We have designed this portion of the planner to acquaint students with Whitman's policies, regulations, and procedures. It does not, however, include all procedures. In particular, the College's Grievance Policy will be disseminated in hard copy to all campus constituents. Additionally, policies designed by and for special interest groups such as the fraternities, sororities, and athletics are available through those special organizations. All interested persons should make every effort to acquaint themselves with the regulations that impact their campus lives, living groups, and activities.

All procedures and regulations are subject to change or revision from time to time. This publication reflects the policies that were in place at the time that this planner was produced. Students are responsible for knowing and following all regulations and procedures contained in this publication, as well as changes that occur and are published during the year.

Shared Aspirations

Whitman College, as written in its Mission Statement, " ...offers an ideal setting for rigorous learning and scholarship and encourages creativity, character, and responsibility." The policies and procedures related to student conduct exist to support this mission.

Policies listed in this section of the planner set the expectations of behavior; however, as members of the Whitman College community, students are expected to adhere to a higher standard of conduct than citizens at large. The College assumes that students will demonstrate honesty and integrity in both academic and personal endeavors, and will act responsibly in ways that reflect consideration and respect for the rights of others.

Statement of Rights

Every student has a right to conditions that are conducive to learning and favorable to the pursuit of higher education. These rights include freedom of speech, expression, and association; the right to study; the right to a safe and healthy environment; the right to pursue grievances; reasonable and fair processes in cases of student discipline; and the right to privacy.

Students have the right to inspect and review their educational records according to certain prescribed procedures. Except in special cases prescribed by law, the College will not permit access to, or release of, educational records containing personally identifiable information, without the student's written consent as stipulated by the "Family Educational Rights and Privacy Act of 1974" (FERPA or Buckley Amendment).

The College publishes an online directory with students' names, addresses, email addresses, pictures, and phone numbers. A student has the right to withhold their information from these directories and can do so by notifying Bridget Jacobson in the Dean of Students Office, Memorial Building 325, (509) 527-5158.

Student Right To Know

Whitman College has included information that you need to know concerning the campus and its policies at whitman.edu/righttoknow. This information includes institutional information, alcohol policies, graduation dates, Family Educational Rights and Privacy Act (FERPA), services available to students with disabilities, institutional security policies, crime statistics, and other information that you might find helpful. A printed copy of this information is available upon request from Bridget Jacobson in the Dean of Students Office, Memorial Building 325.

Whitman College - Record of Informal Student Complaints

Whitman College encourages all community members, including students, to resolve their complaints at the earliest and most informal level (i.e. by talking with the individual(s) involved; through facilitated conversation and/or conflict mediation). Conflicts that arise during the course of everyday collegiate life are normal, and learning to deal with them effectively and with mutual respect is implicit in the mission of the College. The purpose of this policy is to ensure that records of informal student complaints are maintained and monitored at Whitman College.  Please find more information at The Dean of Students page.

Statement of Nondiscrimination

Whitman College has a strong commitment to the principle of nondiscrimination. In its admission and employment practices, administration of educational policies, scholarship and loan programs, and athletic and other school-administered programs, Whitman College does not discriminate on the basis of race, color, sex, gender, religion, age, marital status, national origin, disability, veteran's status, sexual orientation, gender identity, or any other basis prohibited by applicable federal, state, or local laws.

Title IX - a short and simple law

"No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance." Any person who believes that a member of the Whitman College community has been subjected to discrimination or harassment based on one's sex or gender or is engaging in behaviors that would constitute sex- or gender-based discrimination or harassment should discuss their concerns with the Title IX Administrator. For further information contact Julia Dunn, Associate Dean of Students, Title IX Administrator, Memorial Building 330, (509) 524-2049, dunnjl@whitman.edu, http://whitman.edu/titleix; see also the Grievance Policy available online (http://www.whitman.edu/grievance-policy) and in hard copy format for all students.

Name Change Policy

Whitman College recognizes that some members of its community use a name other than their legal name to identify themselves. As long as the use of this different name is not for the purpose of misrepresentation, the College allows students, faculty, and staff to use a first name different than their legal name on certain college records. Students can submit a name change request in MyWhitman under the My Profile tab. Additional information about this policy is available online (https://www.whitman.edu/registrar/services-for-students-and-alumni/updating-preferred-name).

Restroom and Gendered-Facility Usage Policy

The Washington Law Against Discrimination (WLAD) specifically protects against discrimination in employment and places of public accommodation, based on one's gender expression or identity. The Washington State Human Rights Commission (HRC) - the state agency responsible for enforcing the WLAD - issued regulations in 2015 clarifying that the WLAD protects the right of trans* and gender non-conforming individuals to use restrooms and other gender-segregated facilities consistent with their gender identity. The College is in full support of all persons using gendered-facilities such as locker rooms, showers, and toilet facilities consistent with their gender identity. Further, persons needing additional support such as private changing areas, etc., should contact the Dean of Students Office, Memorial Building 325, (509) 527-5158 or the Human Resources Office, Memorial Building 104, (509) 527-5172. Additional information about the Rights of Transgender Persons in the State of Washington can be found online (https://aclu-wa.org/docs/rights-transgender-people-washington-state).

Disability Policy

Whitman College will not exclude otherwise qualified applicants or students with disabilities from participation in, or access to, its academics, housing or extracurricular programs. "Otherwise qualified" refers to students who without consideration of disability are admissible to the College. Program participation will not be denied to a student with a disability where that person, with or without accommodation, can perform the essential functions required of that program.           

Students who need an accommodation because of a disability must provide documentation of their disability from a physician, learning specialist, or other qualified professional. Students seeking accommodations for a disability must contact Rebecca Frost, Director of Student Success and Disability Support Services, Memorial Building 327, (509) 527-5213, frostr@whitman.edu. She will work with the student, faculty member, and the appropriate department to arrive at a reasonable accommodation. Accommodation requests are reviewed on a case-by-case basis. Academic and behavioral standards and expectations will not be lowered in the process of accommodation.

Students who believe they have been denied program access or services must contact Julia Dunn, Associate Dean of Students and Section 504 Officer, Memorial 330, (509) 527-5158, dunnjl@whitman.edu.

Statement of Responsibility

All members of the campus community share the responsibility for maintaining a campus atmosphere that is conducive to teaching, studying, learning, and working. Furthermore, all guests to the College must also comply with all rules and regulations.  

Each student shall be held individually responsible for conduct that adversely and seriously affects their suitability as a member of the Whitman community. Guests, like enrolled students, are responsible for their behavior within the expectations described within this handbook. Social regulations, of whatever origin, should ensure adequate consideration for the rights of individual students to privacy, and the preservation of their individual dignity and comfort, and should promote an atmosphere consistent with and in furtherance of the basic educational purpose of the College.

Scope of the College’s Discipline Process

Application of the College's disciplinary process extends to conduct that occurs on Whitman College premises or at any college-sponsored activities, and conduct that occurs away from campus if the conduct adversely and seriously affects the student's suitability as a member of the Whitman College community. All students have the responsibility to obey federal, state, and local laws.

When an incident occurs away from campus, it is the responsibility of the Dean of Students, after consultation with the appropriate college officials, to determine whether the student will be subject to the discipline process outlined in this handbook. When a student is charged with a violation of federal, state, or local law, and college disciplinary action is also taken, campus proceedings may be carried out prior to, simultaneously with, or following civil or criminal proceedings.

Although many people regard the College as a sanctuary because it is a private institution, police officers and other representatives of law enforcement agencies may come onto the Whitman College campus in pursuance of their duties. The College does not protect students from the customary enforcement of the law, nor does it prohibit law enforcement officers from conducting investigations and making arrests on campus. When possible, the College will rely on its internal resources to maintain order on campus and deal with campus problems.