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Res. Duties

 

HEAD RESIDENCE LIFE PERSON

 

You have a multifaceted job and it includes doing random work for Jim as he frequently needs help to make the camp operate smoothly. Jim greatly appreciates the time and effort that you put into this job. In the event that you work more than 160 hours (sleeping hours 1am to 9am don’t count unless you make a hospital run), tell Jim, you will be compensated for your extra work.

 

AT THE BEGINNING OF THE CAMP

 

1. SCHEDULE RESIDENCE HALL DUTIES, LUNCH-DINNER SWEEP DUTIES, AND LAB DINNERS.

Schedule as noted below using the Excel Spreadsheet Jim gives you—Ask Jim for it.

Email Jim the spreadsheet when you have completed it.

10:30PM TO 1AM EACH NIGHT Schedule two males and two females for Jewett in addition to yourself each and every night of the camp

1AM TO 3AM EACH NIGHT Schedule one person for Jewett.

ON SAT NITE 8 TO 10:30pm AND SUN MORN 9:45am to 12:45pm: Schedule one person for Jewett.

LUNCH AND DINNER EACH DAY (Except Saturday and Sunday dinners) Schedule one person (usually a male) for Sweep Duties.

DINNER MONDAY-FRIDAY schedule lab leaders to eat dinner with their kids.

NOTE:

Head Printer does not do Res Hall Duties.

Camp Assistants do not do Res Hall Duties on Saturday-Sunday the weekend the camp starts, nor on Monday week two and three (they’ll be printing).

Don’t schedule people for the third week if they aren’t working then.

Shuttle drivers do not do Res Hall Duties on any Thursday, Friday, Saturday, Sunday.

Don’t schedule dinner sweep for someone that is doing a lab dinner at the same time.

Try to put friends/couples together for res hall night duties.

 

You need to equalize time as much as possible among males and then among females (females will get more time—they are compensated for it).

Remember that LUNCH is 1 hour; DINNER is 1.5 hours; EVENINGS are 2.5 hours.

 

2. POST SCHEDULE OF LAB LEADERS GOING TO DINNER

ON THE RES HALL DUTIES SCHEDULE: Note who is going to dinner with their labs when (contact Jim about how this works).

 

3. COORDINATE LUNCH SECOND HEAD MONITOR

Matt Schissler will be the second person with you in the dining hall monitoring students each day at lunch.

 

4. POST STAFF INFORMATION

Post the Staff member names, room numbers, and phone numbers on the wall in TWO PLACES near the Jewett Entrance—but not where someone from outside could see it.

YOU ARE ALSO REQUIRED to post an accompanying sign making it VERY CLEAR that no one is to take the sign down.

YOU ARE ALSO REQUIRED TO POST YOUR CELL PHONE NUMBER FOR EMERGENCIES. POST JIM’S CELL NUMBER: 360-536-1983. POST JIM’S OFFICE NUMBER: 527-5499.

 

5. HANDLE EARLY ARRIVAL STUDENTS (Saturday arriving students)

·        Two to four kids: The Work-Study Kids chosen by the Head Policy Print Person to help with printing remain in Hunter. However, you need to do attendance checks with them.

·        Two kids: Working with the Check-In Person; They help with kids getting luggage from Hunter to the Residence Halls.

·        The remaining Work Study Kids help put fridges, fans, and little garbage cans into each room. You are in charge of coordinating this with the Move-In people.

·        For the kids who aren’t working, you are responsible for getting them games, a walk to Safeway and something else to pass the time. Saturday evening, you are responsible for getting them a movie to watch and for setting up a Frisbee game.

·        EARLY ARRIVAL STUDENTS MUST BE IN HUNTER SATURDAY MORNING AND AFTERNOON. IN THE EVENING, WHEN THE FRISBEE GAME/MOVIE STARTS, THESE STUDENTS CAN BE AT HUNTER OR AT JEWETT. They CANNOT be unsupervised.

·        You are responsible for getting food for the early arrival kids Saturday lunch, Saturday dinner, and Sunday lunch. Talk with Jim about what to get including getting food for staff who are working.

 

6. YOU ARE IN CHARGE OF THE PICNICS

·        Setup and email people to confirm they will work at the picnics.

·        Use camp assistants to help with your effort after confirming with Jim this is okay.

·        Before each picnic, you pickup, deliver and setup the tables and chairs plus the garbage cans, soda, game equipment, picnic supplies, etc.

·        During the picnic, you help with food setup as needed.

·        After each picnic, you handle trash, takedown and return the tables, chairs, garbage cans, game equipment, etc.

·        PICNIC 1: SATURDAY, 4 PEOPLE

·        PICNIC 2: SUNDAY, 6 PEOPLE

·        PICNIC 3: SATURDAY, 3 PEOPLE

·        PICNIC 4: SUNDAY, 5 PEOPLE (For this picnic, you help in purchasing and preparing food—burger and hot dog grilling)

·        START AT 4:30PM EXCEPT PICNIC 4—START AT 2PM.

·        FINISH AT 9:30PM

 

DURING THE CAMP

 

1. ROOM LIST POSTING

Post the Room List by Room and Room List by First Name in TWO PLACES near the Jewett Entrance WITH A SIGN SAYING DO NOT TAKE DOWN. Note, these lists usually get changed a bit during the first couple of days so be ready to put up new versions of these.

 

2. MONDAY NIGHT CAPTURE THE FLAG GAME NEAR JEWETT

Get a game of Capture the Flag going near Jewett.

 

3. EMERGENCIES/HOSPITAL/URGENT CARE TRIPS

·        Jim will email you a copy of the medical insurance forms. Print them. These must be kept in your Jewett room (in a secure spot) so that when an emergency happens, you have them readily available.

·        You may not show these forms to anyone except to medical personnel and to staff who are directly needed to assist in the medical issue.

·        You’ll need a car and van safety certification. You will drive students to the urgent care facility or hospital as needed.

·        Put the first aid kit somewhere in the main lounge where it won’t be taken away/played with. The reason it doesn’t go into the kitchen—there is already one there and in 2006, a kid left our first aid kit on the stove and it burned setting off a fire alarm.

 

4. HANDLE DISCIPLINE

Handle discipline and other social issues in the residence hall. THE WNDI WAY OF DISCIPLINE:

A) Prevent Bad Stuff. Talk with Kids. Observe kids. Identify trouble kids and watch them more.

B) Be on the watch-out for drugs and alcohol. That includes keeping an ear for kids talking about it; Sweeping the area around Jewett, Olin and Maxey for kids using or storing drugs there; kids showing signs of intoxication; kids leaving for ‘walks’ etc. I want kids showing signs of problems talked to. I want you to report these kids’ names to Jim. I want kids taking walks to be monitored—have a staff member basically follow them.

C) Dialogue with kids. Explain why it is important to the camp and to them that they follow the rules.

D) Use punishment only as a last resort.

E) Jim is willing to step in and he should definitely be told about problems but you should be the first person to handle issues.

 

5. KEEP IN COMMUNICATION WITH JIM

Keep Jim in the loop concerning any significant events or issues. IF ANYTHING IS OUT OF THE ORDINARY—TELL JIM. RIGHT AWAY.

 

6A. MONITOR JEWETT

·        ON THE FIRST NIGHT OF THE CAMP, EMAIL JIM with a Plan to stop spills from soiling the carpets/furniture in Jewett. Follow through on this plan.

·        You should be in the Jewett lounge each and every night

10pm to 1am. Sunday through Friday

8pm to 1am, Saturday

·        You need to post a list of who is on duty each night AND their cell phone numbers AND Jewett room numbers if relevant.
This list should be in large sharpie pen, easily visible in the entry to Jewett, and posted in the same place each night.

·        You should also be in the Jewett lounge during check-in and check-out days.

·        You should also be in the Jewett lounge Saturday morning 9am to 10am and Sunday morning 9 am to 12:30pm.

·        At 12:15am, you need to go through the lounge, downstairs, and all hallways and loudly announce that students need to get ready for bedcheck at 12:25am. DO THIS EVERY NIGHT. It gets the kids prepared for what is coming—their bed time. (Note—12:45am and 12:55am for Saturday nights and the last night of the 2 and 3 week sessions)

·        You will have a key to handle lockouts from residence rooms. You are expected to help kids with that.

·        Make sure that each window on the first floor has an object in them that prevents the window from opening easily even when open. I don’t want people breaking in.

·        Fun nights. You are in charge of getting games going that occur in the Jewett residence lounges. Other staff are in charge of games on Ankeny/outside of Jewett.

·        You are in charge of handling birthdays. Jim will email you about these—you’ll get a cake/ice cream/pie and gifts for these birthdays.

·        Replenish the paper towels in the Jewett bathrooms. Check the Jewett rooms for dirtiness and report it to Jim.

·        Spill on the carpet? Stain? Damage? Contact Jim and Conference Events immediately.

·        MAKE SURE THAT THE JEWETT LOUNGES AND KITCHENS ARE DECENTLY CLEAN. If they aren’t, you need to clean them.

Tell the late night staff to do random room and attendance checks particularly of trouble kids. for example, at 11:30pm, find each of the trouble kids.

Reminder: Kids cannot leave the area right outside of jewett unless they are with a staff member.

One of the three residence hall people SHOULD take a group to safeway/starbucks; at least two of the res hall staff have to stay.

 

6B. Tell the staff to send you a list of "KIDS TO WATCH" emailed to you by monday night; it should be updated on wed or thurs as well as when needed. "KIDS TO WATCH" aren't bad kids per se, they are just the more wild types that are more likely to be involved in camp banned activities.

 

7. ATTENDANCE AND LAB ROOM CHECK

Take attendance AND check for messy lab rooms each and every day at the following times:

9:45am (morning lecture/labs/debates)

1:45pm (afternoon labs/debates)

7:45pm (evening labs/debates)

10:30pm (residence hall/olin computer lab)

12:30am (residence hall, bed time; Saturday night and last night of 2 and 3 week sessions, 1am)

·        If someone is missing, find them. Write his/her name down. If they are missing/late twice, they are a “problem” child and need to be monitored closely.

Try to find the student in the residence hall if you can’t find them. KNOCK VERY VERY LOUDLY ON THEIR DOOR.

If it is 15 minutes late—IMMEDIATELY CALL JIM. WE HAVE TO CALL SECURITY AND FIND THE STUDENT.

·        If a student is sick in his/her room, you are expected to check on them each time there is an attendance check.

·        If a room is messy, immediately report it to Jim (email him with the name of the responsible staff member). YOU AND THAT STAFF MEMBER MUST CLEAN THE ROOM IMMEDIATELY. 

 

8. HANDLE THE JEWETT STORE

The Jewett Store is you in the Jewett Lounge from 7 to 7:45pm Monday through Friday and Sunday, 10:30 to 11:15pm.

You sell tubs, expandos, manilla folders, etc. See Jim/Pre-Camp Assistants for our supply of these items (we buy a bunch at the beginning of the camp)

Students can also email requests for additional items to you.

You sell items at cost rounded up to the nearest dollar.

Keep receipts. Give money and receipts to Jim.

 

Mail is handled by Jim’s Camp Assistants.

 

9. TAKE PICTURES

Take pictures of the kids during camp. If Jim requests, crop and resize them per Jim’s instructions. Tell Jim when you are finished.

 

10. MONITOR DINING HALL EATING

You eat with the kids at the Dining Hall at each meal along with a second staff member. Make sure students are busing their tables and throwing away their trash. Assist in the cleanup.

9 to 9:45am, Breakfast (except on Saturdays and Sundays—breakfast is in Jewett on those days—you monitor in Jewett)

12:45 to 1:30pm, Lunch

6:15 to 7pm, Dinner (except on Sundays when we go to the Picnic; you go to the Picnic)

Note: Your food throughout the camp is free.

 

11. YOU GET TWO BREAKS

The Head Printer Person will takeover Head Life Director Duties one evening each week. This entails dinner duty; attendance check at 7:30pm; residence hall duties 10pm to 1am; breakfast duty; attendance check at 10am; lunch duties. Work the day out with the Head Printer Person and report it to Jim.

 

12. EACH THURSDAY NIGHT—DO A VISUAL INSPECTION OF EACH AND EVERY ROOM TO MAKE SURE IT IS NOT “DIRTY” (MUST BE VACUMED, PICKED UP)

Work with the Res Hall Monitors for that evening to do this. Don’t be picky—just stuff that is going to cause problems like ground in dirt—broken windows, someone smoked in a room, etc.

 

13. EACH THURSDAY NIGHT—DO A VISUAL INSPECTION OF THE VENDING MACHINES IN OLIN, HUNTER, AND JEWETT

If any items are out or low—please email Jim with that information (he can then get them ordered).

 

14. ASSIST WITH CLEANUP OF OLIN AND HUNTER

 

15. TWO WEEK AND THREE WEEK CHECK OUT

You are in charge of two and three week check out. You’ll have two assistants. See the check-out page for the details: 57-check-out-people.htm

FOR THE WEDNESDAY NIGHT MEETING (end of 2 week and end of 3 week sessions)

·        Pass out a sheet where kids sign their names and what day and time they will be checking out. Use that to monitor kids and help make check-out go smoothly without being overloaded.

·        Pass out the Check-Out Information Sheet. EMAIL JIM TO HAVE HIM PRINT THESE.

·        Figure out a way to monitor 2 week students who stay until Friday. Suggestions: Have them meet at 7:30pm for attendance check with the rest of the kids; Do a bed check at regular time.

 

16. ASSIST WITH RESIDENCE HALL AND ACADEMIC BUILDING END OF SECOND AND THIRD WEEK CLEANUP

This entails removing items from emptied rooms, organizing fans, pillows, sheets, towels, fridges in the lounge, other clean up. This will occur at the end of the Second Week and the end of the Third Week.

Each kid also has to show his/her keys.

 

FOR BREAKFASTS AND PICNICS: Check the cups, etc. in the Hunter 305 storage room and Hunter 310, the cove (by the elevator); also, check with the Pre-Camp Assistants to see where they put supplies.

 

17. BREAKFASTS: FRIDAY NIGHT

Check with Jim on Thursday that the below is the correct amount to purchase.

THIS NEEDS TO BE DONE FRIDAY NIGHT—SO IT IS READY FOR KIDS AT 7AM IN THE MORNING SATURDAY.

Go to Albertsons and get the breakfast items including: (THE AMOUNTS BELOW ARE FOR THE FIRST WEEKEND; GET LESS FOR THE SECOND WEEKEND)

·        2 dozen doughnuts

·        2 dozen bagels

·        2 cups of cream cheese

·        2 cereals such as fruit loops and captain crunch

·        2 gallons of milk

·        2 gallons of lemonade

·        2 gallons of orange juice

·        10 yogurt cups

·        12 braeburn or fuji apples

·        12 oranges

·        18 bananas

·        12 cereal bars

·        12 pop tarts

·        12 individual sized string cheeses

·        ALSO—GET 1 TWO LITER BOTTLE OF SODA PER 2 STUDENTS FOR THE WEEKEND’S PICNICS. EMPHASIZE COKE, DIET COKE AND MOUNTAIN DEW BUT GET SOME OTHER TYPES TOO—INCLUDING SOME NON-CAFFIENE AND NON-CAFFIENE DIET DRINKS.

·        ALSO—GET ONE 1 GALLON JUGS OF WATER PER 5 STUDENTS FOR THE WEEKEND’S PICNICS.

 

Take these items to the Jewett First Floor kitchen except the pop and water and set them up for easy access for the students (opening up items that need to be opened and putting all of the refrigerated items in one big spot inside of the fridge and posting signs of where food is).

 

You'll also need to take the paper plates and other such eating items that the camp assistants purchased (ask them where they are) and put them into the Jewett kitchen.

 

Put the pop and water jugs into the fridge in the hunter kitchen (it needs to get cold, so does this today, Friday).

 

Get the Receipts to Jim after you circle the totals on the receipts.

 

NOTE ON SATURDAY AFTERNOON: Check to see what breakfast supplies need to be replenished. to figure out what needs replenishing, look at what remains from the above list you bought and then assure that HALF of the amount noted above is available for the kids (eg there should be 1/2 gallon of lemonade left; 1 gallon of orange juice left; etc. if not--buy more to make up for that). make sure the food is setup right with proper signage again.

 

NOTE ON SATURDAY AND SUNDAY: YOU STILL DO ATTENDANCE, ROOM CHECKS, JEWETT MONITORING, ETC.

 

18. PICNICS—SATURDAY AND SUNDAY

 

·        Before each picnic, you pickup, deliver and setup the tables and chairs plus the garbage cans, soda, game equipment, picnic supplies, etc. TALK WITH JIM ABOUT WHAT GAMES, PICNIC SUPPLIES, ETC. NEED TO GO OVER.

·        During the picnic, you help with food setup as needed.

·        After each picnic, you handle trash, takedown and return the tables, chairs, garbage cans, game equipment, etc.

·        PICNIC 1: SATURDAY, 4 PEOPLE

·        PICNIC 2: SUNDAY, 6 PEOPLE

·        PICNIC 3: SATURDAY, 3 PEOPLE

·        PICNIC 4: SUNDAY, 5 PEOPLE (For this picnic, you help in purchasing and preparing food—burger and hot dog grilling)

·        START AT 4:30PM EXCEPT PICNIC 4—START AT 2PM.

·        FINISH AT 9:30PM

 

19. ON SUNDAYS

·        you'll take kids to services in the morning. ASK JIM ABOUT THIS.

·        you may need to do an airport run or two; ASK JIM ABOUT THIS.

 

Note: YOU STILL DO ATTENDANCE, ROOM CHECKS, JEWETT MONITORING, ETC.

 

20. CLEANUP DUTY

·        Staff who catch students who violate rules assign them to cleanup duty.

·        The Staff member should email you.

·        The Student(s) show up at Jewett Main Lounge at 10:30pm.

·        You have the student help you—clean, solve problems, etc. until bed time.

·        These students should socialize only minimally—they should be working for you.