General Information

This page contains General Information about services of the Registrar's Office.  If you need more information that what is provided here, please refer to the College Catalog or contact our office.


Advanced Placement credit

Credit and course equivalency may be awarded for certain scores achieved on specified College Board Advanced Placement exams. Please refer to online catalog to find scores required for individual exams to receive Whitman credit. There is a limit of 30 total credits that may be awarded for combined AP and IB exam results. Please also note that you cannot receive credit for a Whitman class for which you have previously received AP course equivalency and credit. For example: If you score a 4 or 5 on the Calculus BC exam, you will receive six math credits which are equivalent to MATH-125 and MATH-126. Therefore, you cannot take either MATH-125 or 126 for credit.

If you believe you are eligible for AP credit, call 1-888-225-5427 to request that an official report of your scores be sent directly from the College Board to Whitman as soon as possible.  If you do not do this prior to starting classes at Whitman, you must do so soon afterward.  The college code, 4951, is required to order the report.


Applied music and activity credit restrictions

A maximum of sixteen credits in activity courses will be allowed toward the minimum of 124 credits required for graduation.

A maximum of eight credits will be allowed in the following category:

  1. Sports Studies, Recreation and Athletics activity courses (see Activity Courses listing under "Sports Studies, Recreation and Athletics" in the Courses and Programs section of the Catalog)

A maximum of twelve credits will be allowed in any one of the following categories:

  1. Dance (all courses)
  2. Music (Music 211, 212, 231, 232, 241, 242, 251, 252, 261, 262, 281, 282)
  3. Rhetoric and Film Studies (Rhetoric 221, 222)
  4. Theatre (Theatre 231, 232)

Not more than sixteen credits toward the minimum of 124 are allowed in any one, or combination of, the following courses in applied music: Music 163, 164, 263, 264, 363, 364, 463, 464, Applied Music (except that music majors who elect the performance emphasis are required to have ten credits in applied music).


Change of adviser

For those students who have already declared their major, the Declaration of Major Study form must be used to make the change. You'll want to check the box marked "Change of Adviser", obtain the necessary signatures and then drop the form off in the office.  For those students who have not yet declared their major, they must go to the Academic Resource Center (Memorial Bldg 205) to have their request approved.


Declarations of major

A major can be declared at any time but must be declared prior to registration for the student's fifth semester.  The selection of a major should be made in consultation with your pre-major adviser and the adviser(s) of the proposed major study.  The necessary form can be found online or picked up outside our office.  The signature of you major adviser(s) is required.


Deferred grades

Grades may be deferred through a request by the instructor to the Board of Review and are for reasons that are beyond the control of the student. The deadline is as specified in the request and the grade of X must be converted into a definite and final grade.


Incomplete grades

A grade of Incomplete (I) may be petitioned for through the Dean of Student's Office (Memorial Bldg 302) by a student prior to the end of the semester, but for health or emergency reasons only.  The student must have completed at least half of the required work of a course with a passing grade for an Incomplete to be considered.  The remaining course requirements must be completed by a specified deadline or the grade of I will be converted to the grade submitted by the faculty member based on the work completed in the course at the time grades are due.


Individually Planned Majors

In addition to the combined major, an Individually Planned Major (IPM) study program may be developed by students with unique interests and intentions.  This permits the development of a concentrated study in some area which crosses two or more disciplines, or which currently does not offer a standard major, thus permitting an area of concentration not available in other major study programs.  Use the link above to access the guidelines and application for constructing an IPM.


International Baccalaureate (IB) credit

Credit and course equivalency may be awarded for certain scores achieved on specified International Baccalaureate exams. Please refer to the online catalog to find scores required for select individual exams, of which the minimum score for most is a 5, though some require higher. All require Higher Level (HL) results. There is a limit of 30 total credits that may be awarded for combined AP and IB results. Please note that you cannot receive credit for a Whitman class for which you have previously received IB course equivalency and credit.  For example: If you score a minimum 5, HL, for Physics, you will receive eight physics credits which are equivalent to Whitman's PHYS-155 and PHYS-156.  Therefore, you cannot take either PHYS-155 or 156 (or PHYS-165 or PHYS-166) or credit.

If you believe you are eligible for IB credit, you must request that an official report of your examinations sent directly from the International Baccalaureate Programme to Whitman as soon as possible. If you do not do this prior to starting classes at Whitman, you must do so soon afterward.  The IB transcript request site is http://www.ibo.org/iba/transcripts/.  You will need to provide the following information:

  1. Candidate name
  2. Candidate number
  3. Exam session date
  4. High School where written
  5. College where transcript is to be sent

Also, you may be able to contact someone at IB via http://www.ibo.org/offices/.


P-D-F grade options

Students who register for a class on a P-D-F basis will be assigned a grade of P if they earn a grade of C- or above.  If a D or F grade is earned, those grades will be recorded as for any graded course and will be used in the computation of the GPA.  Things to keep in mind are courses used to satisfy Distribution Requirements or the General Studies courses cannot be taken P-D-F as well as many courses for the major.  The PDF registration period is usually during week 10 of the semester. The form may be obtained online or from the Registrar's Office during that time only and must be submitted by the deadline.


Repeat of courses

Courses in which a student has earned credit (with a minimum grade of D-) may not be repeated for credit unless the course is approved for multiple enrollments because of changing subject matter.  If a student receives a grade of F or elects to re-enroll in a course to improve his or her knowledge of the subject matter, the course for the second registration is marked as a repeat and neither the grade nor the credit is included in the calculation of the semester or cumulative grade averages.


Transfer credits taken during high school

A Transfer Credit Eligibility Form must be submitted by the student to the Registrar's Office indicating that Whitman transfer requirements have been met before the credits can be added to the student's record.


Transfer credit while enrolled at Whitman

A Request for Approval of Transfer Credit (RATC) form must be completed and turned into the Registrar's Office before the credits can be added to the student's record. It is to the students' benefit that they do this before courses are taken so that they will know the credits will indeed be transferable. There is no guarantee of transfer if a RATC is submitted after courses have been taken.  Upon completion of the course, an official transcript must then be ordered by the student from that institution's registrar and have it sent directly to the Registrar's Office.  For detailed information on the transfer credit policy, see the Transfer Credit Information page.


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