CONSTITUTION OF THE INTERFRATERNITY COUNCIL
Revised March, 2009
The name of this organizationshall be the Interfraternity Council (IFC) of Whitman College.
The purpose of this IFC shall be to protect and exercise thefraternities’ right to meaningful self-governance, ensure compliance withCollege regulations within the fraternity system, and promote the Greek systemin the best interest of its members and Whitman College.
Sec. 1 - Legislative
The Council shall have the powerto regulate all interfraternity matters.
Sec.2 - Representative
The Council shall be charged with representing thefraternity system to the faculty, staff, and administration of the College andsurrounding community in matters that affect the system as a whole. It shallalso advocate on the system’s behalf in interfraternity matters.
Sec. 3 - Disciplinary
The Council shall have the power to enforce its own rulesand to exercise such authority as may be granted by the Dean of Students Officeor otherwise delegated by the College.
Sec. 1 - Membership
A. The Council shall be composed of up to five delegatesfrom chartered fraternities with no more than two from any given house. Eachfraternity is entitled to at least one representative on the Council.
B. Positions shall be set determined by a process ofslating. Furthermore, each delegate shall serve a term of one year (January1-December 31) unless otherwise specified (i.e. study abroad students).
Sec. 2 – Slating
A. Slating shall be completed by the first of December, eachyear, for the following year’s term.
B. The President shall make applications available to thedelegates on the Council who shall solicit applicants from the houses. Thedeadline shall be no less than one week from the date of distribution, and thedelegates will collect and return these applications to the President by thisdeadline.
C. The Council shall conduct interviews of all applicantsand adopt a slate by majority vote for approval by the current term’s chapterpresidents. The slate shall pair exactly one person with each position asspecified in Article V.
D. Chapter presidents, on behalf of their chapter, maychallenge the slate in part or in whole. However, only men who completed an application and interviewed for aposition are eligible to be on the slate or added as a challenge to theslate. If a position is challenged, thechapters will elect one of the candidates and then vote to either approve ordelete the remainder of the slate. Subsequently, positions that were challengedas well as the entire slate must pass by a majority vote of the chapterpresidents. In the case of a tie, the current IFC President shall cast thedeciding vote.
Sec. 3 – Impeachment and Vacancies
A. Delegates may be impeached for any worthy offense fromthe Council by a two-thirds vote of the Council and a majority vote of thefraternity presidents.
B. If any of the members of IFC do not return to theirpositions for any reason including impeachment, the fraternity of which therepresentative was a member will have the opportunity to appoint a replacement.
Sec. 4 – New Chapters
The following procedure shall be followed in cases of thechartering of new fraternity chapters:
A. The total membership of the petitioning group shallsubmit a petition for recognition to the IFC.
B. The IFC shall carefully review the decisions of theStudent Life Committee regarding the group and other information as availableand as requested.
C. The IFC shall then make its recommendations formembership based upon its investigation.
D. A unanimous vote of the Council shall be necessary toelect to membership the petitioning group.
E. Based upon the committee's investigation and the decisionof the delegates, the IFC shall make its decision known to the Dean ofStudents.
F. The petitioning group will then be on a probationarystatus for one year. After completingthe year of probation (in which they will be expected to comply with all IFCrules and regulations unless otherwise exempted), the new group will become afull, active member of the IFC.
Sec. 1 - Officers
A. The officers of the Interfraternity Council shall be thePresident, Vice-President, Treasurer, Greek Relations, Community Relations.
B. Each delegate on the Interfraternity Council shall:
1. Maintaina high standard of professionalism in representing the fraternity system and ininteracting with fellow Council members.
2. Aidthe other members of the Council in fulfilling their duties and furtheringtheir initiatives.
3. Actin the best interests of the Greek system in its entirety, and not abuse theirstatus as a member of the council for individual or house gain..
4. Activelyparticipate in, and contribute to, the regulation and execution of rush.
Sec. 2 - Duties
A. The President shall:
1. Presideover all meetings and related activities.
2. Actin an executive capacity in all matters affecting the Council as a whole.
3. Setthe meeting times and agenda.
4. Makeproposals, such as the slate and other IFC initiatives, as well as communicatevotes and IFC decisions to the chapter presidents.
5. Bea liaison between Panhellenic and the IFC.
6. Representthe fraternity system to the College administration including, but not limitedto, the President, Dean of Students, andGreek Advisor..
7. Attendregularly scheduled Greek Leaders meetings..
8. Meetregularly with the Greek Advisor.
9. Leadin conducting rush with the Vice-President, Greek Relations, and CommunityRelations officers.
10. Distributethe IFC constitution to all new chapter presidents and members of the IFC.
11. Guidethe Council in setting goals and taking initiatives that feature clear metricsfor success.
12. Bea signatory on the IFC bank account.
13. Ownand update the IFC listserv.
14. Write "This Week in Greek" for the Whitman College Pioneer.
B. The Vice-President shall:
1. Representthe fraternity system to the faculty and staff of the College including but notlimited to the Dean of Faculty, Director and Associate Director of Security,and Residence Life staff.
2. Writea memo to faculty each semester detailing Greek achievements and accolades.
3. Maintaina relationship with Security by meeting with them at least once to updatefraternity and IFC contact information.
4. Serveas a contact for security in the event of an emergency.
5. Investigateand report to the Council on conduct violations reported by the Greek Advisor,Residence Life staff, security personnel, or any member of any fraternity.
6. Presideat meetings in the absence of the president.
7. Aidin conducting rush with the President, Greek Relations, and Community Relationsofficers.
C. The Treasurer shall:
1. Keep records of ALL transactions and be responsible for allfinancial matters involving the IFC.
2. Be a signatory on the IFC bank account.
3. Assess and collect fees, penalties, and dues as per IFCby-laws.
4. Pay the salaries of the IFC.
5. Serve as the IFC Representative in the ASWC Congress andfulfill the duties in its by-laws which include:
a. Keeping an updated constitution on file with the Directorof Student Activities.
b. Attending budget manager training as required by ASWC.
c. Submitting a RecognitionUpdate Form once per semester by the deadline.
d. Attending and acting as a Greek issues advocate at ALL ASWCJoint Sessions and senate or committee meetings as necessary.
e. Submitting a budget requestform in the spring and attending budget committee meeting hearings if necessarywith the goal of getting as much support for Greek activities as possible.
D. The Greek Relations delegate shall:
1. Conducta Social Circus at the beginning of each semester in coordination with thePanhellenic President (or designated officer) and all fraternity/sororitysocial chairs.
a. Traditionally,each house is given one black-out day where no other group may have a function.
b. Changesto the calendar must be requested one week in advance and approved by the GreekRelations Delegate.
c. The final calendar must be made public and distributed,be it physically or electronically, to all chapter presidents.
2. Maintaina social listserv that includes all Greek social chairs as well as any otherrelevant individuals.
3. Reviewfunction themes and have the power to recommend appropriate sanction to the IFCif the delegate disapproves for any reason.
4. Educatesocial chairs and the fraternity system on risk and alcohol managementtechniques. (i.e., training bartenders) as well as issues of sexual misconduct.Furthermore, aid and encourage the fraternities to implement these techniquesand take an active, as opposed to passive or reactive, role in addressingextant issues.
5. Scheduleand facilitate at least TWO dry all-Greek functions at each of the housesduring the year, preferably one per semester.
6. Aid the President, Vice President, and Community Relations delegate in conducting rush.
a. Solicit volunteers from the houses for security patrols and make sure they
are conducted in the manner specified by the rush rules.
b. Notify the Council if rush patrols were not completed for any reason and
recommend sanction if necessary.
c. Organize an all-Greek BBQ on Ankeny.
7. Work with Panhellenic to organize and put on Greek Week.
8. Organize, encourage, and facilitate all fraternity and all Greek philanthropy events.
E. The Community Relations delegate shall:
1. Maintain an updated IFC website.
a. Shall also be authorized to edit the live IFC website by WCTS.
2. Take, archive, and make public on the website minutes of all IFC meetings and
a. Minutes will be thorough and reflective of the proceedings.
3. Write at least two Greek-related press releases for distribution to the Union-Bulletin
and any other relevant periodicals.
4. Aid each of the fraternities in acquiring and maintaining updated websites on the
5. Distribute the Community Relations Principles to each of the new chapter
6. Aid chapters in developing policies and practices that reflect the spirit of the
7. Notify chapter presidents and the IFC immediately of any infractions of the
Principles that the delegate may have seen or heard about, but not sanctioned or
imposed diciplinary action at that time.
8. Represent and advocate for the fraternity system to residents in its immediate vicinity,
as well as the community at large.
9. Work with the President, Vice President, and Greek Relations delegate to conduct
a. Set the schedule for the all campus parties in accordance to the rush rules,
and write a letter to the neighbors to notify them of the dates and times,
the IFC President, Vice President, and chapter president's contact
information, and offer any accommodation that the IFC can reasonably
Sec. 1 – Meetings and Special Meetings
A. Regular meetings shall be held at the discretion of thePresident.
1. Meetings will be held weekly except by majority vote of the IFC and when school is not in
B. Specialmeetings may be called by any delegate on the IFC upon the request of anymember of his fraternity.
Sec. 2 – Attendance Standards
A. All delegates are required to attend all regularlyscheduled IFC meetings and Greek Leaders Training, and the fraternity forumunless otherwise exempted.
B. The President or Vice President may require the Councilto attend any other meetings they find necessary, and delegates will be held tothe same attendance standard as if it were a regularly held IFC meeting.
C. Delegates may be excused from any scheduled meeting bythe President or Vice-President by submitting a written excuse at least 12hours prior to the meeting and subject to their approval.
D. The President and Vice President may only be excused by amajority vote of the Council.
E. Upon accruing three unexcused absences, a delegate issubject to impeachment, denial of honorarium, or other sanction. There is nolimit on excused absences.
Sec 1. - Intent
Because the IFC is supposed to represent all Greeks equallyand non-discriminately, each house is equally important in its contribution tothe Council. As such, each house willbe accorded two votes, one for each delegate, except if a house has only one delegate in which case that memberwill get two votes. Without the President voting, a tie must be possible.
Sec. 2 – Voting Rights
B. Penalties for infraction of this constitution and by-lawsshall also be decided upon and imposed by a majority vote of the IFC.
Sec. 3 - Exceptions
All decisions made by IFC shall be imposed by a majorityvote of the IFC except when voting on violations of the constitution andjudicial matters as per the IFC’s Judicial Responsibilities.
Sec. 4 - Ties
The President shall vote in the event of a tie.
Sec. 1 – Recognition
A. In recognition of the time and effort required to serveas a delegate on the IFC, and in addition to the importance of the fulfillmentof the duties of each position and the need to attract talented leaders, anhonorarium shall be awarded to each delegate at the end of each semester.
B. The honorarium is not intended to compensate delegatesfor hours spent working for the IFC, but rather as a token of appreciation andin acknowledgment of dedication to the fraternity system.
C. The honorarium shall be $25 per delegate per semester.
Sec. 2 – Amendment Enactment
A. Any amendments to Article VII, Section 1, Sub-section Cshall not take effect until the subsequent slate takes office.
Sec. 1 - Constitution
Amendments to this constitution may be adopted by athree-fourths (3/4) vote of the chapters, with the executive power vested inthe president of the chapter unless otherwise mandated by the house or IFC.
Sec. 2 - Bylaws
Amendments to IFC bylaws or other governing documents may beadopted by a majority vote of the Council.
Robert's Rules of Order may be followed at all meetings atthe discretion of the president.
A quorum shall consist of one less than all votingfraternity delegates.
The IFC shall collect $3.00 per member from each fraternity. This money shall be collected once each semester on the first meeting of the third week of February and on the first meeting of the third week of October.
Expenses incurred by the Council, not covered by Councilmonies, shall be met by a special assessment of the member fraternities.
A pledge fee of $5.00 per pledge shall becollected by the Interfraternity Council from each fraternity. This money shall be collected for pledgesfrom both the spring and fall semesters on the first meeting of the third weekin October and on the first meeting of the third week in February.
BY-LAW IV--Social Policies
The following are policies for individual sorority andfraternity chapters. The Panhellenic and IFC will not actively enforce thesepolicies but will deal with reported violations as prescribed under theirconstitutions.
A. Definition of a Function
A function will be defined to be any event sponsored by morethan one Greek Group. This includes any of the following:
1) Amulti-fraternity/sorority event such as a “quad.”
2) Anevent with an invite list.
3) Asorority or fraternity “date dance.”
Furthermore, functions should provide a fun, safe, andwelcoming social environment for all those in attendance. Consequently, the purpose of a function should never be centered entirely on alcohol or theconsumption thereof. Functions should have a specific and well-defined theme,as well as a planned activity, that encourages the social interaction andintegration of those in attendance. Lastly, the hosting organization(s) areencouraged to designate one or more “sober roamers” for the entirety of thefunction.
B. Definition of an All-campus
An all-campus party will be defined as any social eventhosted by an organization, such as a concert or a dance, which fails to meetthe criterion of a function. All-campus parties by their very nature remainopen to the College campus at large and play an integral role in providingaccessible and diverse social opportunities to the larger Whitman community.However, this inclusivity does not extend to the larger Walla Walla community,and appropriate steps should be taken, when necessary, in enforcing thisdistinction.
Each fraternity is allowed one all-campus party duringformal rush. Any additional all-campus parties must be approved by the IFC atleast one week prior to the event. The IFC reserves the right to prohibit anyall-campus party if it is deemed detrimental or counter to the best interest ofthe system. Furthermore, the hosting organization must demonstrate, one weekprior, that they have provided for a security presence at the event as well astaken steps to protect against issues of theft, over-consumption of alcohol,sexual misconduct, fire safety and any other broader issues of liability.
Lastly, hosting organizations must make every effort to abideand respect the IFC Community Relations principles. Any breach or transgressionof these principles will result in a warning and/or sanction at the discretionof the IFC.
Whitman College Security may be present, although is notrequired, at functions for the purposes of:
1)Preventing anyone who is uninvited from attending the function.
2)Preventing visibly intoxicated people from entering the function.
3)Preventing anyone from bringing alcohol into the function.
Whitman College Security, or a privately contracted and legally licensed security force, must be present at any and all events that meet the criteria of an all-campus party. Furthermore, security personnel mustbe contacted and reserved one week prior to the event and must remain presentfor the entirety of the event. Failure to comply with these requirements willresult in the cancellation of the event.
D. Presence of Alcohol
1) Nocorporate purchasing of alcohol is permitted for an all-campus party.
2) Noalcohol may be present in the public spaces of an all-campus party.
3) No open or unregulated punch-drinks are permitted at functions or all-campus
parties, including - but not limited to - those commonly referred to as "jungle
juice" or "hop skip". If punch-drinks are present, they must be attended to, and
regulated by, a sober member of the hosting organization. Furthermore, the
punch-drink must be confined to an easily controlled and visible space within the
house and cannot exceed a ratio of two standard alcoholic drinks per cup/serving.
If the drink exceeds one standard alcoholic drink per cup/serving, a sign stating
this fact must be present and highly visible.
4) Watermust be made readily available at all functions and all-campus parties,
preferably in a centralized andhighly visible location.
5) A function outline must be submitted to the social representative of the IFC at
least 24 hours in advance of any function at which alcohol will be served. This
outline must detail the theme of the function including what activities will take
place, the type and amount of alcohol to be served including the approximate
alcohol content of each drink and a list of "sober roamers" who will be present for
the duration of the function. The IFC, along with members of the Panhellenic
Council, will decide if modifications must be made to the plan for the function.
E. Risk Management
Every chapter must be familiar with its own risk managementpolicies and contingency plans for emergencies. Lastly, none of the above isintended in any way to absolve individual chapters of their nationalresponsibilities, guidelines and the obligations thereof.
The Interfraternity Council is concerned with the frequencyand seriousness of confrontations between the fraternities. It is not concerned solely with the damage toor theft of fraternity property that sometimes results from suchconfrontations. More importantly, it isconcerned with the ill feelings and animosity that almost invariably developbetween the members of the fraternities involved. The IFC believes the negative feelings thatresult from such incidents, usually excused as conducted in the spirit ofhealthy interfraternity rivalry, are damaging to the entire fraternity system,to its image among members of the rest of the campus community, and damaging tothe real spirit of healthy interfraternity rivalry which such incidents areclaimed to be fostering.
The Interfraternity Council believes it has a realresponsibility to assume a leadership role in fostering a sense of commonpurpose and brotherhood among all members of the fraternity system and toeliminate those practices which it believes are damaging to the fraternitysystem, however steeped in tradition such practices may be. To this end, the IFC will assume theresponsibility for adjudicating those matters that come to its appropriateCollege regulations that occur between fraternities. The Council believes each fraternity has theinherent right to determine how members of other fraternities shall conductthemselves while on the property of each fraternity, and each fraternity hasthe right for redress of violations of its rights from a judicial body that issolely concerned with fraternity affairs and the welfare of the fraternitysystem as a whole. The IFC also assumes thatthe actions of an individual reflect upon the entire Greek system. Therefore, each fraternity will be heldresponsible for the discipline of its own members to the satisfaction of theInterfraternity Council.
Finally, the Interfraternity Council hopes to instill ineach fraternity member an understanding of that sense of responsibility thatthe Council believes each fraternity member should feel towards all members ofthe system and that each member will come to respect the rights of hisinterfraternal brothers as much as he does the rights of his own chapter'smembership.
Article 1 - GENERAL POLICIES
Fraternities shall be held individually responsible formaintaining standards of group conduct that meet the requirements of decency,the behavior patterns of a democratic society, and the particular needs of thisCollege community.
Social Regulations of whatever origin should insure adequateconsideration for the rights of individual dignity and comfort and anatmosphere consistent with and in furtherance of the basic educational purposeof the College.
Article II - INTERFRATERNITY COUNCIL REGULATIONS
Specifically, misconduct in any of the following areas shallbe considered a violation of Interfraternity Council regulations. Cognizance shall also be taken of relevantCollege policies and regulations as listed in the Student Handbook. Fraternities will be held responsible by theIFC for the actions of its individual members.
Physical and/or mental abuse of any person on fraternityproperty or at fraternity-sponsored or supervised functions or conduct, whichthreatens or endangers the health or safety of any such person.
Theft or damage of property of a fraternity or member of thefraternity or fraternity visitor.
Unauthorized entry to, or use of, fraternity facilities bymembers of another fraternity.
Disorderly conduct, or lewd, indecent, or obscene conduct orexpression by members of one fraternity on the property of another fraternity.
Violation of the IFC Rush Regulations. These regulations shall be published annuallyin a separate document and made available to all fraternities and new students.
Article III - JUDICIAL PROCEDURES
The IFC executes all judicial matters that would include anyviolation of the constitution and by-laws or Rush rules. The President shall serve as the chairmen atall judicial hearings except in instances where he is directly involved in thecase at which point the council would agree on a chairman. At least one member of the IFC from eachchapter represented must be present at the hearing. Votes are cast on a house-by-house basis withthe president voting in the event of a tie.
Each fraternity involved in a complaint shall have their IFCdelegate, President, and any individual member(s) involved present at thehearing. An adviser may be present atthe fraternity's option. The adviser maynot speak for the group; he/she is there only to advise the chapterrepresentatives.
The Dean of Students designee may be present at the IFC’soption, as a nonparticipating observer during hearings. This right shall not extend to cases in whichhe/she is a witness or complainant.
The IFC shall, in considering all cases of infractions offraternity regulations, safeguard the rights of an accused fraternity orfraternity member(s), establish the framework of facts, rule on responsibilityor non-responsibility, and assign sanctions for proven misconduct. The accused shall be presumed to be notresponsible until proven responsible.
All infractions involving rush policy violations must bereported in writing to the IFC within ten class days of their occurrence. There is no time limit on the reporting ofother infractions.
The fraternity or fraternity member(s) shall be informed inwriting of the nature of the charge(s) and shall be given at least twenty-four(24) hours to prepare a defense.
The Chairman will start the hearing by stating the charge(s)(violations of the IFC Constitution and/or by-laws), and he will summarize thenature of the complaint.
The group bringing the complaint will then describe theincident. Witnesses will come before thegroup one at a time. They will be askedto present their information. Anyone canask a question of the witness to gather more information or to clarify a point.
The defending group describes the situation as theyperceived it. They may also presentwitnesses according to the same format described in Section 8.
The Chairman asks for closing remarks from each group. The group bringing the complaint goesfirst. Five minutes shall be allottedfor each group.
Decisions about responsibility are made in a closed meetingof the IFC. Chapter(s) involved will beinformed in writing of the verdict within two (2) class days after the hearing.
Article IV - PENALTIES
The IFC shall have the authority to assign suitablepenalties excluding the authority to suspend or expel students for just cause. This authority must be exercised inaccordance with the rights and procedures referred to elsewhere in thisdocument.
The gravity of each violation of campus or fraternityregulations shall be judged separately and in its own context. Penalties for the same offense under Collegeor fraternity regulations shall be as even and consistent as possible, exceptwhere previous violations and probationary status are relevant to theassignment of penalties.
Penalties for infractions of the Constitution, By-laws, Rushrules, and other Council rulings shall be levied by fines or any other penaltyestablished by the IFC and not in conflict with penalties reserved forimposition by other duly-constituted College judicial bodies.
Fines for infractions of any offense of the Constitution,By-laws, and other IFC rulings shall be up to one hundred dollars ($100) perhouse depending upon the seriousness of the infraction. Failure to pay the fine within thirty (30)days will result in an escalation of the fine by ten dollars ($10.00) per weekand the suspension of voting privileges.
For penalties applying to formal Rush, the IFC has the powerto levy fines pertaining to infractions of the current Rush policy. Penalties for such infractions shall start atfive-hundred dollars ($500) for the first infraction and will escalate toseven-hundred and fifty dollars ($750) for the second and one-thousand dollars($1,000) for the third. A fourth infractionof the Rush policy will result in the suspension of the chapter's socialprivileges for one semester. A fifthinfraction will result in new pledges not being allowed to move into thechapter house for one semester. Failureto pay the fine within the time designated by the IFC may result in furthersanctions as deemed appropriate by the Council, which may include accumulationof interest at the rate of ten percent (10%) per week and suspension of votingprivileges. The IFC also reserves theright to suspend Rush activities in addition to or in lieu of a fine for achapter that has committed an infraction of the policy.
Article V - REVIEW AND APPEAL
The Council on Student Affairs shall review periodically alldecisions made by the IFC for consistency with College regulations and forfairness.
A fraternity or individual who wishes to appeal a decisionmade by the IFC may take their case to the Dean of Students, at theiroption. The Dean of Students and his/herdesignee reserve the right to impose further sanctions as they see fit.
The Dean of Students or his designee will act to ensure thatCollege rules and regulations are upheld and that the organizations are treatedfairly, considering the IFC’s authority, procedure, and judicial process in thedecision. The authority hearing theappeal may accept the IFC ruling, refer the case back to the Council forreconsideration, or, in extreme cases, reject the ruling entirely and dismissthe case.
Sanctions imposed for infractions of IFC Rush Rules will beconsidered special cases. Appeal ofthese decisions will be considered in writing by the Dean of the Students only.