Expenditure of Funds - Any charges made against a grant must be valid, accurate and meet the requirements of the Uniform Guidance (UG) Federal Regulations 2 CFR 200, Subpart D- 200.300, Subpart E 200.400 and Subpart F 200.500-521 as well as the guidelines and the stipulations appearing in the award letter from the funder. All expenditures against a grant account must be made before the closing date of the grant. No vendor, whose name appears on the U. S. Government’s Vendor Exclusion list (https://exclusions.oig.hhs.gov/) may be paid from a federal grant. No payment may be made to any organization or individual listed on the U. S. Government’s Terrorist Exclusion list (http://www.state.gov/j/ct/rls/other/des/123086.htm). It will be the responsibility of the Sponsored Program Coordinator to ensure all such searches for exclusion have been conducted. After signoff by the Sponsored Program Coordinator, payment requests must then be approved by the Provost Dean of Faculty prior to submission to the Controller. Based on the letter of award, any costs deemed unallowable by the Provost Dean of Faculty or the Controller’s Office will be rejected and will become the responsibility of the Principal Investigator.
Subcontracts - All subcontractors must state in writing that they will abide by the federal regulations governing grants. A subcontract agreement will be drawn up by the Principal Investigator's institution and a signature of a cognizant subcontracting official must be affixed to the agreement. Subcontractors submit invoices to the Principal Investigator who then routes the statements through the Office of Sponsored Research. Subcontracts may not be issued to anyone or any organization on the U. S. Government Exclusion Lists cited above.