You have a multifaceted job
and it includes doing random work for Jim as he frequently needs help to make
the camp operate smoothly. Jim greatly appreciates the time and effort that you
put into this job. In the event that you work more than 160 hours (sleeping
hours 1am to 9am don’t count unless you make a hospital run), tell Jim, you
will be compensated for your extra work.
AT THE BEGINNING OF THE CAMP
1. SCHEDULE RESIDENCE HALL DUTIES.
Schedule as noted below.
Female staffers will handle residence hall duties much more frequently. EMAIL
JIM THIS LIST.
DORM DUTY TIME IS:
10:30PM TO 1AM EACH
NIGHT Schedule one male and one
female person for Lyman and one male and one female for Douglas in addition to
yourself each and every night of the camp
1AM TO 3AM EACH NIGHT (only people that aren’t giving lectures or judging
LD/Policy/Public forum debates before 11:30am the next day can do this time
slot) Schedule one person for Lyman and Schedule one person for Douglas.
NEW 8PM TO
10:30PM ON SATURDAY EVENINGS AND 9:45AM TO 12:45PM ON SUNDAY MORNINGS. Schedule one person for Lyman and Schedule one
person for Douglas.
2. SCHEDULE LUNCH AND DINNER SWEEPING
Schedule one male person to
work lunch and one male person to work dinner sweeping duties each and every
day (except Saturday and Sunday dinners as we will be at the picnic). EMAIL JIM
THIS LIST.
You need to equalize time as much as possible.
Remember that LUNCH is 1 hour; DINNER is 1.5 hours; EVENINGS are 2.5 hours.
3. COORDINATE LUNCH SECOND HEAD MONITOR
Work with Matt Schissler for
lunch to assure there is a second person with you (or the replacement life
person) in the dining hall monitoring students each day.
4. POST SCHEDULE OF LAB LEADERS GOING TO DINNER
Post a Schedule of Lab
Leaders going to Dinner with their labs.
These dinners begin
Wednesday night, Week 1.
Every Lab Leader goes to
dinner once during Wednesday - Friday Week 1 and Monday - Thursday Week 2 (7
days of non-Picnic Dinners). So, about 3 lab leaders will eat each night.
For Week 3, take requests
from lab leaders and have at least 1 and no more than 2 lab leaders join you
for dinner each night.
5. POST STAFF INFORMATION
Post the Staff member names,
room numbers, and phone numbers on the wall in TWO PLACES near the Lyman
entrance AND near the
YOU ARE ALSO REQUIRED to
post an accompanying sign making it VERY CLEAR that no one is to take the sign
down.
YOU ARE ALSO REQUIRED TO
POST YOUR CELL PHONE NUMBER FOR EMERGENCIES. POST JIM’S CELL NUMBER:
360-536-1983. POST JIM’S OFFICE NUMBER: 527-5499. POST JIM’S HOME NUMBER:
529-3766.
6. HANDLE EARLY ARRIVAL STUDENTS (Saturday arriving
students)
·
The Work-Study
Kids are under the supervision of the Head Policy Print Person however, you
need to do attendance checks with them.
·
For the kids
who aren’t working, you are responsible for getting them games, a walk to
Safeway and something else to pass the time. Saturday evening, you are
responsible for getting them a movie to watch and for setting up a Frisbee
game.
·
EARLY ARRIVAL
STUDENTS MUST BE IN HUNTER SATURDAY MORNING AND AFTERNOON. IN THE EVENING, WHEN
THE FRISBEE GAME/MOVIE STARTS, THESE STUDENTS CAN BE AT HUNTER OR AT LYMAN. They CANNOT be unsupervised.
·
You are
responsible for getting food for the early arrival kids Saturday lunch,
Saturday dinner, and Sunday lunch. Talk with Jim about what to get including
getting food for staff who are working.
7. YOU ARE IN CHARGE OF THE PICNICS
·
Setup and email
people to confirm they will work at the picnics.
·
Use camp
assistants after confirming with Jim this is okay.
·
Before each
picnic, you pickup, deliver and setup the tables and chairs plus the garbage
cans, soda, game equipment, picnic supplies, etc.
·
During the
picnic, you help with food setup as needed.
·
After each
picnic, you handle trash, takedown and return the tables, chairs, garbage cans,
game equipment, etc.
·
PICNIC 1:
SATURDAY, 4 PEOPLE
·
PICNIC 2:
SUNDAY, 6 PEOPLE
·
PICNIC 3:
SATURDAY, 3 PEOPLE
·
PICNIC 4:
SUNDAY, 5 PEOPLE (For this picnic, you help in purchasing and preparing
food—burger and hot dog grilling)
·
START AT 4:30PM
EXCEPT PICNIC 4—START AT 2PM.
·
FINISH AT
9:30PM
DURING THE CAMP
1. ROOM LIST POSTING
Post the Room List by Room
and Room List by First Name in TWO PLACES near the Lyman Entrance WITH A SIGN
SAYING DO NOT TAKE DOWN. Note, these lists usually get changed a bit during the
first couple of days so be ready to put up new versions of these.
2. MONDAY NIGHT CAPTURE THE FLAG GAME NEAR LYMAN
Get a game of Capture the
Flag going near Lyman.
3. EMERGENCIES/HOSPITAL/URGENT CARE TRIPS
·
Get a copy of
the medical insurance forms from Jim. These must be kept in your Lyman room (in
a secure spot) so that when an emergency happens, you have them readily available.
·
You’ll need a
car and van safety certification. You will drive students to the urgent care
facility or hospital as needed.
·
Put the first
aid kit somewhere in the main lounge where it won’t be taken away/played with.
The reason it doesn’t go into the kitchen—there is already one there and in
2006, a kid left our first aid kit on the stove and it burned setting off a
fire alarm.
4. HANDLE DISCIPLINE
Handle discipline and other
social issues in the residence hall. THE
A) Prevent Bad Stuff. Talk
with Kids. Observe kids. Identify trouble kids and watch them more.
B) Be on the watch-out for
drugs and alcohol. That includes keeping an ear for kids talking about it;
Sweeping the area around Lyman, Douglas, Olin and Maxey for kids using or
storing drugs there; kids showing signs of intoxication; kids leaving for
‘walks’ etc. I want kids showing signs of problems talked to. I want you to
report these kids’ names to Jim. I want kids taking walks to be monitored—have
a staff member basically follow them.
C) Dialogue with kids.
Explain why it is important to the camp and to them that they follow the rules.
D) Use punishment only as a
last resort.
E) Jim is willing to step
in and he should definitely be told about problems but you should be the first
person to handle issues.
5. KEEP IN COMMUNICATION WITH JIM
Keep Jim in the loop
concerning any significant events or issues. IF ANYTHING IS OUT OF THE
ORDINARY—TELL JIM. RIGHT AWAY.
6. MONITOR LYMAN AND DOUGLAS
·
ON THE FIRST NIGHT OF THE CAMP, EMAIL JIM with a
Plan to stop spills from soiling the carpets/furniture in Lyman and in Douglas.
Follow through on this plan.
·
You should be
in the Lyman lounge each and every night
10pm to 1am. Sunday through
Friday
8pm to 1am, Saturday
·
You should also
be in the Lyman lounge during check-in and check-out days.
·
You should also
be in the Lyman lounge Saturday morning 9am to 10am and Sunday morning 9 am to
12:30pm.
·
In the evening,
you should go to Douglas at least once to check on the situation there between
10:30pm and 12:30am.
·
At 12:15am, you
need to go through the lounge, downstairs, and all hallways and loudly announce
that students need to get ready for bedcheck at 12:25am. DO THIS EVERY NIGHT.
It gets the kids prepared for what is coming—their bed time. (Note—12:45am and
12:55am for Saturday nights and the last night of the 2 and 3 week sessions)
·
You will have a
key to handle lockouts from residence rooms. You are expected to help kids with
that.
·
Make sure that
each window on the first floor has an object in them that prevents the window
from opening easily even when open. I don’t want people breaking in.
·
Fun nights. You
are in charge of getting games going that occur in the Lyman residence lounges.
Other staff are in charge of games on Ankeny/outside of Lyman.
·
You are in
charge of handling birthdays. Jim will email you about these—you’ll get a
cake/ice cream/pie and gifts for these birthdays.
·
Replenish the
paper towels in the Lyman bathrooms. Check the Lyman rooms for dirtiness and
report it to Jim.
·
Spill on the carpet? Stain? Damage? Contact Jim and
Conference Events immediately.
·
MAKE SURE
THAT THE LYMAN AND DOUGLAS LOUNGES AND KITCHENS ARE DECENTLY CLEAN. If they
aren’t, you need to clean them.
Tell the staff to send you a list of "trouble
kids" emailed to you by monday night; it should be updated on wed or thurs
as well as when needed. "trouble kids" aren't bad kids per se, they
are just the more wild types that are more likely to be involved in camp banned
activities.
Tell the late night staff to do random room and
attendance checks particularly of trouble kids. for example, at 11:30pm, find
each of the trouble kids.
A reminder that kids cannot leave the area right
outside of lyman and douglas unless they are with a staff member.
One of the three residence hall people SHOULD take a
group to safeway/starbucks; at least two of the res hall staff have to stay.
7. ATTENDANCE AND LAB ROOM CHECK
Take attendance AND check
for messy lab rooms each and every day at the following times:
10am (morning
lecture/labs/debates)
1:45pm (afternoon
labs/debates)
7:45pm (evening
labs/debates)
10:30pm (residence
hall/olin computer lab)
12:30am (residence hall,
bed time; Saturday night and last night of 2 and 3 week sessions, 1am)
·
If someone is
missing, find them. Write his/her name down. If they are missing/late twice,
they are a “problem” child and need to be monitored closely.
Try to find the student in
the residence hall if you can’t find them. KNOCK VERY VERY LOUDLY ON THEIR DOOR.
If it is 15 minutes
late—IMMEDIATELY CALL JIM. WE HAVE TO CALL SECURITY AND FIND THE STUDENT.
·
If a room is
messy, immediately report it to Jim (email him with the name of the responsible
staff member). YOU AND THAT STAFF MEMBER MUST CLEAN THE ROOM IMMEDIATELY.
8. DELIVER MAIL AND STORE ITEMS
At 5pm each day, get the
mail from Jim and go to Staples/Kmart as needed. Note that we have expandos,
tubs, and manilla folders.
Deliver mail and sell store
items in Lyman from 6:45 to 7:30pm.
KEEP TRACK OF THE MAIL—YOU
NEED TO REPORT BACK TO JIM BY 8PM WITH WHO YOU GAVE THE MAIL TO (Jim then
emails the parents to confirm receipt of mail).
Note—this is
going to be handled by Joel and/or Nigel during the first two weeks—talk to Jim
about this.
9. TAKE PICTURES
Take pictures of the kids
during camp. If Jim requests, crop and resize them per Jim’s instructions. Tell
Jim when you are finished.
10. MONITOR REID EATING
You eat with the kids at
Reid at each meal along with a second staff member. Make sure students are
busing their tables and throwing away their trash. Assist in the cleanup.
9 to 9:45am, Breakfast
(except on Saturdays and Sundays—breakfast is in Lyman on those days—you
monitor in Lyman)
12:45 to 1:30pm, Lunch
6:15 to 7pm, Dinner (except
on Sundays when we go to the Picnic; you go to the Picnic)
Note: Your food at Reid,
Lyman, Picnics is free.
11. YOU GET TWO BREAKS
The 3 week
12. EACH THURSDAY NIGHT—DO A VISUAL INSPECTION OF
EACH AND EVERY ROOM TO MAKE SURE IT IS NOT “DIRTY” (MUST BE VACUMED, PICKED UP)
Work with the Res Hall Monitors
for that evening to do this. Don’t be picky—just stuff that is going to cause
problems like ground in dirt—broken windows, someone smoked in a room, etc.
13. ASSIST WITH CLEANUP OF
OLIN/MAXEY/HUNTER/LYMAN/DOUGLAS
14. TWO WEEK AND THREE WEEK CHECK OUT
You are in charge of two and
three week check out. You’ll have two assistants. See the check-out page for
the details: 57-check-out-people.htm
FOR THE WEDNESDAY NIGHT
MEETING (end of 2 week and end of 3 week sessions)
·
Pass out a
sheet where kids sign their names and what day and time they will be checking
out. Use that to monitor kids and help make check-out go smoothly without being
overloaded.
·
Pass out the
Check-Out Information Sheet. EMAIL JIM TO HAVE HIM PRINT THESE.
·
Figure out a
way to monitor 2 week students who stay until Friday. Suggestions: Have them
meet at 7:30pm for attendance check with the rest of the kids; Do a bed check
at regular time.
15.
ASSIST WITH RESIDENCE HALL CLEANUP
This entails removing items from emptied rooms,
organizing fans, pillows, sheets, towels, fridges in the lounge, other clean
up. This will occur at the end of the Second Week and the end of the Third
Week.
Each kid also has to show
his/her keys.
16. BREAKFASTS: FRIDAY NIGHT
Check with Jim on Thursday
that the below is the correct amount to purchase.
THIS NEEDS TO BE DONE FRIDAY NIGHT—SO IT IS READY
FOR KIDS AT 7AM IN THE MORNING SATURDAY.
Go to Albertsons and get the
breakfast items including: (THE AMOUNTS BELOW ARE FOR THE FIRST WEEKEND; GET
LESS FOR THE SECOND WEEKEND)
·
2 dozen
doughnuts
·
2 dozen bagels
·
2 cups of cream
cheese
·
2 cereals such
as fruit loops and captain crunch
·
2 gallons of
milk
·
2 gallons of
lemonade
·
2 gallons of
orange juice
·
10 yogurt cups
·
12 braeburn or
·
12 oranges
·
18 bananas
·
12 cereal bars
·
12 pop tarts
·
12 individual
sized string cheeses
·
ALSO—GET 1 TWO
LITER BOTTLE OF SODA PER 2 STUDENTS FOR THE WEEKEND’S PICNICS. EMPHASIZE COKE,
DIET COKE AND MOUNTAIN DEW BUT GET SOME OTHER TYPES TOO—INCLUDING SOME NON-CAFFIENE
AND NON-CAFFIENE DIET DRINKS.
·
ALSO—GET ONE 1
GALLON JUGS OF WATER PER 5 STUDENTS FOR THE WEEKEND’S PICNICS.
Take these items to the Lyman and Douglas kitchen except the
pop and water and set them up for easy access for the students (opening up items
that need to be opened and putting all of the refrigerated items in one big
spot inside of the fridge and posting signs of where food is).
You'll also need to take the
paper plates and other such eating items that the camp assistants purchased
(ask them where they are) and put them into the Lyman kitchen.
Put the pop and water jugs
into the fridge in the hunter kitchen (it needs to get cold, so does this
today, Friday).
Get the Receipts to Jim after you circle the totals
on the receipts.
NOTE ON SATURDAY AFTERNOON:
Check to see what breakfast supplies need to be replenished. to figure out what
needs replenishing, look at what remains from the above list you bought and
then assure that HALF of the amount noted above is available for the kids (eg
there should be 1/2 gallon of lemonade left; 1 gallon of orange juice left;
etc. if not--buy more to make up for that). make sure the food is setup right
with proper signage again.
NOTE ON SATURDAY AND
SUNDAY: YOU STILL DO ATTENDANCE, ROOM CHECKS, LYMAN MONITORING, ETC.
17. PICNICS—SATURDAY AND SUNDAY
·
Before each
picnic, you pickup, deliver and setup the tables and chairs plus the garbage
cans, soda, game equipment, picnic supplies, etc. TALK WITH JIM ABOUT WHAT
GAMES, PICNIC SUPPLIES, ETC. NEED TO GO OVER.
·
During the
picnic, you help with food setup as needed.
·
After each
picnic, you handle trash, takedown and return the tables, chairs, garbage cans,
game equipment, etc.
·
PICNIC 1:
SATURDAY, 4 PEOPLE
·
PICNIC 2:
SUNDAY, 6 PEOPLE
·
PICNIC 3:
SATURDAY, 3 PEOPLE
·
PICNIC 4:
SUNDAY, 5 PEOPLE (For this picnic, you help in purchasing and preparing
food—burger and hot dog grilling)
·
START AT 4:30PM
EXCEPT PICNIC 4—START AT 2PM.
·
FINISH AT
9:30PM
SUNDAY
·
you'll take
kids to services in the morning. ASK JIM ABOUT THIS.
·
you may need to
do an airport run or two; ASK JIM ABOUT THIS.
Note: YOU STILL DO
ATTENDANCE, ROOM CHECKS, LYMAN MONITORING, ETC.