Transcript Request Form

This page contains Whitman Transcript Request Information. To access a printable version of the transcript request form, click here

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Types of Transcripts

Official Transcripts

Official
Transcripts describe the student's full Whitman academic record and are
certified by the Registrar's Office to be complete and accurate. All official transcripts bear the school seal, are mailed in a special envelope, and are
endorsed by the Registrar.  Virtually every academic institution and many employers require an official transcript prior to admitting or hiring the
student. In accordance with the Family Educational Rights and Privacy Act (FERPA)of 1974, transcripts are released to a student or a third party only upon receipt of a request that includes the student's written signature.

Unofficial Transcripts

In certain instances an employer or agency may not require an official transcript,and thus will permit the student to submit an unofficial document. Unofficial transcripts do not have the same level of security or confidentiality as official transcripts, but can be provided more quickly, thus serving the student's unique needs more effectively. Alumni or former students requesting an Unofficial Transcript simply may indicate on the signed request form that an unofficial transcript is needed. While paper official transcriptsappear in specially marked envelopes, include a security seal, and display the Registrar's signature, unofficial transcripts can be faxed, attached to an email or mailed by less-secure surface mail. An official paper transcript appearing in an unsealed or opened letter is considered to be unofficial and therefore may not be accepted by a third party.


How do I order a transcript?

Please note that financial obligations to the college MUST be satisfied before we can release a transcript. If you have any
questions, feel free to call us (509) 527-5983.

(Transcripts processed completely by Whitman are issued free of charge)

· Current students requesting an unofficial record of classes may obtain their Unofficial Transcript via the web portal my.whitman.edu.

· Current students, or recent graduates, may also use their Whitman email account to request transcripts. Simply send an email
to registrar@whitman.edu with the information indicated on the request form click here. (Whitman e-mail account required for verification).

· Transcripts may be ordered by: 1.) Internet/Electronic  2.) e-mail  3.) postal service  4.) fax  5.) in-person.

***Prior to ordering see Special Ordering Instructions, below***


Ordering by Internet/Electronic Transcripts

Whitman College now offers an official e-transcript through the National Student Clearinghouse.

Electronic PDF transcript orders can be ordered by clicking the link below. There is a $4.00 charge per transcript. This is the fastest way
to send or receive an official transcript.

https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?FICEcode=00380300

You may place as many orders as you like in one session.

Order updates are available via text message and/or email.
You can also track your order online using your email address and order number.


Ordering by e-mail (Whitman-only processing)

You can print the transcript request form click here, complete the request form with signature, scan and e-mail to registrar@whitman.edu.  Alternatively, you can take a clear photo of the request form and e-mail to registrar@whitman.edu.


Ordering by mail (Whitman-only processing)

You can print and mail the request form click here, or send us a letter including the information requested on the form. Make sure to use your full name from when you attended Whitman, and your Whitman ID number if you know it (this will help us to process your request more quickly). Mail the completed form or letter to:

Registrar's Office
Whitman College
Walla Walla, WA 99362


Ordering
by fax (Whitman-only processing)

You can print and fax the  request form click here or fax us a letter indicating the information requested on the form, to (509) 522-4431. Please be sure to include your handwritten signature.


Ordering in person (Whitman-only processing)

To order a transcript in person, visit the Registrar's Office located in Room 212 of Memorial Building, and fill out a Transcript Request form.


Special ordering instructions

The following four options are available when ordering transcripts: send transcript at this time, send transcript after grades for this term are recorded, hold for pick-up, and send unofficial transcript as a PDF via email.

Send transcript at this time

Transcripts are usually mailed within one to two working days of receipt of the request. Any classes that you are currently taking will not appear on the transcript.

Send transcript after grades for this term are recorded

You can request that a transcript be sent once grades for the current term have been recorded. Transcripts are usually available three weeks after the end of the semester.

Hold for pick-up

You can personally pick up transcripts at the Registrar's Office. In such cases, the transcript is stamped "This official transcript was issued to the
individual named in a sealed envelope. Invalid if envelope seal is broken." If the envelope is opened, the transcript will be considered
unofficial. Currently enrolled students will receive notification on their Whitman email account that their transcripts are ready for pick-up. Former students also should provide an email address so they may be notified when their transcripts are ready for pick-up.

Send unofficial PDF to email address. You can request that an unofficial copy of your transcript be emailed to you. Make sure you include your email address in the "Student Information" section and check the box in the delivery options section on the Transcript Request form.


Expedited Delivery Option

The only method of expedited delivery available is Federal Express (FedEx). For current students, a specified amount will be charged to your student account. For former students, a FedEx number is required. If you do not have a FedEx account, you can create one through the FedEx web site. FedEx will not deliver to a PO Box (please provide a street address). Call the Registrar's Office at (509) 527-5983 for more information.



Whitman College has agreed to work with SCRIP-SAFE International to provide the option of delivering academic transcripts electronically.  This partnership allows Whitman to provide official transcripts either to network recipients or to recipients outside the network (i.e., “OneTime” service) to any third party anywhere in the world at any time.  This additional service provides the fastest delivery time, is totally secure, and provides you and Whitman with a means of tracking delivery and receipt of the e-transcript.

●  Network Delivery:  Many colleges, universities and other agencies are members of this secure network and actively receive electronic transcripts.   Check the list of network recipients to determine if your intended destination is a network member:

http://www.scrip-safe.com/products/electronic-transcripts/network-members.aspx

▪  Your transcript is never delivered by email.  Instead the recipient is notified by email that your transcript is available for retrieval at the specific “one-time” URL identified in the email. 

▪  Ask the receiver to “white list” @escrip-safe.com (so that your request is not blocked by a spam filter).