Constitution

WHITMAN COLLEGE

CONSTITUTION OF THE INTERFRATERNITY COUNCIL

Revised March, 2009

PREAMBLE   It is the high aspiration of this Interfraternity Council that through its policies and actions it will evoke and stimulate Greek kinship and faithfully serve the organizations that it represents and governs. The Council believes in the right to self-governance for each house, and willstrive to protect and expand it. This council exists not only to maintain the high standard that has always been carried by the fraternities of Whitman College, but to help further it and realize the limitless potential of our shared brotherhood. It is our hope that it will draw and serve as a conduit for our best and brightest Greek leaders to guide our fraternities down the path of success.

ARTICLE I - Name

Sec. 1

The name of this organization shall be the Interfraternity Council ( IFC) of Whitman College.

ARTICLE II - Purpose

Sec. 1

The purpose of this IFC shall be to protect and exercise the fraternities’ right to meaningful self-governance, ensure compliance with College regulations within the fraternity system, and promote the Greek system in the best interest of its members and Whitman College.

ARTICLE III - Powers

Sec. 1 - Legislative

The Council shall have the powerto regulate all interfraternity matters.

Sec.2 - Representative

The Council shall be charged with representing thefraternity system to the faculty, staff, and administration of the College and surrounding community in matters affect the system as a whole. It shall also advocate on the system’s behalf in interfraternity matters.

Sec. 3 - Disciplinary

The Council shall have the power to enforce its own rules and to exercise such authority as may be granted by the Dean of Students Office or otherwise delegated by the College.

ARTICLE IV--Membership & Composition

Sec. 1 - Membership

A. The Council shall be composed of up to five delegates from chartered fraternities with no more than two from any given house. Each fraternity is entitled to at least one representative on the Council.

B. Positions shall be set determined by a process of slating. Furthermore, each delegate shall serve a term of one year (January1-December 31) unless otherwise specified (i.e. study abroad students).

 
Sec. 2 – Slating

A. Slating shall be completed by the first of December, each year, for the following year’s term.

B. The President shall make applications available to the delegates on the Council who shall solicit applicants from the houses. The deadline shall be no less than one week from the date of distribution, and the delegates will collect and return these applications to the President by this deadline.

C. The Council shall conduct interviews of all applicants and adopt a slate by majority vote for approval by the current term’s chapter presidents. The slate shall pair exactly one person with each position as specified in Article V.

D. Chapter presidents, on behalf of their chapter, may challenge the slate in part or in whole. However, only men who completed an application and interviewed for a position are eligible to be on the slate or added as a challenge to the slate. if a position is challenged, the chapters will elect one of the candidates and then vote to either approve ordelete the remainder of the slate. Subsequently, positions that were challenged as well as the entire slate must pass by a majority vote of the chapter presidents. In the case of a tie, the current IFC President shall cast the deciding vote.

 
Sec. 3 – Impeachment and Vacancies

A. Delegates may be impeached for any worthy offense from the Council by a two-thirds vote of the Council and a majority vote of the fraternity presidents.

B. if any of the members of IFC do not return to the ir positions for any reason including impeachment, the fraternity of which the representative was a member will have the opportunity to appoint a replacement.

 
Sec. 4 – New Chapters

Following procedure shall be followed in cases of the chartering of new fraternity chapters:

A. The total membership of the petitioning group shallsubmit a petition for recognition to the IFC.

B. The IFC shall carefully review the decisions of the Student Life Committee regarding the group and other information as available and as requested.

C. The IFC shall then make its recommendations form membership based upon its investigation.

D. A unanimous vote of the Council shall be necessary toelect to membership the petitioning group.

E. Based upon the committee's investigation and decision of the delegates, the IFC shall make its decision known to the Dean of Students.

F. The petitioning group will then be on a probationary status for one year. After completing the year of probation (in which they will be expected to comply with all IFC rules and regulations unless otherwise exempted), the new group will become a full, active member of the IFC.

ARTICLE V--Organization

Sec. 1 - Officers

A. The officers of the Interfraternity Council shall be the President, Vice-President, Treasurer, Greek Relations, Community Relations.

B. Each delegate on the Interfraternity Council shall:

1.      Maintain a high standard of professionalism in representing the fraternity system and in interacting with fellow Council members.

2.      Aid the other members of the Council in fulfilling their duties and furthering their initiatives.

3.      Act in the best interests of the Greek system in its entirety, and not abuse the IR status as a member of the council for individual or house gain..

4.      Actively participate in, and contribute to, the regulation and execution of rush.

Sec. 2 - Duties

A. The President shall:

1.      Preside over all meetings and related activities.

2.      Actin an executive capacity in all matters affecting the Council as a whole.

3.      Set the meeting times and agenda.

4.      Make proposals, such as the slate and other IFC initiatives, as well as communicate votes and IFC decisions to the chapter presidents.

5.      Bea liaison between Panhellenic and the IFC.

6.      Represent the fraternity system to the College administration including, but not limited to, the President, Dean of Students, and Greek Advisor..

7.      Attend regularly scheduled Greek Leaders meetings..

8.      Meet regularly with the Greek Advisor.

9.  Lead in conducting rush with the Vice-President, Greek Relations, and Community Relations officers.

10.   Distribute the IFC constitution to all new chapter presidents and members of the  IFC.

11.   Guide the Council in setting goals and taking initiatives that feature clear metrics for success.

12.   Bea signatory on the IFC bank account.

13.   Ownand update the IFC ListServ.

14. Write "This Week in Greek" for the Whitman College Pioneer.

B. The Vice-President shall:

1.      Represent the fraternity system to the faculty and staff of the College including but not limited to the Dean of Faculty, Director and Associate Director of Security, and Residence Life staff.

2.      Write a memo to faculty each semester detailing Greek achievements and accolades.

3.      Maintain a relationship with Security by meeting with them at least once to update fraternity and IFC contact information.

4.      Serveas a contact for security in the event of an emergency.

5.      Investigate and report to the Council on conduct violations reported by the Greek Advisor, Residence Life staff, security personnel, or any member of any fraternity.

6.      Presideat meetings in the absence of the president.

7.      Aidin conducting rush with the President, Greek Relations, and Community Relations officers.

C. The Treasurer shall:

1.      Keep records of ALL transactions and be responsible for all financial matters involving the IFC.

2.      Be a signatory on the IFC bank account.

3.      Assess and collect fees, penalties, and dues as per IFC by-laws.

4.      Pay the salaries of the IFC.

5.      Serve as the IFC Representative in the ASWC Congress and fulfill the duties in its by-laws which include:

a.      Keeping an updated constitution on file with the Director of Student Activities.

b.      Attending budget manager training as required by ASWC.

c.       Submitting a Recognition Update Form once per semester by the deadline.

d.      Attending and acting as a Greek issues advocate at ALL ASWC Joint Sessions and senate or committee meetings as necessary.

e.       Submitting a budget request form in the spring and attending budget committee meeting hearings if necessary with the goal of getting as much support for Greek activities as possible.

D. The Greek Relations delegate shall:

1.      Conducta Social Circus at the beginning of each semester in coordination with the Panhellenic President (or designated officer) and all fraternity / sororitysocial chairs.

a.      Traditionally, each house is given one black-out day where no other group may have a function.

b.      Changes to the calendar must be requested one week in advance and approved by the Greek Relations Delegate.

c.       The final calendar must be made public and distributed, be it physically or electronically, to all chapter presidents.

2.      Maintain a social ListServ that includes all Greek social chairs as well as any other relevant individuals.

3.      Review function themes and have the power to recommend appropriate sanction to the IFC if the delegate disapproves for any reason.

4.      Educate social chairs and the fraternity system on risk and alcohol management techniques. (i.e., training bartenders) as well as issues of sexual misconduct.Furthermore, aid and encourage the fraternities to implement these techniquesand take an active, as opposed to passive or reactive, role in addressing extant issues.

5.      Schedule and facilitate at least TWO dry all-Greek functions at each of the houses during the year, preferably one per semester.

6. Aid the President, Vice President, and Community Relations delegate in conducting rush.
    a. Solicit volunteers from the houses for security patrols and make sure they
   are conducted in the manner specified by the rush rules.

b. Notify the Council if rush patrols were not completed for any reason and
   recommend sanction if necessary.

c. Organize an all-Greek BBQ on Ankeny.

7. Work with Panhellenic to organize and put on Greek Week.

8. Organize, encourage, and facilitate all fraternity and all Greek philanthropy events.

E. The Community Relations delegate shall:

1. Maintain an updated IFC website.

    a. Shall also be authorized to edit the live IFC website by WCTS.

2. Take, archive, and make public on the website minutes of all IFC meetings and
    proceedings.

a. Minutes will be thorough and reflective of the proceedings.

3. Write at least two Greek-related press releases for distribution to the Union-Bulletin
    and any other relevant periodicals.

4. Aid each of the fraternities in acquiring and maintaining updated websites on the
    Whitman domain.

5. Distribute the Community Relations Principles to each of the new chapter
    presidents.

6. Aid chapters in developing policies and practices that reflect the spirit of the
    Principles.

7. Notify chapter presidents and the IFC immediately of any infractions of the
    Principles that the delegate may have seen or heard about, but not sanctioned or
    imposed disciplinary action at that time.

8. Represent and advocate for the fraternity system to residents in its immediate vicinity, as well as the community at large.

9. Work with the President, Vice President, and Greek Relations delegate to conduct
    rush.

a. Set the schedule for the all campus parties in accordance to the rush rules, and write a letter to the neighbors to not ify them of the dates and times, the IFC President, Vice President, and chapter president's contact information, and offer any accommodation that the IFC can reasonably allow for.

ARTICLE VI--Meetings

Sec. 1 – Meetings and Special Meetings

A. Regular meetings shall be held at the discretion of the President.
    1. Meetings will be held weekly except by majority vote of the IFC and when school is not in
   session.

B. Special meetings may be called by any delegate on the IFC upon the request of any member of his fraternity.

Sec. 2 – Attendance Standards

A. All delegates are required to attend all regularly scheduled IFC meetings and Greek Leaders Training, and the fraternity forum unless otherwise exempted.

B. The President or Vice President may require the Council to attend any other meetings they find necessary, and delegates will be held to the same attendance standard as if it were a regularly held IFC meeting.

C. Delegates may be excused from any scheduled meeting by the President or Vice-President by submitting a written excuse at least 12 hours prior to the meeting and subject to their approval.

D. The President and Vice President may only be excused by a majority vote of the Council.

E. Upon accruing three unexcused absences, a delegate is subject to impeachment, denial of honorarium, or other sanction. There is no limit on excused absences.

ARTICLE VII--Voting


Sec 1. - Intent

Because the IFC is supposed to represent all Greeks equally and non-discriminately, each house is equally important in its contribution to the Council. As such, each house willbe accorded two votes, one for each delegate, except if a house has only one delegate in which case that member will get two votes. Without the President voting, a tie must be possible.

Sec. 2 – Voting Rights

A. Decisions regarding infractions of this constitution and by-laws shall be decided upon by a majority vote of the IFC.

B. Penalties for infraction of this constitution and by-laws shall also be decided upon and imposed by a majority vote of the IFC.

Sec. 3 - Exceptions

All decisions made by IFC shall be imposed by a majority vote of the IFC except when voting on violations of the constitution and judicial matters as per the IFC’s Judicial Responsibilities.

Sec. 4 - Ties

The President shall vote in the event of a tie.

ARTICLE VIII--Honorarium

Sec. 1 – Recognition

A. In recognition of the time and effort required to serveas a delegate on the IFC, and in addition to the importance of the fulfillment of the duties of each position and the need to attract talented leaders, an honorarium shall be awarded to each delegate at the end of each semester.

B. The honorarium is not intended to compensate delegates for hours spent working for the IFC, but rather as a token of appreciation and in acknowledgment of dedication to the fraternity system.

C. The honorarium shall be $25 per delegate per semester.

Sec. 2 – Amendment Enactment

A. Any amendments to Article VII, Section 1, Sub-section C shall not take effect until the subsequent slate takes office.

ARTICLE IX--Amendments

Sec. 1 - Constitution

Amendments to this constitution may be adopted by a three-fourths (3/4) vote of the chapters, with the executive power vested in the president of the chapter unless otherwise mandated by the house or IFC.

Sec. 2 - Bylaws

Amendments to IFC bylaws or other governing documents may be adopted by a majority vote of the Council.

BY-LAWS

BY-LAW I--Procedure

Sec. 1

Robert's Rules of Order may be followed at all meetings at the discretion of the president.

BY-LAW II--Quorum

Sec. 1   

A quorum shall consist of one less than all voting fraternity delegates.

BY-LAW III--Finances

Sec. 1 

The IFC shall collect $3.00 per member from each fraternity. This money shall be collected once each semester on the first meeting of the third week of February and on the first meeting of the third week of October.

Sec. 2 

Expenses incurred by the Council, not covered by Council monies, shall be met by a special assessment of the member fraternities.

Sec. 3  

A pledge fee of $5.00 per pledge shall be collected by the Interfraternity Council from each fraternity. This money shall be collected for pledges from both the spring and fall semesters on the first meeting of the third weekin October and on the first meeting of the third week in February.

BY-LAW IV--Social Policies

The following are policies for individual sorority and fraternity chapters. The Panhellenic and IFC will not actively enforce these policies but will deal with reported violations as prescribed under their constitutions.

A.       Definition of a Function

A function will be defined to be any event sponsored by more than one Greek Group. This includes any of the following:

1) A multi-fraternity/sorority event such as a “quad.”

2) An event with an invite list.

3) A sorority or fraternity “date dance.”

Furthermore, functions should provide a fun, safe, and welcoming social environment for all those in attendance. Consequently, the purpose of a function should never be centered entirely on alcohol or the consumption thereof. Functions should have a specific and well-defined theme, as well as a planned activity, that encourages the social interaction and integration of those in attendance. Lastly, the hosting organization(s) are encouraged to designate one or more “sober roamers” for the entirety of the function. 

B. Definition of an All-campus

An all-campus party will be defined as any social event hosted by an organization, such as a concert or a dance, which fails to meet the criterion of a function. All-campus parties by their very nature remain open to the College campus at large and play an integral role in providing accessible and diverse social opportunities to the larger Whitman community. However, this inclusivity does not extend to the larger Walla Walla community, and appropriate steps should be taken, when necessary, in enforcing this distinction.   

Each fraternity is allowed one all-campus party during formal rush. Any additional all-campus parties must be approved by the IFC at least one week prior to the event. The IFC reserves the right to prohibit any all-campus party if it is deemed detrimental or counter to the best interest of the system. Furthermore, the hosting organization must demonstrate, one week prior, that they have provided for a security presence at the event as well as taken steps to protect against issues of theft, over-consumption of alcohol, sexual misconduct, fire safety and any other broader issues of liability.

Lastly, hosting organizations must make every effort to abide and respect the IFC Community Relations principles. Any breach or transgression of these principles will result in a warning and/or sanction at the discretion of the IFC.

C. Security

Whitman College Security may be present, although is not required, at functions for the purposes of:

1) Preventing anyone who is uninvited from attending the function.

2) Preventing visibly intoxicated people from entering the function.

3) Preventing anyone from bringing alcohol into the function.

Whitman College Security, or a privately contracted and legally licensed security force, must be present at any and all events that meet the criteria of an all-campus party. Furthermore, security personnel must be contacted and reserved one week prior to the event and must remain present for the entirety of the event. Failure to comply with these requirements will result in the cancellation of the event.   

D. Presence of Alcohol

1) No corporate purchasing of alcohol is permitted for an all-campus party.

2) No alcohol may be present in the public spaces of an all-campus party.

3) No open or unregulated punch-drinks are permitted at functions or all-campus parties, including - but not limited to - those commonly referred to as "jungle juice" or "hop skip". If punch-drinks are present, they must be attended to, and regulated by, a sober member of the hosting organization. Furthermore, the punch-drink must be confined to an easily controlled and visible space within the house and cannot exceed a ratio of two standard alcoholic drinks per cup/serving. If the drink exceeds one standard alcoholic drink per cup/serving, a sign stating this fact must be present and highly visible.

4) Water must be made readily available at all functions and all-campus parties, preferably in a centralized and highly visible location.

5) A function outline must be submitted to the social representative of the IFC at least 24 hours in advance of any function at which alcohol will be served. This outline must detail the theme of the function including what activities will take place, the type and amount of alcohol to be served including the approximate alcohol content of each drink and a list of "sober roamers" who will be present for the duration of the function. The IFC, along with members of the Panhellenic Council, will decide if modifications must be made to the plan for the function.

E. Risk Management

Every chapter must be familiar with its own risk management policies and contingency plans for emergencies. Lastly, none of the above is intended in any way to absolve individual chapters of their national responsibilities, guidelines and the obligations thereof. 

JUDICIAL RESPONSIBILITIES OF THE IFC PREAMBLE

The Interfraternity Council is concerned with the frequency and seriousness of confrontations between the fraternities. It is not concerned solely with the damage to or theft of fraternity property that sometimes results from such confrontations. More importantly, it is concerned with the ill feelings and animosity that almost invariably develop between the members of the fraternities involved. The IFC believes the negative feelings that result from such incidents, usually excused as conducted in the spirit ofhealthy interfraternity rivalry, are damaging to the entire fraternity system, to its image among members of the rest of the campus community, and damaging to the real spirit of healthy interfraternity rivalry which such incidents are claimed to be fostering.

The Interfraternity Council believes it has a real responsibility to assume a leadership role in fostering a sense of common purpose and brotherhood among all members of the fraternity system and to eliminate those practices which it believes are damaging to the fraternity system, however steeped in tradition such practices may be. To this end, the IFC will assume the responsibility for adjudicating those matters that come to its appropriate College regulations that occur between fraternities. The Council believes each fraternity has the inherent right to determine how members of other fraternities shall conduct themselves while on the property of each fraternity, and each fraternity has the right for redress of violations of its rights from a judicial body that is solely concerned with fraternity affairs and the welfare of the fraternity system as a whole. The IFC also assumes that the actions of an individual reflect upon the entire Greek system. Therefore, each fraternity will be held responsible for the discipline of its own members to the satisfaction of the Interfraternity Council.

Finally, the Interfraternity Council hopes to instill in each fraternity member an understanding of that sense of responsibility that the Council believes each fraternity member should feel towards all members of the system and that each member will come to respect the rights of his inter-fraternal brothers as much as he does the rights of his own chapter's membership.

Article 1 - GENERAL POLICIES

Sec. 1 

Fraternities shall be held individually responsible for maintaining standards of group conduct that meet the requirements of decency, the behavior patterns of a democratic society, and the particular needs of this College community.

Sec. 2 

Social Regulations of whatever origin should insure adequate consideration for the rights of individual dignity and comfort and an atmosphere consistent with and in furtherance of the basic educational purpose of the College.

 
Article II - INTERFRATERNITY COUNCIL REGULATIONS

Sec. 1 

Specifically, misconduct in any of the following areas shall be considered a violation of Interfraternity Council regulations. Cognizance shall also be taken of relevant College policies and regulations as listed in the Student Handbook. Fraternities will be held responsible by the IFC for the actions of its individual members.

Sec. 2 

Physical and/or mental abuse of any person on fraternity property or at fraternity-sponsored or supervised functions or conduct, which threatens or endangers the health or safety of any such person.

Sec. 3 

Theft or damage of property of a fraternity or member of the fraternity or fraternity visitor.

Sec. 4 

Unauthorized entry to, or use of, fraternity facilities by members of another fraternity.

Sec. 5  

Disorderly conduct, or lewd, indecent, or obscene conduct or expression by members of one fraternity on the property of another fraternity.

Sec. 6 

Violation of the IFC Rush Regulations. These regulations shall be published annually in a separate document and made available to all fraternities and new students.

Article III - JUDICIAL PROCEDURES

Sec. 1  

The IFC executes all judicial matters that would include any violation of the constitution and by-laws or Rush rules. The President shall serve as the chairmen at all judicial hearings except in instances where he is directly involved in the case at which point the council would agree on a chairman. At least one member of the IFC from each chapter represented must be present at the hearing. Votes are cast on a house-by-house basis with the president voting in the event of a tie.

Sec. 2  

Each fraternity involved in a complaint shall have their IFC delegate, President, and any individual member(s) involved present at the hearing. An adviser may be present at the fraternity's option. The adviser may not speak for the group; he/she is there only to advise the chapter representatives.

Sec. 3 

The Dean of Students designee may be present at the IFC’s option, as a nonparticipating observer during hearings. This right shall not extend to cases in which he/she is a witness or complainant.

Sec. 4

The IFC shall, in considering all cases of infractions off fraternity regulations, safeguard the rights of an accused fraternity or fraternity member(s), establish the framework of facts, rule on responsibility or non-responsibility, and assign sanctions for proven misconduct. The accused shall be presumed to be not responsible until proven responsible.

Sec. 5 

All infractions involving rush policy violations must be reported in writing to the IFC within ten class days of their occurrence. There is no time limit on the reporting of other infractions.

Sec. 6 

The fraternity or fraternity member(s) shall be informed in writing of the nature of the charge(s) and shall be given at least twenty-four (24) hours to prepare a defense.

Sec. 7 

The Chairman will start the hearing by stating the charge(s) (violations of the IFC Constitution and/or by-laws), and he will summarize the nature of the complaint.

Sec. 8 

The group bringing the complaint will then describe the incident. Witnesses will come before the group one at a time. They will be asked to present their information. Anyone can ask a question of the witness to gather more information or to clarify a point.

Sec. 9 

The defending group describes the situation as they perceived it. They may also present witnesses according to the same format described in Section 8.

Sec. 10

The Chairman asks for closing remarks from each group. The group bringing the complaint goesfirst. Five minutes shall be allotted for each group.

Sec. 11 

Decisions about responsibility are made in a closed meetingof the IFC. Chapter(s) involved will be informed in writing of the verdict within two (2) class days after the hearing.

Article IV - PENALTIES

Sec. 1

The IFC shall have the authority to assign suitable penalties excluding the authority to suspend or expel students for just cause. This authority must be exercised in accordance with the rights and procedures referred to elsewhere in this document.

Sec. 2  

The gravity of each violation of campus or fraternity regulations shall be judged separately and in its own context. Penalties for the same offense under College or fraternity regulations shall be as even and consistent as possible, except where previous violations and probationary status are relevant to the assignment of penalties.

Sec. 3 

Penalties for infractions of the Constitution, By-laws, Rush rules, and other Council rulings shall be levied by fines or any other penalty established by the IFC and not in conflict with penalties reserved for imposition by other duly-constituted College judicial bodies.

Sec. 4 

Fines for infractions of any offense of the Constitution, By-laws, and other IFC rulings shall be up to one hundred dollars ($100) per house depending upon the seriousness of the infraction. Failure to pay the fine within thirty (30)days will result in an escalation of the fine by ten dollars ($10.00) per week and the suspension of voting privileges.

Sec. 5 

For penalties applying to formal Rush, the IFC has the power to levy fines pertaining to infractions of the current Rush policy. Penalties for such infractions shall start at five-hundred dollars ($500) for the first infraction and will escalate to seven-hundred and fifty dollars ($750) for the second and one-thousand dollars($1,000) for the third. A fourth infraction of the Rush policy will result in the suspension of the chapter's social privileges for one semester. A fifth infraction will result in new pledges not being allowed to move into the chapter house for one semester. Failure to pay the fine within the time designated by the IFC may result in further sanctions as deemed appropriate by the Council, which may include accumulation of interest at the rate of ten percent (10%) per week and suspension of voting privileges. The IFC also reserves the right to suspend Rush activities in addition to or in lieu of a fine for a chapter that has committed an infraction of the policy.

Article V - REVIEW AND APPEAL

Sec. 1

The Council on Student Affairs shall review periodically all decisions made by the IFC for consistency with College regulations and for fairness.

Sec. 2 

A fraternity or individual who wishes to appeal a decision made by the IFC may take their case to the Dean of Students, at the ir option. The Dean of Students and his/her designee reserve the right to impose further sanctions as they see fit.

Sec. 3 

The Dean of Students or his designee will act to ensure that College rules and regulations are upheld and that the organizations are treated fairly, considering the IFC’s authority, procedure, and judicial process in the decision. The authority hearing the appeal may accept the IFC ruling, refer the case back to the Council for reconsideration, or, in extreme cases, reject the ruling entirely and dismiss the case.

Sec. 4

Sanctions imposed for infractions of IFC Rush Rules will be considered special cases. Appeal of these decisions will be considered in writing by the Dean of the Students only.