Student Payroll

Fact Sheet

All forms referenced below are available in the Human Resources Office, on the first floor of Memorial Building (Mem 107). If you have any questions, contact Human Resources at hr@whitman.edu.

•  If you are under 18 years of age and wish to be employed by the College, the law requires a completed “Parent/School Authorization” form.
•  You will not be able to work until you’ve filled out forms I9 and W4. You will also need acceptable identification. A passport by itself or both a driver's license and social security card constitute acceptable identification. Original documents are required. To see a full list of acceptable identification, go to the Business Office website and click on Forms, then I-9 Acceptable ID.
•  Whitman College has instituted mandatory direct deposit for all students. You need to fill out a direct deposit form and attach a void check or bring a statement or letter from your bank that includes both the routing number and account number for your account.
•  You must have completed all the paperwork detailed above before you will be eligible for employment at Whitman College.

Payday is the 18th of every month or the business day closest to the 18th. Your payroll summary is available online at my.whitman.edu.

• I-9 Acceptable ID
• Direct Deposit Authorization
• Student Employment Request Form
• Student Employment Pay Rate Change Form
• Student Employment End-Date Form
• Student Payroll Position Codes - updated 12.02.2024
• Student Position Change/Creation Form

Web Time Entry

• Student Instructions - updated 09.16.22
• Supervisor Instructions - updated 09.20.22