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Whitman College
Registrar

Reg Info for Returning Students

Fall 2026 Returning Students Registration Information for Faculty

Upcoming registration dates

  • Thursday, August 27: NSO programming for first year and transfer students: academic info sessions, department drop-ins, group advising, one-on-one advising sessions, and FYS meet & greets.

  • Friday, August 28: Arena Registration is back!! First-year and transfer students register for their chosen classes in Reid Ballroom, with advisors attending.

  • Monday, August 31: Registration Day: at the times listed below, students of all class years can add & drop classes via the Self-Service student planning app in myWhitman.

    • 2027 (and Dec ‘26) grads: 8:00 AM

    • 2028 grads: 10:00 AM

    • 2029 grads: 12:00 PM

    • 2030 grads: 2:00 PM

  • Tuesday, September 1: Classes begin!

What does this mean for me?

For you, this means:

  • Advisors (new students): Your advisees must meet with you in person to plan their Fall 2026 schedule before Arena Registration. You’ll be on hand during Arena Registration for any last-minute questions.

  • Advisors (returning students): Advisees who want to add or drop a class will need to contact you for Advisor Clearance before or during Add/Drop.

  • Instructors: Students may be contacting you to arrange Faculty Consent, Registration Exceptions, and/or Requisite Waivers.

  • All faculty: Some students may ask you to sign their Academic Overload or Course Conflict Resolution Form.

Registration permissions guide

What is it?

What’s it for?

When’s it available?

How do I do it?

Advisor Clearance
(new this year: only required for returning students)

Allow a returning advisee to change their schedule

Now through the last day to withdraw

1. Discuss the planned changes with your advisee

2. Log into my.whitman.edu > Advising

3. Under the advisee’s Full Profile, select “Grant Clearance”

Faculty Consent

Allow a student to register for your consent-only course

Now through the end of Add/Drop

1. From my.whitman.edu, navigate to “Your Courses” > “Fall 2026” > “View Section Details” > “Manage Permissions” > “Faculty Consent”

2. Enter the student’s name **tip: if their name isn’t coming up, try searching by WID

3. For both “Status” and “Reason”, choose “Consent Given”

4. Add title and/or credit info, if applicable

Requisite Waiver

Allow a student to take a class without the usual pre- or corequisites

Now through the end of Add/Drop

1. Under “Manage Permissions”, select “Prerequisite Waiver” and enter the student’s info

Registration Exception

Allow a student to:

- Join a class that’s full

- Retake a non-repeatable course

- Join a majors-only course

- Take a class not normally available to their class year

Returning students: Now through the end of Add/Drop

New students: Aug 31 through the end of Add/Drop

1. Navigate to the section details in my.whitman.edu

2. Select “Add Registration Exception”, enter the student’s name, then select “Add” and follow the prompts

3. Tell the student to check their email for instructions on how to accept the Reg Exception

Add Authorization

Allow a student to join your course after the first week

Only available during the second week of classes

Hints

See the attachment for detailed instructions, with screenshots, for each of these types of electronic permissions. I've also included a handy flowchart you can use as you're working with students/advisees to register for their classes (next week is Add/Drop Week One). And finally, some helpful reminders/faqs:

  • Waitlists are not active during new student registration or Add/Drop.

    • If a seat is open, any student who meets the registration requirements can claim it on a first-come, first-served basis.

    • To see who was on your waitlist when it closed at the end of last semester, find your section in my.whitman.edu > "People and Course Search", then select "View Closed Waitlist".

  • If a student has any "Blocking Holds", they can't add or drop any classes. Students can view their current holds under the "Planning & Registration" tab in my.whitman.edu.

  • Academic Overload & Course Conflict Resolution:

    • Students are free to register for up to 18 academic credits. To register for 19 or more academic credits, they must meet certain qualifications and submit a completed Academic Overload form to the Registrar's Office.

    • If a student wants to take two classes with conflicting schedules, they must submit a completed Course Conflict Resolution form to the Registrar's Office.

  • During the first week of classes (through 11:59 PM on Sunday, September 6), students don't need the instructor's permission to add themselves to a class. Students are still allowed to add classes during the second week of classes (Monday, September 8 through 11:59 PM on Friday, September 11), but they need to get an Add Authorization from the instructor first.

  • If you need to change your assigned classroom or add a new section (e.g., Independent Study or Thesis), please have your department chair submit a request in Coursedog.

Help!

Registrar's Office staff are on hand throughout the week to support you. You can reach us 8:30 AM - 4:30 PM Monday through Friday by phone (main office line: 509-527-5983), email, or by dropping in (Memorial Building 212)

Office Information

  • Monday to Friday 8:30 a.m.-4:30 p.m.
  • Phone: 509-527-5983 Fax: 509-522-4431
  • registrar@whitman.edu