ROOMS PEOPLE

TUESDAY NIGHT--A WEEK AND A HALF BEFORE THE TOURNAMENT

1. Get the room information sheets from Jim

2. When a room is available during a time slot, type in “Tourn” into the cell in the spreadsheet

3. When a room is not available, type in “no” in the spreadsheet.
--Remember--do NOT change any rooms with “NEVER,” or “TRN USE” those rooms are not available
—NOTE: SOME ROUNDS OCCUR OVER THE COURSE OF TWO CLASSES; be sure to double-check on this
--REMEMBER Classes go from 11:00-11:50; so a round starting at 11:55 DOES NOT conflict with an 11:00 class.

4. What happens if there is a room on the room information sheet that is not in the Excel spreadsheet? ASK JIM. MAKE SURE JIM KNOWS SO THAT SUCH ROOMS CAN BE DOUBLECHECKED—THEY ARE USUALLY ROOMS THAT WE CANNOT USE.

5. DOUBLECHECK--Make sure each room on the printed Room List matches the rooms on the original sheets. Make any necessary corrections.

6. WHEN YOU ARE DONE, TELL JIM.

Jim then takes your spreadsheet and creates Room Posting Sheets. This takes him about 2 hours to do but because he’s busy, you may need to come back later. Talk with Jim about it.

BY THE NEXT DAY

1. Get "Rooms in Use" Sheets from Jim

2. Get BLUE POSTING TAPE from JIM--DO NOT USE MASKING OR SCOTCH TAPE

3. Divide up the sheets and post throughout campus.

4. Post the signs next to the door--DO NOT POST THE SIGNS ON THE DOORS (when the door is opened, noone sees the sign)

5. When you are done, email Jim to confirm that you have posted all the signs.

IT IS VITAL THAT YOU POST THESE SIGNS—IN 2005, THIS DIDN’T HAPPEN AND IT CAUSED MAJOR PROBLEMS IN MAXEY.