Information for Students
Work Study is a need-based financial aid award. It is not a grant (you must work to earn it), and it is not a loan (you don't have to repay it). Students must qualify for need-based financial aid to receive Work Study. For more information refer to the Work Study Handbook or visit the Financial Aid website.
There are many methods that you can use to find a job on campus or off campus. Handshake is the online job portal used for job searches. The community and student listservs often announce temporary and semester-long positions through email advertisements. Talking to department heads, faculty members, and administrative departments can help you understand the types of positions available. The Student Engagement Center can help you with your search, creating your resume and cover letter, and helping you prepare for interviews.
Helpful tips for your job search
- Keep your resume updated
- Dress professionally for your interview; act professionally at all times
- Pay attention to job announcements on the community, announcements, and student listservs
- Remember to emphasize skills you have used that fit the needs of the job you are applying to
- Be as flexible as you can about the hours and days you are available
- Refer to the On-Campus Job Search flowchart
BEFORE beginning any paid work at Whitman College, all student employees MUST complete a Federal Employment Eligibility form (Form I-9) and an Employee Withholding Allowance form for Federal Taxes (W-4 Form). Both of these forms MUST be completed prior to the first day of work. Additionally you must complete Online Harassment Prevention Training and complete a direct deposit form. Please refer to the Whitman Human Resources website for more information.
Wages are paid monthly and payday is the 20th of every month or the business day closest to the 20th. Student employees are paid through direct deposit of funds to either a savings or checking account at the financial institution of their choice. Payment of wages requires a completed timesheet. Timesheets must be signed/authorized by both the student and supervisor to be considered completed. Below is a graphic to help you understand payroll timelines.
Direct deposit form
- Filed with HR
- Web timesheets to keep track of hours
9th of the month
- Pay period starts
- Enter work hours daily online
8th of the month
- Pay period ends
- Certify web timesheet online for supervisor to approve by e-signature
20th of the month
- Payday - Your pay will be deposited directly into your bank account