REGISTRATION DUTIES

THURSDAY--ARRIVE BY 3:30PM unless you have a class TO THE REID BALLROOM

School Registration Check-in People (12 people)

TRAINING AND SETUP 3:30 TO 4PM

You will register people on THURSDAY 4 P.m. – 4:45 p.m.

· GET YOUR MATERIALS AND LOCATION FOR REGISTERING FROM THE HEAD REGISTRATION PERSON

· Greet them—SAY “Hi, Welcome to the Whitman tournament!” BE SURE TO START OFF ON THIS GOOD FOOT.

· Ask them what school they are from.

· Get their receipt and tell them how much money they owe.

· While they get their money, get their packet

· CHECKS ARE WRITTEN TO WHITMAN COLLEGE. We can accept Whitman Forensics; Jim Hanson; etc. but try to get them to do Whitman College.

· Collect their money; if there are discrepancies—try to address them or tell them to see the tournament assistant or Jim.

· Give them receipts for payments; we do NOT give receipts for po’s, “pay later” etc.

· Very carefully and accurately fill in the “Payment Sheet”
NOTE: DO NOT COUNT PO’S AS PAYMENT ON THE FORM—THEY STILL OWE US! Use the PO column for those who will be billed/who give you a Purchase Order.

· Give them their tournament packets

· SHOW THEM THE JUDGES LISTS AND HAVE THEM TELL US ANY JUDGES THAT ARE NOT JUDGING.

· Check the student certification sheet—tell them about any students that need to go to the student certification tables and sign-in line

· If they have any adds/drops—tell them to go to the add-drop line and report there with that information.

· Answer any questions that they have

THE TOURNAMENT ASSISTANT WILL HANDLE REGISTRATIONS ON FRIDAY 8:00 a.m. to 8:15 a.M.

Note: Keep things moving. JIM AND THE COACHES UTTERLY HATE LINES!

Note: Make Sure We Keep The Cash We Receive As We Need It To Pay Judges And Other Expenses! Do Not Deposit Cash!

Note: All fees are set at 4 p.m. Wednesday, the week of the tournament. Any drops after that time do not lower the amount a school owes. Adds after that point, if permitted, do increase fees.

Student Certification Sign-in Line (2 people)

· GET YOUR MATERIALS AND LOCATION FOR REGISTERING FROM THE TOURNAMENT ASSISTANT

· Set things up so that 4 students can be signing in at once. PLEASE NO LONG LINES!!!!

· Greet students and say “Hi—just sign in your name and school; you can also sign in your email address if you want free evidence, judging philosophies, speaking and interp tips”

Adds/Drops/Changes Line (2 people)

· Greet coaches and say “Hi. Please fill out this sheet to indicate adds/drops/changes and then give it to me.”

· Give the coach the add/drop/change form. They fill it out.

· HEY—IF THERE’S ANOTHER COACH THERE, GIVE THE FORM TO HIM/HER TOO! Don’t make people wait.

· Have one person read and check these to make sure that they are clear and accurate.

· Have the other person at a computer with instant messenger who sends them to the tab rooms.

· PLEASE NO LONG LINES—KEEP THINGS MOVING!