Reserving Course Materials

The purpose of placing materials on reserve is to make common readings readily available to students in a short amount of time. Reserves also allow a faculty member to provide students with controlled access to items not in the Library's own collection, such as personal copies. Faculty members may place items on either print reserve or electronic reserve (e-reserves).

How to place an item on reserve

Please complete a Reserve Request Form (PDF), listing all items you will be placing on reserve. You can choose to place items on reserve for the following loan periods:

  • 3 hours, library use only
  • 3 hours, overnight (students may check out items after 9:00 pm and return them by 9:00 am the following day)
  • 1 day
  • 3 days

To guarantee that your materials are available for the beginning of the semester, submit them no later than two weeks before the first day of classes. Once the semester has begun, allow at least four days for processing.

Materials to be placed on e-reserve that are already in electronic format may be emailed to Jen Pope. Materials to be scanned, or put on reserve in their original format, should be accompanied by a Reserve Request Form, brought to the circulation desk and given to the Circulation Supervisor on duty.

What can be put on reserve?

  • Library books, videos, CDs, and DVDs
    Please gather together the library materials you would like on reserve for your courses. Reference books and periodicals do no circulate outside the library and are not normally placed on reserve.
  • Books not owned by the library
    The Library will attempt to purchase books needed for reserve use. You may request them by contacting the Acquisitions Department. Please be sure to indicate that the item is for reserve, and provide the course number.
  • Personal books, videos, CDs, and DVDs
    Personal copies may be placed on reserve if the Library does not own the item. Please mark these with your name. Note: Personal copies must be marked and barcoded for use with our circulation system. The Library cannot assume liability for materials that are worn, torn, mutilated, or stolen.
  • Photocopies
    Faculty are responsible for providing clean, single-sided, unstapled photocopies. Photocopies must be accompanied by a Reserve Request Form and a full bibliographic citation. The Library subscribes to a number of databases that allow durable links to journal and newspaper articles. The Library will link to materials through library databases when possible.
  • Required vs. Recommended Reading
    Space is limited on reserve shelves, so only those materials that are required reading, viewing, or listening for coursework are put on reserve. Items which are recommended but not required should not be placed on reserve.
  • Summit and ILL materials will not be placed on reserve–no exceptions!
  • Textbooks
    Textbooks will be placed on reserve only when the Bookstore has insufficient copies to meet demand and additional copies are on order.
  • Items may not remain on reserve indefinitely. All items are removed from reserve at the end of each term.

View a Reserve List

You can search for your reserve lists in the Penrose catalog by your last name or by course name or number. As soon as items are placed on reserve, they will appear in the catalog.

Reserves and Copyright

Note that putting copies of articles or chapters on reserve may violate U.S. copyright laws. In some cases, faculty members should request permission from the publisher, who is usually the copyright holder. Addresses of the publisher are usually listed in the front of the copyrighted material. If you need help determining copyright owner or publisher address, please ask for help at the Reference Desk.

Permission should usually be requested in the following situations:

  • The copyrighted material placed on Reserve is being used for more than one semester.
  • If you wish to put more than a brief amount of copyrighted material on reserve.

Questions? Please contact Jen Pope.

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