Information for Departing Students, Faculty or Staff

Upon leaving Whitman...

Whitman Alumni maintain their WhitMail accounts for one year after they graduate, at which point the account is terminated. Retiring Staff, as well as Emeriti and SCP faculty may maintain a Whitman WhitMail account for life.  Other faculty who leave the college may retain their email accounts for 6 months. Staff who leave the college do not retain their email beyond their departure (any short-term exception determined by their supervisor). 

 Here are several tasks that anyone leaving Whitman (Faculty, Staff or Students) should consider before they leave campus.

  1. Save Important Emails or Merge WhitMail with GmailAs most people leaving Whitman do not maintain their WhitMail accounts for very long after departure, it is a good idea to save important emails to an email client program or to Merge your WhitMail with a Gmail account.
  2. Download Important Data from netFiles: Like email, most Students, Faculty and Staff departing Whitman will not have access to netFiles for very long.  Thus, it is a good idea to download any important data from netFiles onto a computer.
  3. Export Important Google Docs to your Computer: Your Google Docs can be downloaded straight to a computer and saved like any other file.  This can be useful if you are not merging your WhitMail with a Gmail account.  
  4. Download Important CLEo Files: Many individuals, especially faculty, may have important files stored on CLEo.  You can download these onto a computer just like any other file.           

Saving Important Emails

Using local folders is useful if you already have your WhitMail or Zimbra account set up on an email program (such as Mac Mail, Thunderbird or Outlook).  This allows you to access old Whitman emails even after your account is terminated.  

We have instructions for archiving your email using the following popular email programs:

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