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Business Office Due Dates

GOAL: All data is to be entered into the General Ledger by the 15th of the following month.

Student Payroll

Pay period is the 9th through the 8th of the month.

  • Self Service timesheets must be submitted by students one business day after the 8th of the month.
  • Web timesheets must be approved by supervisors two business days after the 8th of the month.
  • Payday is the 18th of the month (if the 18th falls on a Saturday, payday is the 17th; if the 18th falls on a Sunday, payday is the 19th).

Salary and Hourly Staff Payroll

Pay period is the 22nd through the 21st of the month.

  • Completed timesheets are due by end of day the 21st, and supervisor approvals are due by the end of day the 22nd.

Other General Ledger Transactions

Payroll Deductions are due to the Payroll Coordinator by the 15th of each month.

Stipends are due to the Payroll Coordinator by the 15th of each month.

Interdepartmental billings are due electronically to payables@whitman.edu by the 10th of the following month.

Reconciled Chrome River Reports by the 10th of each month.

Quarterly budget reconciliations are due to the Accounting & Business Services by the 15th of the month following the quarter’s end (November 15th, February 15th, May 15th, and August 15th).

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