IE TAB: DAVE—CRAIG RICKETT HELPS WHEN TOURNAMENT BEGINS
CHANDRA AND ROB HELP PRE-TOURNAMENT
PLEASE PLAN YOUR SCHEDULE—TIMING IS CAREFULLY SET TO
MATCH INCOMING ENTRIES AND FOR PRINTING YOU DO FOR OTHER GROUPS WORKING ON THE TOURNAMENT
· TUESDAY WORK FROM 6PM TO 11PM—Lists of Competitors
and Judges due by 11pm
· WEDNESDAY AND THURSDAY—minor fixes/judge strike
entries
· THURSDAY BY 7:30PM, Updated Lists of Competitors and
Judges due by 7:30pm.
· THURSDAY NIGHT Pair and Print Rounds 1 and 2 of IE A
· FRIDAY, WORK FROM 2PM
BEFORE YOU START
BE SURE YOU HAVE THE SUPPLY BOX FROM THE TOURNAMENT
ASSISTANT
Print
the Tournament
Invitation
If you are
missing any of these items, please see me, the tournament director.
NOTE: DOUBLE CHECK AT EVERY STEP!
TUESDAY EVENING BEGINNING AT 6PM
BY 6PM: JIM WILL GIVE YOU
THE IE ENTRIES (OR SHOW YOU WHERE TO DOWNLOAD THEM) AT ABOUT
6PM.
A LIST OF
HIRED AND TEAM JUDGES FROM JIM.
A Supply
Box from the Tournament Assistant
6PM, BEGIN SETTING UP THE TAB PROGRAM(S). IE INFORMATION FOR
WHEN YOU STARTUP THE COMPUTER PROGRAM:
Tournament Name:
Ranks on Ballot: 4
Rates on Ballot: 24-30
Number of Postings: 4
Students break and are place in
finals on the basis of: 1) RANKS; 2) TOTAL POINTS; 3) TOTAL RANKING MINUS WORST
RANK AND WORST POINTS; 4) JUDGE PREFERENCE.
Events below 12 MAY be collapsed with the other
division AFTER YOU GET JIM’S APPROVAL.
BE READING YOUR EMAIL. Jim will send you adds and
drops. ADJUST ENTRIES FOR ANY LATE ADDS OR DROPS
BY 10PM, DOUBLECHECK ALL OF YOUR ENTRIES
TUESDAY BY 10:30PM, You need to
print
1) A list of the IE competitors and their events in School Order plus
(EG Albertson’s entries are first, then Boise State’s entries, etc.)
2) A list of IE judges in School Order.
OCR THESE LISTS OF COMPETITORS AND
JUDGES INTO TEXT.
EMAIL JIM THE LISTS.
Jim sends these out for double-checking over e-mail AND THEY MUST GO OUT
BY THIS EVENING.
Reminder: DOUBLE
CHECK AT EVERY STEP!
TUESDAY AFTER YOU FINISH
THE ENTRIES—ENTER ROOMS
GET A “LIST OF AVAILABLE ROOMS” FROM JIM
REMEMBER—LD GETS CERTAIN ROOMS IN THE OLIN BUILDING. DO NOT NOT NOT USE THESE!
IT WOULD BE GOOD TO HAVE EXTEMP ROUNDS IN OLIN ROOMS IF POSSIBLE.
NOTICE: DO NOT USE OLIN 130, 155, 157, 161 even if it is listed as
available on the rooms sheet!!!!!
CHECK TO
MAKE SURE THE BUILDING NAMES YOU USE ARE THE SAME AS THE ONES ON THE MAP
THURSDAY BEGIN BY 7:00 PM
BY 7:30PM, Make ALL corrections
for adds and drops AND Print out AN UPDATED "List of IE Competitors BY
EVENT" and a “List of IE Judges BY SCHOOL.” Give to Jim or the packet
preparers.
BY MIDNIGHT: Pair and print out Rounds 1 and 2 of Pattern A
NUMBERS TO PUT INTO EACH ROUND:
IE
PATTERN A: 4 or 5.
IE
PATTERN B: 4 or 5
Note: If you exceed these
numbers, the tournament will not run on time.
If you use less than these numbers, we will run out of rooms.
IF POSSIBLE—EXTEMPERS WHO ARE DOUBLE ENTERED SHOULD NOT BE 2nd
or 3RD EXTEMP SPEAKER.
DOUBLECHECK—MAKE SURE YOU ARE NOT
USING LD JUDGES! MAKE SURE YOU ARE NOT USING LD ROOMS!
FRIDAY, 1PM, MOVE TO OLIN
BY FRIDAY 3PM, Get Postings, Extemp Topics, and Ballots to Jim.
JIM ALWAYS NEEDS 4 POSTINGS OF EACH EVENT!
Notice!!!!! ALWAYS PUT ALL BALLOTS IN ONE SPOT—NEVER, NEVER SEPARATE THEM. That causes some ballots/postings not get to put out and a disaster happens.
NOTE:
DO NOT POST YOURSELF; DO NOT PUT BALLOTS OUT YOURSELF. ALWAYS GIVE TO JIM.
FRIDAY
AFTERNOON AND EVENING
Enter IE A Results and Pair IE B!
BE SURE TO GET IE A FINALS SETUP
AS SOON AS POSSIBLE SATURDAY MORNING—YOU WON’T HAVE TIME LATER IN THE DAY—GETTING
IE B FINALS SETUP IS GOING TO TAKE EVERY SHORT MINUTE YOU HAVE.
IE FINALS BREAKING PROCEDURE
How do we determine who
breaks? We break according to the
following:
1. Total Ranking
2. Total Rating
3. Total Ranking and Rating minus
the worst ranking and rating
4. Judge Preference
We break to finals only if there
are 12 or more contestants in the division
DOUBLECHECK TO MAKE SURE THE IE
TAB USES THE ABOVE PROCEDURE FOR FINALS!!!
How many break?
6 STUDENTS BREAK IN ANY DIVISION WITH 12 OR MORE COMPETITORS. IF THERE ARE LESS
THAN 12, SPEAK WITH JIM.
·
Are there any semi-finals?--No
·
How many judges per finals round? 3 (if we are short, 2 per finals
round in junior division AFTER YOU GET JIM’S PERMISSION)
·
ARE YOU RUNNING OUT OF TIME? GET EXTEMP DONE FIRST.
That way, students can begin preparing
as soon as possible.
BE SURE TO DOUBLECHECK FOR BYES THAT JIM REQUESTED!!!! GO THROUGH THE
RESULTS AND NOTE ANY PERSON GIVEN A ZERO!!!!
Look for any person given a forfeit, bye,
zero points, and make sure that those are
adjusted per any instructions Jim gave during the tournament. IT WOULD BE GOOD
FOR JIM TO DOUBLECHECK THIS. In general, you should ASSUME THAT ALL COMPETITORS
SHOULD NOT RECEIVE A FORFEIT OR ZERO POINTS and that you have to doublecheck
those for proof that they should get a forfeit/zero points.
ROOMS FOR IE FINALS: SATURDAY IE FINALS ALL OCCUR IN OLIN SECOND AND
THIRD FLOOR ROOMS ONLY
ON THE BALLOTS: Post a note on each Finals ballot stating that we will have 3 judges
SATURDAY
EVENING AND SOONER FOR IE A, PRINT A COPY OF THE PRELIMINARY RESULTS SHEETS FOR
EACH SCHOOL
GIVE THESE TO THE CUMS PEOPLE TO
MAKE COPIES FOR EACH TEAM
WITH FINAL ROUND RESULTS—PLEASE DO
A DOUBLECHECK WITH EACH BALLOT TO ASSURE THE RESULTS ARE ACCURATELY INPUTTED.
AT 9PM, ONE PERSON GOES TO THE AWARDS ASSEMBLY, THE OTHER MAKES SURE TO PRINT
A COPY OF THE IE FINAL ROUND RESULTS AND GIVES THEM TO THE PHOTOCOPY PEOPLE
BEFORE YOU GO TO THE
AWARDS, PLEASE GIVE JIM THE FOLLOWING RESULTS:
5 copies of the Preliminary and
Final Round Results Sheets
BEFORE THE AWARDS
ASSEMBLY
Be ready to announce the winners
in each event with school name and student name. ONLY A PERSON APPROVED BY JIM CAN
ANNOUNCE THE TROPHIES!
SATURDAY BY 9:10PM, GO TO
OLIN 130 FOR THE AWARDS ASSEMBLY
The
procedure for announcing is as follows:
·
Announce the event (For example, “Impromptu” and call all
Impromptu speakers in both junior and senior division to the side aisles)
·
Wait a moment for the competitors to come to the front sides
·
Then, announce the division in the event (For example, “Junior
Division Impromptu”); they then come to the front stage
·
Announce the finalists (clapping between each--with full
clapping at the end).
·
Announce 1st, 2nd, and 3rd place winners (clapping between)
·
PROCEED AS QUICKLY AS THE TROPHIES CAN BE GIVEN OUT (Watch
the trophy givers and follow their speed in your announcing)