Student Payroll

All forms referenced below are available in the Human Resources Office, Memorial 107. If you have any questions regarding these forms, please contact Human Resources at hr@whitman.edu.

• If you are under 18 years of age and wish to be employed by the College, the law requires a completed “Parent/School Authorization” form.
• You will not be able to work until you’ve filled out forms I9 and W4. You will also need acceptable identification. A passport by itself or both a driver's license and social security card constitute acceptable identification. Original documents are required.
• Whitman College has instituted mandatory direct deposit for all students. You need to fill out a direct deposit form and attach a void check or bring a statement or letter from your bank that includes both the routing number and account number for your account.
• You must have completed all the paperwork detailed above before you will be eligible for employment at Whitman College.
• Please reach out to studentpayroll@whitman.edu for a link to our office’s ShareFile folder. Use this secure link or deliver in person all payroll documents with sensitive, personal information.

Payday is the 18th of every month or the business day closest to the 18th. Your payroll summary is available online at my.whitman.edu. We also offer direct transfer of your student paycheck to your Student Account. If you have questions about how this works, please email studentpayroll@whitman.edu, call 509-527-5593 or stop by Memorial 110. You'll need to fill out an authorization form for this service.

Forms and Information

• Direct Deposit Authorization
• Authorization to Apply Payroll to Student Account
• Student Employee Hours Tracker 1.08.2024
• Student Employee Orientation 23-24

Web Time Entry

• Student Payroll Information
• Student Self-Service Instructions