Jump the navigation

Student Payroll

Fact Sheet

All forms referenced below are available in the Human Resources Office, on the first floor of Memorial Building (Mem 107). If you have any questions, contact Human Resources at hr@whitman.edu.

  •  If you are under 18 years of age and wish to be employed by the College, the law requires a completed “Parent/School Authorization” form.
  •  You will not be able to work until you’ve filled out forms I9 and W4. You will also need acceptable identification. A passport by itself or both a driver's license and social security card constitute acceptable identification. Original documents are required. To see a full list of acceptable identification, go to the Business Office website and click on Forms, then I-9 Acceptable ID.
  •  Whitman College has instituted mandatory direct deposit for all students. You need to fill out a direct deposit form and attach a void check or bring a statement or letter from your bank that includes both the routing number and account number for your account.
  •  You must have completed all the paperwork detailed above before you will be eligible for employment at Whitman College.

Payday is the 18th of every month or the business day closest to the 18th. Your payroll summary is available online at my.whitman.edu.

I-9 Acceptable ID

Direct Deposit Authorization

Student New Employment Form

Student Employment Pay Rate Change Form

Student Employment End-Date Form

Student Payroll Position Codes - updated 03.01.23

Student Position Change/Creation Form

Web Time Entry

Student Instructions - updated 09.16.22

Supervisor Instructions - updated 09.20.22

Student Payroll Information - updated 10.03.22

beaker duck hiker icon-a-to-z icon-arrow-circle-down icon-arrow-circle-up icon-arrow-down icon-arrow-left icon-arrow-right icon-arrow-up icon-calendar-no-circle icon-calendar icon-camera icon-clock icon-cv icon-dot icon-down-triangle icon-email-circle icon-email icon-external-link icon-facebook icon-flickr icon-generic-blog icon-google-plus icon-home icon-instagram icon-library icon-link-circle icon-link-inverted icon-linkedin icon-lock icon-magazine icon-map-pin icon-map2 icon-menu-hamburger icon-menu-mobile-a icon-menu-mobile-b icon-menu-x icon-mywhitman-cog icon-news icon-phone icon-pinterest icon-play icon-quote icon-search-a icon-search-b icon-search-mobile-a icon-search-mobile-b icon-share icon-snail-mail icon-tumblr icon-twitter icon-vimeo icon-youtube logo-whitman-nc-flat logo-whitman-nc-stacked logo-whitman-no-clocktower slider-category-arrow-2px slider-category-arrow-no-line slider-category-arrow-solid slider-category-arrow slider-category-line-2px slider-category-line-solid slider-category-line tc_icon-filmstrip-fl tc_icon-filmstrip-ln tc_icon-play-fl-closed tc_icon-play-fl-open tc_icon-play-ln-closed tc_icon-play-ln-open wifi