GOAL: All data is to be entered into the General Ledger by the 20th of the following month.

  • Student Payroll - Pay period is 9th through the 8th of the month.

    • Web timesheets must be submitted 1½ work days after the 8th of the month (if no weekends or holidays by noon on the 10th of the month).

    • Web timesheets must be approved 1½ work days after the 8th of the month (if no weekends or holidays by noon on the 10th of the month).

    • Payday is 20th of month.

  • Hourly Staff Payroll - Pay period is the 21st thru the 20th of the month

    • Completed timesheets signed by both employee and supervisor are due to the Payroll Coordinator by noon of the first work day after the 20th month (if no weekends or holidays by noon on the 10th of the month).

  • Salary Staff Payroll - Pay period is the 1st thru the last day of the month

    • Completed timesheets signed by both employee and supervisor are due to the Payroll Coordinator on the fifth work day after the end of the month (if no weekends or holidays on the 5th of the month).

  • Payroll Deductions are due to the Payroll Coordinator by the 15th of each month.

  • Interdepartmental billings are due electronically to payables@whitman.edu by the 10th of the following month.

  • ***Reconciled JPMorgan statements are due to the Business Office by the 5th of the following month

  • Journal entries are due to the Business Office by the 10th