Accounts Payable
Overview
The Accounts Payable department disburses payments to vendors, faculty, staff and students. The college has a responsibility to ensure that payments to vendors and reimbursements to faculty, staff and students are legitimate business expenses of Whitman College, align with regulatory standards, and are within the scope of each department’s budgeted spending limits. The government agencies are interested in payments that may need to be included in payees’ taxable income and, in these cases, there is a possible liability to both the college and the payee. The documentation and evaluation required to process any payment is designed to contribute to institutional control of spending as well as protect the college and its employees from potential tax issues.
Approval Process
All payments should be authorized and approved by the person responsible for the budget that is incurring the expense. In addition, any one invoice over $10,000 should be approved by the responsible Cabinet Officer or, in their absence, another Cabinet Officer or the Assistant Vice President for Finance and Controller.
Tax Forms
2024 Milege Reimbursement Rates
- Business Rate: 67 cents per mile
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Moving Rate: 21 cents per mile
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Charitable Rate: 14 cents per mile
