Schedule and Plan Your Event

On-Campus / Internal: Any event that is solely planned, controlled, and managed by a Whitman program, department, student group or committee.  This event is open to the Whitman Community and no room rental fee is charged.

Co-Sponsored: Any event or activity where an internal user (department, student group, or committee) and an external user (non-profit/501c3)  have shared responsibility for planning, control and management of said event. The primary function of the event is designed for the external organization. This event is not designed, created, or implemented primarily for Whitman students. This event may be open to the Whitman Community, but is not student driven. A Co-Sponsored rental rate will be charged, non-profit/501c3 status for the external group is required, and proof of event liability insurance is necessary. No department, student group, or committee may sponsor an external group for the sole purpose of avoiding rental fees.

Off-Campus / External: Any event where an individual or group external to a Whitman program, department or student group or committee, plans, controls and manages the event.  This event may be closed to the Whitman Community.  An external room rental rate, appropriate set-up, equipment and cleaning fees will be charged. Non-profit/501c3 status and proof of event liability insurance are required. Additional rules and regulations may apply.  Please contact Conferences & Events for additional information and specific inquiries.

Look at all the reservable spaces Conferences and Events has to offer.

If you're ready to reserve a space, please complete our  online reservation form.

To add your event to the Whitman College Events Calendar, please go to the Whitman College Events Calendar and press "+Submit an Event".

Please use our  event advertising form to request additional publicity for your event. This may encompass print advertisements, radio advertisements, a write-up in the college newspaper or the Walla Walla Union Bulletin, or other additional publicity outlets, including online content.

The advertising form will go to the Office of Communications and they will contact you to handle your advertising needs.

We offer a wide range of logistical support for your events at Whitman.

From audio/visual support to providing additional tables and chairs, coat racks, and signage, we will work with you on providing all of the necessary requirements to ensure a successful event here at Whitman.

For equipment support contact Conferences, Events and Scheduling at reservation@whitman.edu.

For technology support contact Instructional Multimedia Services.

To obtain Day of Event insurance for your event being hosted on campus please follow the link below.

• Once on the home page please select 'TULIP/Tenant User Liability Insurance'
• From this page select 'Apply Now' to complete the online form

Required Certificate of Insurance