Budgeting Guidelines

Advertising and Printing Costs
Event Calendar
Publication Design and Printing
Whitman Magazine
Food
Instructional Media Services
Lodging
Transportation

This is intended to be used as a guide to help with estimating budgets for Visiting Educators – costs quoted are subject to change.

Advertising Costs

Contacts:
Gina Ohnstad, Media Relations Strategist, Communications, x5739, ohnstagz@whitman.edu

  NPR series of 10 ads (run over the course of 1 week)
$125
NPR series of 20 ads (run over the course of 2 weeks) $250
  Pioneer Ad - see http://whitmanpioneer.com/advertising/
  Press release (needs at least 2 weeks advance notice) FREE
  Union Bulletin  standard ad (2x5, black and white) $150-$170

Please provide the title of the presentation, a picture and bio of the speaker and a short description of the event or lecture (100-150 words) and any other relevant materials when requesting advertising or promotional assistance. Go here for recommendations on which advertising options are most appropriate for your event.

Event Calendars

Contacts:
Debi Evans, Scheduling Coordinator, Conferences and Events, x5366, evansdj@whitman.edu

Whitman College Calendar Events listing FREE
Walla Walla Tourism event listing FREE
Union Bulletin event listing (standard) FREE

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Publication Design and Printing

Publication design (poster and flyers) contacts:
Chris Bishop, Publications Design Manager, x5769, bishopc@whitman.edu
David Schulz, Senior Designer, x4966, schulzdj@whitman.edu

Would this make a good Whitman Magazine story or website news?

Daniel Le Ray, Associate Editor of College Communications, x4917, eraydf@whitman.edu
Edward Weinman, Managing Editor, Whitman Magazine and College Communications, x5156, weinmaem@whitman.edu

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Food

Bon Appétit Contact:
Teresa Maddess, Catering Director x5127 or maddesta@whitman.edu
For information about Bon Appetit catering for meals or receptions, see www.whitman.caterax.com
Please note that Bon Appetit must be used for all on-campus catering.

Local Dining - Dinner costs should not be more than $50 per person (excluding the tax/tip).

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Instructional Media Services

Contact:
Sherrie Kamara x5257 or ims@whitman.edu
Please be aware that the rates are different for non or off campus events.

  Event Support is $20 an hour with a one hour minimum.
Even live-streaming is available.  7 days notice, $50. fee plus hourly rate for recording.  Must have written permission from speaker to record.

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Lodging

Please be aware that hotel rates and availability are subject to change. 
Rates are generally higher April through October and some weekends are substantially higher due to local tourism events.

  Bed & Breakfast (within walking distance of campus) $160 (or more) per night
  Best Western Walla Walla Suites $110 + tax
  Marcus Whitman Hotel & Conference Center $107 + tax (more on high demand nights)

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Transportation

 

Airfare: Please obtain a quote from our local travel agent Teri Owens at teri@travelleaders247.com. Be sure to include the service fee charged for booking through Teri in your estimate. You may also use an on-line travel site such as Travelocity or Expedia

  Beginning Jan. 1, 2014, Mileage Reimbursement rate is 56 cents a mile. A good source to determine mileage distance is Mapquest.