IE TAB: Mike and Lois when the tournament begins.
STUDENT CONGRESS TAB: Roberta
PLEASE PLAN YOUR SCHEDULE—TIMING IS
CAREFULLY SET TO MATCH INCOMING ENTRIES AND FOR PRINTING YOU DO FOR OTHER
GROUPS WORKING ON THE TOURNAMENT
· MONDAY WORK FROM 7PM TO 11PM—Lists
of Competitors and Judges due by 11pm
· WEDNESDAY WORK FROM 4 TO 9PM—Updated
Lists of Competitors and Judges due by 7pm; Test Run of Round 1 due by 9pm.
· THURSDAY, WORK FROM 6 TO 11PM—Pair
and Print Rounds 1 and 2 of IE A, IE B, and Parli.
BEFORE YOU START
BE SURE YOU HAVE THE SUPPLY BOX FROM THE TOURNAMENT
ASSISTANT
Print
the Tournament Schedule
Print
the Tournament IE-Parli-Stud
Cong Rules/Info
If you are
missing any of these items, please see me, the tournament director.
NOTE: DOUBLE CHECK AT EVERY STEP!
MONDAY EVENING BEGINNING AT 7:30PM
BY 7:30PM: JIM WILL GIVE YOU
THE IE ENTRIES (OR SHOW YOU WHERE TO DOWNLOAD THEM) AT ABOUT
6/6:15PM.
Get IE BALLOTS FROM JIM.
NOTICE: PUT WHITMAN DEBATERS JUDGE
PARLI DEBATE—NOT INDIVIDUAL EVENTS.
BEGIN SETTING UP THE TAB PROGRAM(S). IE INFORMATION FOR WHEN
YOU STARTUP THE COMPUTER PROGRAM:
Tournament Name:
Ranks on Ballot: 4
Rates on Ballot: 24-30
Number of Postings: 4
Students break and are place
in finals on the basis of: 1) RANKS; 2) TOTAL POINTS; 3) TOTAL RANKING MINUS
WORST RANK AND WORST POINTS; 4) JUDGE PREFERENCE.
Events that have less than 12 competitors MAY be
collapsed with the other division AFTER YOU GET JIM’S APPROVAL.
BE READING YOUR EMAIL. Jim will send you adds and
drops. ADJUST ENTRIES FOR ANY LATE ADDS OR DROPS
BY 10:30PM, DOUBLECHECK ALL OF YOUR ENTRIES
BY 11PM, You need to EMAIL TO JIM
1) A list of the IE competitors and their events in School Order plus
2) A list of IE judges in School Order.
Jim sends these out for double-checking over e-mail AND THEY MUST GO OUT
BY THIS EVENING.
Reminder: DOUBLE
CHECK AT EVERY STEP!
WEDNESDAY BEGIN BY 4PM
AT 4PM, GET A “LIST OF AVAILABLE ROOMS” FROM JIM
IE A gets all rooms during its time
slot
IE B gets the rooms that policy debate lets you use; don’t use Hunter rooms for
IE B
Talk with Jim about which
rooms to use.
Student Congress need rooms that can fit 20 people.
Interp gets the best rooms BUT cannot be in seminar style rooms (they need room to move around).
try to figure out better rounds for interp during round 2a of ie's. avoid using the auditorium/foyers
In general, ed. Comm., impromptu, and extemp get the
worst rooms (typically Cordiner Auditorium Rooms)
After considering the above, give Open Division the
better rooms.
NOTICE: DO NOT USE
the EXTEMP PREP ROOM AND DEBATE TUB DROP OFF ROOM (usually Olin 130 or 161—see
Jim) even if it is listed as available on the rooms sheet!!!!!
CHECK TO
MAKE SURE THE BUILDING NAMES YOU USE ARE THE SAME AS THE ONES ON THE MAP
BY 7PM, Make ALL corrections for adds and drops AND Print out COPIES OF THE UPDATED
"List of IE Competitors BY EVENT" and a “List of IE Judges BY
SCHOOL.” Give to Jim or the Tournament Assistant.
BALLOT STAPLERS
Have them attach this many ballots
to each IE cover sheet
Impromptu: 7 ballots
Ed Comm: 14 ballots
Expos and Interp Reading: 5
ballots
All other events: 6 ballots
THURSDAY BEGIN BY 8:00 PM
Fix for any late drops/adds/changes.
BY MIDNIGHT: Pair and print out Rounds 1 and 2 of Pattern A AND Round 1
and 2 of Pattern B
As much as is possible, Whitman
students judge Parli instead of IEs.
NUMBERS TO PUT INTO EACH ROUND:
IE
PATTERN A: Extemp: 5, Ed Comm: 12, All other IE A’s: 6
IE
PATTERN B: 4 or 5 (Interp Reading, Expos)
Note: If you exceed these
numbers, the tournament will not run on time.
If you use less than these numbers, we will run out of rooms.
PLEASE PUT JR. ED COMM, EXTEMP, IMPROMPTU INTO CORDINER AND SHERWOOD AS
MUCH AS IS POSSIBLE
PLEASE PUT INTERP EVENTS INTO REAL ROOMS eg Olin, Maxey, Science
IF POSSIBLE—EXTEMPERS WHO ARE DOUBLE ENTERED SHOULD NOT BE 3RD
OR 4TH EXTEMP SPEAKER.
FINALLY, AFTER CONSIDERING THE ABOVE, PUT SENIOR DIVISION ROUNDS INTO
BETTER ROOMS
NOTE: POLICY DEBATERS DO NOT JUDGE
STUDENT CONGRESS.
PLEASE INCLUDE THIS NOTE ON ALL
BALLOTS IN THE DRONE (THE DRONE ALLOWS YOU TO INCLUDE THIS):
YOU MAY NOT GIVE A “NO SHOW”
UNTIL 10 MINUTES BEFORE THE END OF THE ROUND.
PRINT ONE COPY PER CONTESTANT PLUS 2 EXTRA ONES (4 EXTRA ONES FOR EXTEMP)
TAPE DOWN 1 EXTRA ONE TO THE CARDBOARD HOLDER.
RUBBERBAND THE POSTINGS TO THE CARDBOARD HOLDER.
Notice!!!!! ALWAYS PUT ALL BALLOTS AND POSTINGS IN ONE SPOT—NEVER, NEVER SEPARATE THEM. That causes some ballots/postings not get to put out and a disaster happens.
NOTE:
DO NOT PUT UP POSTING YOURSELF; DO NOT PUT OUT BALLOTS YOURSELF. ALWAYS GIVE
TO JIM.
FRIDAY BEGIN BY 7:45 A.M.
7:45AM, Make sure that Jim has the
ballots, postings, and extemp topics.
8:45AM, BRING OUT IE A
ROUND 2
AT
10:30AM, DOUBLECHECK IE B ROOMS AND JUDGES WITH POLICY DEBATE PAIRINGS FOR
ROUND 3
Make sure that policy judges aren't
set to judge IE B or student congress. Its vital. This was a major problem at
the 2004 hs tournament causing the round to be 40 minutes late; a late round
interfered with a prof’s test (which could have ended our use of the science
building).
ENTERING
RESULTS? Remember only scores of 24-30 are permitted unless the tournament
director gave permission for a lower score. ALSO-COUNT NO SHOWS AS A 4.
11AM: IE B ROUND 1 AND 2
PLUS STUDENT CONGRESS, BRING OUT AT THE SAME TIME
BY
5:30PM, PRINT OUT IE A-B ROUND 3.
DOUBLECHECK! Check to make sure the IE A and B panels are not using the
same judges and rooms. This happened at the 2004 hs tournament and caused
serious delays and problems.
BY
6PM: BRING OUT POSTINGS AND BALLOTS FOR IE A AND B ROUND 3
WHO JUDGES IE FINALS?
Not Whitman students. They need to judge Parli or help with Awards
Setup.
IE FINALS BREAKING PROCEDURE
How do we determine who
breaks? We break according to the
following:
1. Total Ranking
2. Total Rating
3. Total Ranking minus the worst
ranking
4. Total Rating minus the worst
rating
5. Judge Preference (finals only)
6. Most 1 rankings
7. Cumulative ranking (finals
only)
8. Cumulative rating (finals only)
We break to finals only if there
are 12 or more contestants in the division
DOUBLECHECK TO MAKE SURE THE IE
TAB USES THE ABOVE PROCEDURE FOR FINALS!!!
How many break?
SEE THE TOURNAMENT INVITATION; JIM HAS NOW SET THE NUMBERS FOR BREAKING.
·
Are there any semi-finals?--No
·
How many judges per finals round? 3 (if we are short,
2 per finals round in junior division AFTER YOU GET JIM’S PERMISSION)
·
ARE YOU RUNNING OUT OF TIME? GET EXTEMP DONE FIRST.
That way, students can begin preparing
as soon as possible.
BE SURE TO DOUBLECHECK FOR BYES THAT JIM REQUESTED!!!! GO THROUGH THE
RESULTS AND NOTE ANY PERSON GIVEN A ZERO!!!!
Look for any person given a forfeit, bye,
zero points, and make sure that those are
adjusted per any instructions Jim gave during the tournament. IT WOULD BE GOOD
FOR JIM TO DOUBLECHECK THIS. In general, you should ASSUME THAT ALL COMPETITORS
SHOULD NOT RECEIVE A FORFEIT OR ZERO POINTS and that you have to doublecheck
those for proof that they should get a forfeit/zero points.
ROOMS FOR IE FINALS: SATURDAY IE FINALS ALL OCCUR IN OLIN SECOND AND
THIRD FLOOR ROOMS ONLY—DO NOT USE FIRST FLOOR—THAT IS FOR PARLI
DOUBLECHECK POSTINGS: MAKE SURE IE A AND B AREN’T USING THE SAME ROOMS
AND JUDGES. Check it!!! We caught this at the 2004 hs tournament and saved a
lot of problems.
ON THE BALLOTS: Post a note on each Finals ballot stating that we will have 3 judges
BY 11PM FRIDAY, SHOW JIM WHERE THE BALLOTS AND POSTING ARE.
Notice!!!!! ALWAYS PUT ALL BALLOTS AND POSTINGS IN ONE SPOT—NEVER, NEVER SEPARATE THEM. That causes some ballots/postings not get to put out and a disaster happens.
SATURDAY BEGIN BY 10:15AM
BY 10:15AM, MAKE SURE JIM HAS ALL THE POSTINGS AND BALLOTS
BY 11AM AND PREFERABLY SOONER, PRINT A
COPY OF THE PRELIMINARY RESULTS SHEETS FOR EACH SCHOOL
GIVE THESE TO THE CUMS PEOPLE TO
MAKE COPIES FOR EACH TEAM
WITH FINAL ROUND RESULTS—PLEASE DO
A DOUBLECHECK WITH EACH BALLOT TO ASSURE THE RESULTS ARE ACCURATELY INPUTTED.
WHO WINS IN IE FINALS?
1. Total Ranking
2. Total Rating
3. Total Ranking minus the worst
ranking
4. Total Rating minus the worst
rating
5. Judge Preference (finals only)
6. Most 1 rankings
7. Cumulative ranking (finals
only)
8. Cumulative rating (finals only)
BY 2:30PM --PRINT A COPY OF THE IE
FINAL ROUND RESULTS SHEETS FOR EACH SCHOOL
GIVE THESE TO THE CUMS PEOPLE TO
MAKE COPIES FOR EACH TEAM
BY 3:35PM, AWARDS PREP
BEFORE YOU GO TO THE
AWARDS, PLEASE GIVE JIM THE FOLLOWING RESULTS:
1 PRINTED COPY of the Preliminary
and Final Round Results Sheets
ALSO—EMAIL JIM THE FINAL RESULTS.
ALSO—EMAIL JIM THE SWEEPSTAKES
RESULTS.
BEFORE THE AWARDS
ASSEMBLY
Be ready to announce the winners
in each event with school name and student name. ONLY A PERSON APPROVED BY JIM CAN
ANNOUNCE THE TROPHIES!
BY 3:40PM, LEAVE FOR AWARDS ASSEMBLY
The
procedure for announcing is as follows:
·
Announce the event (For example, “Impromptu” and call
all Impromptu speakers in both junior and senior division to the side aisles)
·
Wait a moment for the competitors to come to the
front sides
·
Then, announce the division in the event (For
example, “Junior Division Impromptu”); they then come to the front stage
·
Announce the finalists (clapping between each--with
full clapping at the end).
·
Announce 1st, 2nd, and 3rd place winners (clapping
between)
·
PROCEED AS QUICKLY AS THE TROPHIES CAN BE GIVEN OUT
(Watch the trophy givers and follow their speed in your announcing)