Guidelines and Instructions
1. Work with your faculty sponsor before you submit your proposal.
The Undergraduate Conference Organizing Committee encourages submissions of student-organized panels that focus on a specific topic or theme. These panels require only one faculty sponsor. See Guidelines for Student-Organized Panels for more information.
2. Submit your application online through the WUC Online Application System. After you submit, an email will be sent to your faculty sponsor. Your sponsor will make comments and either approve your proposal or request revisions.
3. You will receive an email informing you of your sponsor's action. If necessary, you will return to the online submission form to revise your proposal. After you submit a revised proposal, your sponsor will receive another email. Your sponsor will make further comments and either approve your proposal or ask for further changes.
4. The deadline for proposals is 5 p.m. Friday, Dec. 16. All proposals must be submitted and approved by your sponsor by this deadline. Further revisions may be made after this date. Please note that all deadlines, including sponsor approval, are your responsibility.
5. Over Winter Break, the WUC Organizing Committee will review all proposals. Proposals will be accepted or accepted with revisions. You may be asked to revise and resubmit your proposal. In rare cases, the committee may elect to reject a proposal. In each case your faculty sponsor will be notified. Proposals that are accepted with revisions do not require re-approval.
6. The deadline for all revisions (and resubmissions) is 5 p.m. Monday, Jan. 30.
7. The Organizing Committee will organize all approved proposals into sessions of four or five presentations. (All posters are displayed in one session in the foyer of Cordiner Hall.) Panels are organized by themes. Each presenter will have 12 minutes to present and three minutes to answer questions from the audience. (In the case of panel sessions on one theme or topic, questions may be deferred to the end of the full session.) Time limits will be strictly enforced by panel moderators selected by the WUC Organizing Committee.
8. In February (date and notice to come) y ou will receive a paper copy of your revised proposal. This is the final opportunity for you to proof your proposal and make any minor, last-minute changes. These proofs must be returned, even if there are no changes, to the Office of Fellowships and Grants by the assigned deadline (to be announced). If your proof is late, your proposal will not appear in the conference program.
9. In March (date and notice to come) you will be informed of the time and location of your presentation. You will also be notified of practice sessions with student coaches organized by Dana Burgess and tech sessions coordinated by WCTS. Coaching and tech sessions will occur in the days immediately preceding the conference. All presenters are required to attend a coaching session and a tech session. (WCTS will also announce workshops for students presenting posters.) WCTS will direct the tech sessions, during which time you will have the opportunity to test any technical elements of your presentation.
10. The 14th Annual Whitman Undergraduate Conference will be held on Tuesday, April 10, 2012.