Business Office Forms and Files
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Standard Forms file - This excel file combines our most frequently used forms in one handy place. Please note that each form is on a separate tab.
If you're looking for something else, please use the list below.
Accounts Payable
Direct Deposit - Payroll - Students may also use this form to receive refunds from their Student Account electronically
Travel, Meals, and Entertainment Expense
Vendor Payment via Wire Transfer
W-8BEN for International Vendors
W-9 - You can also download this form and it's instructions from irs.gov.
Payroll
Student New Employment Form - Use this to let Payroll know when you've hired a new student employee
Student Employment Pay Rate Change Form - Use this to let Payroll know when you change a student's rate of pay.
Student Employment End-Date Form - Use this to let Payroll know when a student has ended a position with your department.
Direct Deposit - Get your money faster! Have us put your paycheck right into your account by filling out this form.
Gift Card Reporting - Gift cards are considered taxable income. If you've given a gift card to a student, staff, faculty or community member of Whitman College, please fill out this form and email it to Payroll at payroll@whitman.edu. If you have any questions please contact Payroll.
I-9 Acceptable ID List - you can also find this list on irs.gov
Student Authorization to Apply Payroll to Student Account
Student Web Time Entry Instructions
Supervisor Web Time Entry Instructions
Student Accounts
Substitute W-9S Form, to provide us your SSN or ITIN
Duplicate Billing Request Form, to have the Annual Invoice and Spring bill sent to multiple addresses
Student Authorization to Apply Payroll to Student Account, to have part/all of your paycheck applied as a payment on your account