday, March 10—Meet with Mary Raschko to discuss external reviewers’ procedures.
Friday, April 4—Deadline to submit updated CV and list of External Reviewers.
- The list should be turned in to Mary Raschko.
Monday, April 7, 4 pm—Faculty Personnel Committee Information Session, Mem 324/Zoom Meeting.
- Zoom Meeting info:
- Join the Zoom call!
- Meeting ID: 936 4603 4884
Monday, May 26—Deadline for flash drives with review materials for external reviewers.
- Flash drives should be turned in to Atarah Pinder in the PDOF office.
Tuesday, September 2—Deadline for Release of Information Forms.
- Forms should be turned in to Atarah Pinder in PDOF office and can be found on the Forms and Applications page.
Thursday, September 4, 4 pm—Faculty Personnel Committee Information Session, Mem 331/Zoom Meeting.
- Zoom Meeting info will be sent out at a later date.
Tuesday, September 16—Deadline for all review materials.
- All review materials due to Atarah Pinder in the PDOF Office, including colleague letters.
On or Before January 31, 2025—Candidate notification.
- Candidates wanting to go up early should notify the Provost/DOF office.
Spring Semester - Early Fall—Invite colleagues to attend your class.
Wednesday, February 5 - Monday, March 10—Meet with Mary Raschko to discuss external reviewers’ procedures.
Monday, March 3—Deadline for notifying Atarah Pinder in the PDOF office of intention to be reviewed for promotion to professor.
Friday, April 4—Deadline to submit updated CV and list of External Reviewers.
- The list should be turned in to Mary Raschko.
Monday, April 7, 4 pm—Faculty Personnel Committee Information Session, Mem 324/Zoom Meeting.
- Zoom Meeting info:
- Join the Zoom call!
- Meeting ID: 936 4603 4884
Monday, May 26—Deadline for flash drives with review materials for external reviewers.
- Flash drives should be turned in to Atarah Pinder in the PDOF office.
Tuesday, September 2—Deadline for Release of Information Forms.
- Forms should be turned in to Atarah Pinder in PDOF office and can be found on the Forms and Applications page.
Thursday, September 4, 4 pm—Faculty Personnel Committee Information Session, Mem 331/Zoom Meeting.
- Zoom Meeting info will be sent out at a later date.
Tuesday, September 16—Deadline for all review materials.
- All review materials due to Atarah Pinder in the PDOF Office, including colleague letters.
On or Before January 31, 2025—Candidate notification.
Spring Semester - Early Fall—Invite colleagues to attend your class.
Monday, April 7, 4 pm—Faculty Personnel Committee Information Session, Mem 324/Zoom Meeting.
- Zoom Meeting info:
- Join the Zoom call!
- Meeting ID: 936 4603 4884
Wednesday, August 27 (Or earlier if possible)—Notification of intention to be reviewed for promotion to senior rank.
- Notify Atarah in the PDOF office.
Thursday, September 4, 4 pm—Faculty Personnel Committee Information Session, Mem 331/Zoom Meeting.
- Zoom Meeting info will be sent out at a later date.
Monday, January 12, 2026—Deadline for all review materials.
- All review materials due to Atarah Pinder in the PDOF Office, including colleague letters and "Release of Information Form."