PLEASE BE SURE TO:
Read
the Invitation for the Student Congress Rules
NOTE THEY ARE NEW FOR 2007!!!
Review
the enclosed Materials
FIND ENCLOSED:
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Room List
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Tournament Schedule
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Tournament Invitation with Rules
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List of Schools
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List of Student Congress Judges
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Student Congress Bills
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Student Congress Parliamentarian Sheet
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Student Congress Proceeding Officer Sheet
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Student Congress Ballot
________
Parliamentary Procedures Book
PREPARE STUDENT CONGRESS BALLOTS—MONDAY EVENING
1. GET THE ENTRIES FROM THE
ONLINE ENTRY SYSTEM
2. Work with Jim to get Student
Congress Ballots printed
3. Type up a List of Student
Congress Participants.
4. Get enough rooms from the Debate
Tab preferably rooms in Hunter.
Round 1 of Student Congress is during Round 3 Debate; Round 2 of Student
Congress is during Policy Debate Octafinals.
Remember that IE B is also occurring during student congress so don’t use their
rooms either.
PREPARE STUDENT CONGRESS--WEDNESDAY BY 6PM
1. Adjust List of Student
Congress Participants for any adds/drops.
Print this list. Give
this list to the Packet Preparers by 4:00 p.m. on Thursday.
PAIR THE STUDENT CONGRESS SESSIONS BY 11:00 FRIDAY
Type Students into Session
Panels.
Each Session Panel should have the following:
·
1 Parliamentary Judge—CHOOSE A QUALIFIED JUDGE FOR THIS
·
2 Regular Judges
·
12 to 20 competitors; preferably 15ish Student Competitors
Do your best to:
·
Put Competitors from the same school in different Session Panels
·
Put Judges in Session Panels that do not have Competitors from their
Schools
NEVER PUT 2
JUDGES FROM THE SAME SCHOOL INTO ONE SESSION PANEL
Post Student Congress at the
posting time noted on the Tournament Schedule
Give Student Congress
Ballots and Materials to the Ballot Distribution Table
1.
Include a Folder for the
Parliamentarian Judge that includes the following:
·
A copy of the Posting listing off the participants for that Session
Panel
·
A copy of the Student Congress Ballot
·
A copy of Robert’s Rules of Order or similar Parliamentary Procedure
Book
·
Enough Member Sheets to give one to each student participant in the
session
·
Enough copies of the Student Congress Bills for each student participant
in the session
2.
Two Ballots for the two
Regular Judges
TYPE IN THE RESULTS FROM EACH ROUND INTO A SPREADSHEET
To
setup the spreadsheet, open up Microsoft Excel on the computer.
Type
in the following setup:
NOTE—THIS YEAR YOU MUST RECORD EACH STUDENT’S SPEECHES RANKINGS IN
ADDITION TO THEIR FINAL RATING.
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Session
1 Speech
1 |
Session
1 Speech
2 |
Session
1 Speech
3 |
Session
1 Speech
4 |
Session
1 Judge
1 Ranking |
Session
1 Judge
2 Ranking |
Session
2 Speech
1 |
Session
2 Speech
2 |
Session
2 Speech
3 |
Session
2 Speech
4 |
Session
2 Judge
1 Ranking |
Session
2 Judge
2 Ranking |
Total
Rating |
Total
Ranking |
Place |
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Name |
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Make
the Total Rank and Total Rate cells add up the appropriate cells to make totals.
After
each Student Congress round, type in the appropriate numbers
AFTER THE STUDENT CONGRESS SESSION 2, RECORD RESULTS
AS SOON AS POSSIBLE, IDENTIFY THE WINNERS
THEN, PRINT OUT COPIES OF THE STUDENT CONGRESS RESULTS
SHEETS FOR EACH SCHOOL AT THE TOURNAMENT
1.
Print out the Results Sheets (the Spreadsheet)
2.
Give one Results Sheets to the Cum Helpers
3.
Give the ballots to the Packet Stuffer
Remember,
you need to go quickly because the Awards Assembly is happening NOW! You need to be at the awards
assembly by 4:10pm.
FOR THE AWARDS CEREMONY
Be
ready to announce the winners in each event
The procedure for announcing
is as follows:
·
Announce the event--Student Congress and ask all award winners to come
to the front of the assembly
Announce 1st, 2nd, 3rd,
4th, and 5th place winners (clapping inbetween)
AFTER
THE AWARDS ASSEMBLY (Start by noon)
GIVE JIM THE FOLLOWING
RESULTS
______
Cums for preliminary rounds including student names, ranking and rating for
each round
______
Results including 1st-5th place.
______
The Results Sheet