Whitman College Fencing

 

 

 

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Leadership Positions

Head Instructor

President

Vice President

ASWC/Budget Representative

Alternate ASWC/Budget Representative (Optional)

Armorer

Webmaster

Secretary (Optional)


All positions should be determined by a vote of the club membership, weighted by rank in the following manner (unless otherwise noted):

1 votes shall be granted to members of the 1st rank.
2 votes shall be granted to members of the 2nd rank.
3 votes shall be granted to members of the 3rd rank.
4 votes shall be granted to members of the 4th rank.
5 votes shall be granted to members of the 5th rank.

All positions are intended to be held in 2 semester blocks.



Head Instructor/Captain
(top)

Election should occur in May to take effect for the beginning of the next school-year, giving the new instructor time to plan for events and meetings early in the next semester.

Requirements:
1) Must have been of the 3rd rank for at least 1 semester.
2) Must have a firm familiarity with ranking system.
3) Although not a requirement, the previous HI/Captain's endorsement is highly suggested.
Responsibilities:
1) The HI is responsible for running practices and setting up lessons to teach new and returning members how to fence.
2) The HI serves as the default director for all tournament bouts held at Whitman.
3) It is the HI's job to oversee all rank testing, and determine if a candidate passes their testing. The HI is on her/his honor to ignore personal likes or dislikes and judge objectively during rank testing.



President
(top)

Election should be held in May.

Requirements:
1) Must be of at least the 2nd rank.
2) Must have regularly attended the club for at least 2 semesters.
3) Must have a firm familiarity with the club's leadership positions and organization.

Responsibilities:
1) The President is responsible for making sure the recognition form is filled out and turned in at the beginning of each semester.
2) The President is in charge of researching/creating new events for Whitman Fencing to participate in.
3) The President is in charge of planning and logistics for symposiums, tournaments, demonstrations, and other events the Club plans to participate in.
4) Each semester the President is responsible for making sure the Club has the needed space reserved at the appropriate times to hold lessons in.


Vice President
(top)

Requirements:
1) Elected by the club.
2) Has attended at least 2 semesters regularly.

Responsibilities:
1) The VP serves as the right hand of the President, serving as the President when/if she/he is unable to do so, and helping the President with his/her responsibilities when/if needed.
2) The VP is in charge of recruitment and publicity.


ASWC/Budget Representative
(top)

Election should be held in May.

Requirements:
1) Must attend ASWC training.

Responsibilities:
The ASWC/Budget Representative forms the interface between ASWC and the Club.

1) They are responsible for attending all ASWC House meetings to represent the club and make sure we don't lose our funding. In the event that they cannot attend a meeting it is their responsibility to make sure an alternate club member attends the meeting.
2) They are responsible for turning in all receipts and money requests to ASWC, and knowing how much money we have at any given time to speed up purchasing decisions.
3) They are responsible for helping plan the next year's budget and turning in all related forms, including speaker request forms.


Alternate ASWC/Budget Representative (Optional)
(top)

Election should be held in May.

Requirements:
1) May attend ASWC training after election if not already trained.

Responsibilities:
The Alternate ASWC/Budget Representative helps form the interface between ASWC and the Club.

1) They are responsible for covering any of the ASWC/Budget Representative's duties that the latter is unable to perform. Most commonly this involves going to ASWC House meetings when the primary representative is unavailable.

2) They are responsible for getting in touch with the primary ASWC/Budget Representative during the week before any required ASWC House meeting and making sure the club will be represented at the meeting. Moreover, they should get in touch with the primary representative on the day of the meeting (prior to the meeting) to confirm that it will be attended.


Armorer
(top)

Election should be held in May.

Requirements:
1) 2 semesters of very steady club attendance.

Responsibilities:
1) Making sure that all inventory/equipment is functional.
2) Making sure that all members authorized to use equpiment are using safe equipment.
3) The Armorer is in change of making sure the fencing room stays well organized and clean.
4) Tracking inventory and equipment borrowing.


Webmaster
(top)

Election should be held in May.

 
Requirements:
1) An adequate knowledge of HTML and related web design skills.

Responsibilities:
1) Maintaining and expanding the Whitman Fencing website, including making sure the leaders, meetings, lesson schedule, and events pages are up to date.


Secretary
(top)

Election can be held in September.

Requirements:
1) None.

Responsibilities:
1) Attending nearly all meetings and events so as to send out weekly minutes to the listserve.


Weekly minutes should include:
A) Any business dealt with during the advanced group meeting.
B) What material was covered that week in the lessons.
C) What material will be covered next week during the lessons.
D) Information about any upcoming events, including times and registration information, which should be available from the President.
E) Information about events that occurred during the last week.
F) Announcement of any member's successful rank testing to the listserve (after it is announced in lessons by the HI).
G) Any entertaining quotes or tidbits that they saw/heard during that week's events or lessons.