Business Office Due Dates

GOAL: All data is to be entered into the General Ledger by the 20th of the following month.

• Student Payroll - Pay period is the 9th through the 8th of the month.

  • Web timesheets must be submitted by students one business day after the 8th of the month.

  • Web timesheets must be approved by supervisors two business days after the 8th of the month.

  • Payday is the 20th of the month (if the 20th falls on a Saturday, payday is the 19th; if the 20th falls on a Sunday, payday is the 21st).

• Hourly Staff Payroll - Pay period is the 21st through the 20th of the month.

  • Completed timesheets signed by both employee and supervisor are due to the Payroll Coordinator by noon of the first work day after the 20th of the month (if no weekends or holidays, by noon on the 21st of the month).

• Salary Staff Payroll - Pay period is the 1st through the last day of the month.

  • Completed timesheets signed by both employee and supervisor are due to the Payroll Coordinator on the fifth work day after the end of the month (if no weekends or holidays, on the 5th of the month).

• Payroll Deductions are due to the Payroll Coordinator by the 15th of each month.

• Interdepartmental billings are due electronically to payables@whitman.edu by the 10th of the following month.

• Reconciled JPMorgan statements are due to the Business Office by the 5th of the following month.

• Journal entries are due to the Business Office by the 10th of the month.