Buildings and Ground Usage

These policies are part of Facilities Services—not in the purview of Student Life.

Campus Areas and Facilities Use

1. College community members may reserve and use campus areas and facilities following established procedures.
2. Using buildings and grounds must not disrupt the educational environment, disturb regular college functions or approved activities, nor interfere with movement to and from activities or facilities.
3. All fire regulations and room capacities must be observed.
4. The volume should not interfere with other activities or the college’s educational program.
5. Sleeping or camping on campus grounds in any fashion, including but not limited to sleeping bags, tents, lean-tos and similar structures, is forbidden without prior approval from the Dean of Students.
6. Park bicycles only in areas specifically designed for bicycle parking (e.g., designated bike racks). Do not attach bicycles to stair or ramp railings, garbage containers, light poles or other fixtures not intended for bicycle parking.
7. Students who have questions about disability access should contact the staff in the Disability Access Services Office, located in Olin 334.
8. Persons with questions about physical access issues should submit a Physical Accessibility Concern Form.

Scheduling and Reservation of Space

1. Students, employees or on-campus groups may schedule classroom and non-classroom facilities by using the Coursedog reservation system.
2. Off-campus groups may arrange to rent college facilities through the scheduling coordinator in the Office of Conferences, Events, and Scheduling, following established policies and procedures.
3. Whitman College may only rent facilities to government agencies and nonprofit organizations, as per a Department of Revenue ruling regarding the tax-exempt status of our campus property. External organizations must provide Whitman College with a copy of their Internal Revenue Service (IRS) Exemption Letter, indicating that they are explicitly incorporated as a nonprofit organization. Please note that a federal identification number is not sufficient proof of identity.
4. Regularly scheduled classes that grant Whitman College credit are given priority for the use of college buildings, grounds and facilities. The Office of Conferences, Events, and Scheduling determines priority for all other events

Soliciting

1. Definition: Any effort to ask for support, donations or contributions in exchange for goods or services.
2. Campus Organizations
   1. College community members may collect dues, initiation fees and admission charges where applicable.
   2. College members interested in selling products should contact the Office of Conferences, Events, and Scheduling staff to arrange the necessary details.
   3. Members of the college community may solicit donations.
   4. Official alumni and other college-related organizations may raise funds in accordance with established procedures.
3. Off-Campus Groups: 
   1. Nonmembers of the college community may not sell products or services on the campus except:
      
      1. in the Reid Campus Center, where permission from the Vice President of Student Life or designee has been obtained;
      2. in the residence halls where permission of the Vice President of Student Life or designee has been obtained; or
      3. in other locations where the Vice President for Finance and Administration or designee has prepared an appropriate rental agreement.
   2. Fundraising on campus is prohibited for nonmembers of the college community. However, the college president or their designee may approve a limited number of fundraising programs for charitable organizations and public service agencies.

Posting

To provide for free expression on the campus, yet to prevent damage to college property, and to avoid public confusion as to the college’s official positions, the following regulations have been established:

1. Signs and posters are permissible in designated spaces within college buildings (e.g., bulletin boards and campus center stairwell railings), provided the name of the responsible individual or organization appears clearly on all posters, signs, etc. Posting outside of these spaces creates additional work for campus facilities staff.
2. Signs, banners, posters, flags, and the like will not ordinarily be displayed on college buildings, windows or doors except in personal spaces, including residence halls and private offices. An exception may also be made for signs publicizing college-sponsored events of interest to the public. Such signs may be attached to certain college buildings with the prior permission of the Vice President of Student Life or their designee.
3. Signs may be attached to the tennis court fence. Signage on the tennis court fence will be removed at the end of each calendar month.
4. It is expected that a representative of the organization will remove the signage, particularly at Convocation and Baccalaureate. 
5. Chalking outside is permitted only on uncovered, horizontal walkways using washable chalk; it is not allowed on walls, buildings or any other textured surface. 
6. Driving stakes in the ground or excavation is prohibited on or around campus grounds.

Printed Handouts

1. College community members on the college campus may distribute printed handouts.
2. The distribution of printed handouts shall not interfere with the educational program or other events and activities, nor will it interfere with movement to and from activities or facilities.
3. All printed handouts should include the sponsoring organization's name. The college expects a representative of the sponsoring organization to clean up the leftover handouts.

Visiting Speakers

Any faculty member or recognized student group may invite any speaker they would like to hear. The appearance of any invited speaker does not imply any implicit or explicit endorsement of the speaker’s views by the institution, its faculty, its administration, or its governing boards. Any group or person should not schedule a speaker before checking the scheduling calendar at the Office of Conferences, Events and Scheduling at 509-527-5366. The college has established routine procedures to ensure the orderly scheduling of facilities and adequate preparation for guest speakers appearing on campus.

Motor Vehicles

No private motor vehicle, including motorcycles, motor scooters, etc., may be parked or driven on the grass, walks or pathways on campus. Motorcycles and motorized scooters must be parked in authorized parking areas. Fire regulations prohibit people from parking motorcycles or motorized scooters inside buildings.

Other

1. All facilities and services of the college are available to all regularly enrolled students. Students on leave or enrolled in some program not offered on the campus are not regularly enrolled and are not entitled to share in such facilities and services as are provided for enrolled students.
2. Unauthorized entry to or use of college facilities is prohibited. Students do not have access to their rooms during winter or spring breaks, and unlawful use of facilities during these times is considered a policy violation.
3. Unauthorized possession or use of college keys or duplicating any college key is considered a serious offense, and the college will take appropriate action. Misusing college keys endangers the security of the personal effects of individuals residing in residence halls and college property.
4. Whitman identification cards are the property of Whitman College and are intended for use only by the individual to whom they are issued. Only the cardholder is permitted to present the card for college-related purposes. Unauthorized possession, duplication, or use of a Whitman identification card is considered a serious offense, and the college will take appropriate action against such violations.
5. Pets are not allowed in any campus building. For questions regarding service animals or approval of emotional support animals, an individual must contact the Director of Disability Access Services, 509-526-3035, das@whitman.edu.
6. No pet shall be allowed on campus unless it is leashed or under its owner’s close and continuous supervision and control. No pets may be tethered to a tree, post or other object. Security will call Animal Control if pets are found to be tethered or running loose and unattended.