1. Get the list of all students and their rooms. This
should be available on the staff page.
2. Check out Assignments:
End of 2 week LYMAN: 1 person 9am to 9pm; 1 additional
person 9am to 2pm.
End of 2 week DOUGLAS: 1 person 9am to 9pm; 1 additional
person 9am to 2pm.
End of 3 week LYMAN: 1 person 9am to 9pm; 1 additional
person 9am to 2pm.
Please help with more hours if it
is needed. If you do work extra hours, keep track of it, tell
Jim, and you will be provided additional compensation.
PLEASE DO NOT PUT THE CHECK OUT TABLE IN THE ENTRY RIGHT
WHERE THE DOORS OPEN. PUT IT IN THE LARGER LOUNGE SO YOU DON’T BLOCK TRAFFIC.
3. Post a sign saying to wait for a
If you are
with other camp staff—have the staff inspect the student’s room
4. When a student requests to check-out, Inspect their
room. Make sure:
--it is fairly clean; it need not be spic and span but
should not have junk lying around
--inspect the bed, cabinet, dresser, desk, window, doors.
Any damage?
--mess on floor/anywhere in
the room
--any broken or scraped
desks, bed, cabinet, window shades, etc.
--any items they need to
take out
Make sure student has taken
everything out of their room except the fridge (which we handle, later)
--if the person is rooming
with someone staying an extra week—the side of the room where the person is
leaving should be clean and free of damage
5. FRIDGES, FANS,
PILLOWS-SHEETS
--Inspect the fan/fridge to
make sure they are clean/not broken.
--Check off the student as
having received their fridge/fan. MARK them off.
--Students return pillows
and sheets and blankets to us.
--Students bring the fans,
pillows and sheets downstairs
--PUT RETURNED FANS, FRIDGES, PILLOWS, SHEETS, ETC. INTO THE
KITCHEN/DINING AREA OUT OF SIGHT—DO NOT LEAVE THEM IN THE LOUNGES.
6. Downstairs, CHECK OFF THE STUDENT-ROOM LIST.
--make sure you have the
students’ keys and at that point, the student is officially checked out.
--keep the keys organized
--TAKE NOTE OF WHICH KEYS
HAVE BEEN TURNED IN AND WHICH ONES ARE MISSING—YOU NEED TO EMAIL THIS TO JIM;
it is needed to keep track of missing keys so we can fine kids that did not
turn them in.
--make sure you have the
fridge and fan that was in the room. if a student rented a pillow, they can
keep it or return it; it does not matter.
7.
ASSIST WITH RESIDENCE HALL CLEANUP PER ROB AND JIM’S INSTRUCTIONS
This entails removing items from emptied rooms,
organizing fans, pillows, sheets, towels, fridges in
the lounge, other clean up.
8. CLEANING THE FRIDGES
Here
is what Paul Dennis said in 2007 about cleaning the Fridges (he is in charge of
them):
1. This year, several units were left with
melting ice cream in the freezing compartments which, of course, was dripping
down into the rest of the refrigerator.
Many units had unpackaged "chunks of food" left in them. Several
units looked as if, according to the staffers that had to clean them, they had
had a "soda bomb" go off in them.
(Meaning, pop bottles/cans had been left open in them and spilled all
over the insides or the bottles/cans had been shaken-up and then placed inside
the refrigerator to spray. Most of the
units on the list that were described as "dirty" (not" dirty!")
were ones that had not been defrosted and dried. The defrosting process needs to be started
the day before they are to be returned since it takes several hours for the ice
to melt after the refrigerator is unplugged and the door is left open. After the melting process
is when the cleaning and drying needs to occur.
2. What to look for when you check to see if
they are clean? In order to avoid
cleaning charges starting next year, your staff needs to be sure that the
renters have defrosted the units with freezer units early enough that the ice
in them has melted. That
melted ice needs to be completely wiped up so that the unit is dry. Lastly, each unit needs to be wiped out with
a mild detergent solution ("409" or some product similar) making sure
to clean under the plastic door gaskets (especially at the bottom of the
door). This is the same process that I
demand of all students who rent during the academic year before they can
receive the refund of their cleaning deposit.
3. As the note I included with the file copy of
the JV for rental charges mentioned, if the Conference and Events Summer
Staffers have to spend ANY time cleaning the refrigerators before they can be
stored, we will need to apply the $25.00 cleaning charge per refrigerator.
WHAT
TO DO IF A STUDENT FAILS CHECK-OUT?
Room/Fridge
cleanup: Have them clean until satisfactory. No wet fridges.
Missing
Fan? The cost is $25.
Missing
Fridge? The cost is whatever Summer Conferences charge. I would guess $100ish.
Missing
Key? $25 per key
Missing
Pillow? Irrelevant. The pillow is owned by the student although they can return
the pillow to us.
Missing
Hangers? Irritating but no fee.