Forms and Resources

Here, you’ll find all the essential forms for accounts payable, payroll and student accounts. Whether you’re setting up direct deposit, submitting a travel expense report or managing vendor payments, our comprehensive list of forms is designed to support your financial and administrative needs. We strive to make these processes straightforward and accessible for faculty, staff and students.

Journal Entries

• Journal Entry Form
• Journal Entry Instructions

Accounts Payable

• AP Forms
• Direct Deposit - Payroll
  Students may also use this form to receive refunds from their Student Account electronically.
• Performance Contract
• Personal Services Contract
• Statement in Lieu of Receipt for Cash Payment
• Travel Advance
• W-8BEN for International Vendors
• W-9
• Whitman College Credit App
• Whitman College W-9

Payroll

• Direct Deposit
• Gift Reporting Form 2025
  Gift cards and non-cash gifts are considered taxable income. Please review the Gift Card Reporting Form and reporting requirements if you’ve provided these to a Whitman College student, staff, faculty member, or non-Whitman community member. For research participants, refer to the Gift Card and Research Participant Compensation Policy and submit the Report of Whitman Research Participant Compensation instead. If you have any questions, please contact Payroll.
• Salary Advance
• I-9 Acceptable ID List
• Stipend Form (Due to Payroll by the 15th of the month.)
• Student Payroll

Student Accounts

• Substitute W-9S Form, to provide us your SSN or ITIN.
• Student Authorization to Apply Payroll to Student Account to have part/all of your paycheck applied as a payment on your account.