SFBC Minutes - October 21, 2010

Members Present: Sonja Aikens, Jason Arp, Jeff Donahue, David Sprunger, Chris Tarvin,  Deb Wright

Members Absent: Jennifer McNeil, Karen Webb

Invited Guest: Cindy Matern

The meeting was called to order at 1:15 pm in the conference room at Plant Services.

The minutes from the September meeting were reviewed and approved unanimously.

Cindy provided an update on the health care insurance renewal process.  The newly negotiated rates still need to be reviewed by Peter Harvey.  There should be no major changes from what was presented at the information session with Parker Smith & Feek, and in fact the numbers may be a little better.

Cindy then updated the committee on the current OPE (Other Personnel Expenses) rate, which is running higher than budgeted.  It was budgeted at 37% and is currently running at almost 41%.  This is in comparison to 34-35% for our peer colleges.  OPE comprises such items as Medicare and Social Security taxes, Workmen’s Compensation, and the tuition remission benefit.  OPE does go up and down depending on a number of factors: Peter, Justin and Cindy are working to pinpoint what is causing the current high percentage.  Current tuition remission expense is one major reason. More people attend college rather than working during a recession, tuition is going up rapidly and we are the premier college among the colleges with which we have a reciprocal tuition remission relationship. At the next Trustee meeting several proposals related to OPE will be reviewed.  Cindy will have more information after the Trustee meeting is over.

Cindy also updated the committee on the Dispute Resolution policy.  A comprehensive policy covering staff, faculty and students is being worked on, but it will be a very long involved process.  There was discussion about whether we could have policy and procedures in place for staff to staff issues, while work continues on a broader policy.  Cindy will take a staff to staff policy to the Trustees that will codify procedures that are currently in place.  These are basically that if a staff member has a grievance s/he can take the issue up with the supervisor, and/or with Cindy, and if still not satisfied can request a hearing by a staff committee.

Chris reported on arrangements for an information session on Social Security as it relates to retirement.  The date of November 3rd was chosen as a good date for the session. Chris will arrange to have a speaker from the Social Security Agency there and will keep us posted as details are finalized.

Deb has not been able to get a commitment from Dan Roach to do a session on Living Wills so may look for a different presenter for that topic.

Cindy suggested that “Financial Fitness” or counseling on financial planning might be a good topic for a future information session as there has been a lot of interest shown in that issue.

The next meeting for the committee was set for Tuesday, November 9th at 1:15 pm in Memorial 300 (the new clock tower meeting room).

The meeting was adjourned at 2 pm.