Upon arrival at Whitman College, you should have received an picture ID Card. This is your ID Card for your stay at Whitman and it serves several functions.
Obtaining a Card
If you have not obtained your card since starting at Whitman then you will need to do the following:
- Go to the Human Resources office to obtain your Campus ID number.
- Contact the Security office to get a card made. Their office is at Memorial Building 117 and they are able to make ID cards Tuesday through Friday from 4pm to 6pm.
- Once the card has been made contact Technology Services to make sure your card get has been added to the system.
Your ID card will allow you after-hours access to various places on campus that are equipped with doorswipes. The hours will vary from building to building.
The buildings and rooms you have access to by default are:
- Baker Ferguson Fitness Center (during posted hours)
- Sherwood Center (during posted hours)
- Bratton Tennis Center
- Hunter Conservatory
- Maxey Hall (7AM - 1AM during the school year except holidays)
- Music Building
- Olin Hall (7AM - 1AM during the school year except holidays)
- Penrose Library (during posted hours)
- Prentiss Hall Spirituality Room (7AM -8PM during the school year except for holidays)
Other buildings and rooms will require permission from the building's office before you can access them. More info on how doorswipes work can be found by clicking here.
Library Resource Usage
The barcode on the back of your card will have access to library resources (borrowing books, etc.). The library uses to identify you in their system. Click here for the Library's informational page on this.
Bon Appetit Usage
Your ID card will allow you to use the facilities on campus that Bon Appetit manages.
- What you can use:
- You may have a Meal Plan on your card depending on your arrangements with the college's Business Office and Bon Appetit.
- for more information. You can charge items from the Student Snack Bar.
- You can also add "Flex Dollars" to your card for use in the various food venues operated by Bon Appetit. Click here for more information. If there are problems with your Meal Plans or Flex Dollars Click Here
Your ID card will allow you to charge things to your account at the college's Business Office. If there is a problem charging that is not related to a bad card you need to contact the Business Office
The places you can charge at are:
- Health Center
- Outing Program Office
- Penrose Library
- Post Office
- Whitman College Bookstore
If Your Card Doesn't Work
If your card does not work, here are some tips to help find what is wrong:
- Is it not working on a Doorswipe?
- Is the Doorswipe accepting swipes? (See Doorswipe Swiping in Doorswipe Operations) If not then the building's office has decided that the cardswipe shouldn't be working at this time for some or all of the cards. You will need to talk to them if you feel you have a valid reason for using the doorswipe when you are trying to use it.
- If it should be accepting your swipe can other people (that it should be accepting) successfully swipe into this door? If not then it may be a general doorswipe problem. Contact Technology Services so that we can get it fixed.
- Do you have the privilege for this door? If not then you may will need to contact the building's office to get their authorization.
- Does your card work in other doorswipes or Mini, Midi, or Maxiwedges? If not then there is probably a problem with your card. Bring it to Technology Services to get it examined and recoded.
- Is it not working on a Mini, Midi, or Maxi Wedge?
- Is the wedge accepting swipes? If not then the office using the wedge has decided that the wedge shouldn't be working at this time for some or all of the cards. You will need to talk to them if you feel you have a valid reason for using the wedge when you are trying to use it.
- If it should be accepting your swipe can other people (that it should be accepting) successfully swipe through this wedge? If not then it may be a general problem with the wedge. Have the Manager or Cashier contact Technology Services so that we can get it fixed.
- Do you have the privilege for this wedge? If not then you may need to contact the wedge's office to see if you can get their authorization to use it. Some wedges are not usable with some people's cards.
- Does your card work in other Doorswipes or Mini, Midi, or Maxiwedges? If not then there is probably a problem with your card. Bring it to Technology Services to get it examined and recoded.
- If your card is damaged then you need to follow the instructions for getting it replaced in the Lost Cards section. There may or may not be a charge for this depending on the damage.
If Your Card Is Lost Or Stolen
ID Cards are an important asset here on campus. It is very important that you keep track of yours because it is like a building key and also a debit card that could allow anyone that finds it to misuse your meals, flex dollars, or even charge to your student account. If you happen to lose your card or if it gets stolen it is very important that you do the following:
- Notify the Campus Security Office (campus at extension 5777 or 527-5777 if off-campus) to make sure your card gets suspended so that no one else can use it. If you have a meal plan on your card see the Bon Appetit Lost Card Policy for information on getting a temporary card.
- If you are unable to find or recover your card then contact the Security office again to get a new card made. Their office is at Memorial Building 117, please call for an appointment. A replacement card costs $15.00.
- Once the new card is issued or if you find your old card (so that you don't need a new one) come into the Technology Services office to make sure your card gets reinstated properly.
When You Leave Whitman
When you leave Whitman or you no longer need your card it would be appreciated it you would return it to Technology Services. This will help us make sure no one else tries to use your identity and it will help us in keeping our system up to date.