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Staff Handbook

About This Handbook

The policies and procedures contained in this handbook are administrative guidelines only and are in no way to be interpreted as a contract between Whitman College and any of its staff. College staff are employed at will. Neither an initial employment offer, nor any statement or representation in this manual or in any other college communication should be construed as an implied contract for permanent employment. Just as you may end your employment at any time for any reason, the College reserves the right to terminate your employment with or without cause.

Whitman College does not discriminate on the basis of race, color, gender, religion, age, marital status, national origin, the presence of any physical disability, veteran’s status, sexual orientation, or any other basis prohibited by applicable federal, state, or local laws.

Whitman College may modify or delete any of the policies in this handbook when it becomes advisable to do so. Announcement of changes will be made through standard communication channels, but advance notice may not always be possible.

Should you wish further explanation of these policies, your supervisor, department head, or the Human Resources Office can provide assistance. You may make suggestions regarding personnel policies and procedures through the Personnel Advisory Committee. Contact the Human Resources Office for a list of current committee members .


Table of Contents

Welcome to Whitman College

  • Message from the President
  • Mission Statement
  • Facts About Whitman

 College Services

  • Athletic Events
  • Athletic Facilities
  • Baker Faculty Center
  • Bookstore
  • Campus Information
  • Catering
  • College Cabin
  • College Vehicles
  • Copy Center
  • Health Center
  • Human Resources Office
  • Identification Cards
  • Library
  • Lost and Found
  • Mail Service
  • Notary Public
  • Parking
  • Security
  • Student Activities Office
  • Scheduling Office
  • Theater



  • Employment Status
    • Full-time
    • Part-time
    • Regular
    • On-Call
    • Temporary
    • Nonexempt
    • Exempt
  • Employment Practices
    • Position Openings
    • New Employee Orientation
  • Orientation Period
  • Work Schedules
    • Hours of Work
    • Lunch Break
    • Rest Breaks
    • Summer Hours
  • Overtime
  • Training
  • Performance Appraisal
  • Salary Review
  • Promotion & Transfer
  • Standards of Conduct
  • Termination
  • Grievance
  • Last Day of Employment
  • Exit Interview
  • Rehire Policy
  • Employment of Relatives


Pay Practices

  • Time Reporting Forms
  • Payroll Periods
    • Hourly
    • Salary
  • Pay Day
  • Direct Deposit
  • Oregon Income Tax
  • Pay Advances
  • Payroll Deduction Options
    • Additional Life Insurance Premiums
    • Credit Union
    • Whitman College Gift


  • Medical
  • Dental
  • Flexible Spending Plan
  • Life Insurance
  • Long-term Disability Insurance
  • Travel Accident Insurance
  • Retirement
    • Retirement Pension Plan
    • Retiree Medical Insurance
  • Tuition Remission
    • Attending Whitman College
    • Tuition Exchange Program
    • Attending Other Accredited Colleges and Universities
  • Course Registration
    • Full-time Employees
    • Part-time Employees
    • Spouse of Full-time Employees
  • Worker’s Compensation
  • Sick Leave
    • Termination Payout
  • Bonus Day
  • Bereavement Leave
  • Vacation
    • Full-time Employees
    • Part-time Employees
    • Temporary and Part-time
    • Employment Credit
    • Termination Payout
  • Holidays

Leaves of Absence

  • Family Leave
    • Eligible Employees
    • Reasons for Taking Family Leave
    • Advance Notice and Medical Certification
    • Job Benefits and Protection
  • Jury Duty
  • Military Leave
    • Active Duty
    • Reservists and National Guard
  • Nonpaid Leave of Absence


Policies and Procedures

  • Alcohol Policy for Campus Events
  • College Closures
  • Conflict of Interest
  • Drug-free Workplace
  • Firearms, Explosives, and Other Dangerous Weapons
  • Grievance Procedure
  • Personal Property
  • Personnel Records
  • Reasonable Accommodation for Employees
  • Safety Statement
  • Sexual Harassment Policy
  • Smoking Policy
Human Resources
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