Adding a Network Printer in Windows Vista

Walk to the printerto which you would like to print. Note the manufacturer and model number of theprinter (i.e. HP LaserJet 4100). Also note the IP address assigned to theprinter. This is a set of four numbers (i.e. which is usuallyprinted in a visible location on the printer. If you cannot locate the IPaddress, you can obtain it by calling the Helpdesk (x4976).  If your computer is using a wirelessconnection, open a web browser and log onto the wireless network. If you haveplugged in an ethernet cord to connect to the network, make sure your computerhas been registered. You can usually confirm this by opening a web page (if yousee the page you requested, then you're good to go).

Now you are ready to add a network printer.  Follow the instructions below: 

  • Click Start > Control Panel
  • If in normal view, find Hardware and Sound and click Printer
               04 Normal View - Hardware and Sound NEW
  • If in classic view, double-click Printers
               04 Classic View - Printers
  • Click Add a printer Add a Printer then select Add a local printer
      05 Add a Local Printer
  • Select Create a new port, select Standard TCP/IP Port, and click Next
      06 Choose a printer port
  • For Device Type, choose Autodetect and enter the IP address of the printer where it says Hostname or IP address. As you type the IP address, the Port name field should fill out automatically. Make sure Query the printer and automatically select the driver to use is selected and click Next. Windows will take a few moments as it contacts the printer.
      07 Printer Hostname or IP address
  • After the computer establishes contact with the printer, select Use the driver that is currently installed and click Next
      08 Select Driver
  • Next you will be prompted to name the printer. You can leave the name as it is or type something else.  Decide whether or not you want to set as the default printer and when you are ready, click Next.

      09 Type a printer name

  • NOTE: after you have added printers, you can change which one is set to default by navigating to Start > Control Panel > Printers.  Once there, select the printer you want to set to default and click the Set as default button. 
  • Select Do not share this printer and click Next
     11 Printer Sharing
  • It will take a second to configure, then you have the option to print a test page.  When you are done, click Next and Finish.

You have now added anetwork printer.  To try it out, do thefollowing:

  • Open a printable file (such as a word document or webpage) and click File > Print. If you chose to set your new printer as the default, it should already be selected (the default printer displays a small check mark in its icon). If not, select the printer from the drop-down menu; it will appear with the name you gave it when you added it. When you are ready to print, click OK.

Double-Sided Printing in Windows Vista

To print double-sided using Windows Vista, do the following:

  • Under the File menu, select Print
  • Select the printer you wish to use and click Properties...
  • Under the Finishing tab, select Print On Both Sides. DO NOT select Flip Pages Up.
  • Click OK to close the Properties window and click OK again when you are ready to print

The printer properties window should look like this:

Printer properties
                                                                      Printer Properties Menu

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