ASID (Aid to Scholarship and Instructional Development) Guidelines

Travel Reimbursement Form

Professional Development Accounts (PDA)

GUIDELINES:

Each tenured and tenure-track, Forensics-track, and full-time continuing member of the instructional faculty, not supported by start-up funds, contract travel, or income from an endowed chair will be provided with an account of $2,000 each fiscal year (July 1 to June 30) to support their teaching and research. These funds will support legitimate professional expenses (faculty travel for research/creative activity; professional meetings; journal subscriptions; memberships in professional societies; and research materials such as books, software, supplies). The funds are not to be used to support items or activities otherwise supported by departmental or program budgets such as student research, computer purchases, or teaching materials.

Equipment purchased with ASID/PDA funds will become property of the College.  Allowable expenses include an average maximum food allowance of $75 per day, airfare for coach rate only, mileage reimbursed at current IRS rate, and up to $50 per day for child care expenses.

Professional Development Account Funds not used during the current fiscal year may roll over to the next fiscal year if 1) no ASID funds (see below) have been received, and 2) the faculty member can document how the funds will be used to augment the next year's PDA funding. For example, a faculty member may request to roll over his or her remaining PDA funds from one year to the next year in order to fund travel that will cost more than $2000.

Requests to roll over PDA funds, must be submitted to the Office of the Provost and Dean of the Faculty, c/o Qi (Chee) Jia, no later than April 15.

Professional Development Accounts are administered through the Provost and Dean of the Faculty Office and the contact point for reimbursement will be Ruth Ladderud.  The Travel Reimbursement Form should be used to detail expenditures and to request reimbursements, all of which must be reported in US currency. In order to accurately determine availability of funding, receipts should be submitted within 30 days of the completion of any travel. 

Aid to Faculty Scholarship and Instructional Development (ASID)

All tenured and tenure-track, Forensics-track, and full-time continuing member of the instructional faculty, not supported by income from an endowed chair are eligible to apply for ASID funding. Visiting faculty typically receive contract travel funds and are not eligible to apply for ASID funding. Guidelines for faculty in adjunct teaching positions and on the coaching staff can be found below.

Each year, additional funding may be awarded to faculty proposals seeking support for scholarship and instructional development needs that exceed the use of their Professional Development Account. Typically, grants from this fund will not exceed $3,500 for domestic research activities and $4,000 for international activities per year.

The ASID Committee expects that faculty will use (or have designated the use) of their PDA funds before requesting additional funds from ASID. If additional funds are requested from ASID, the committee expects that no more than $500 of the PDA funds will have been designated for non-travel expenditures.

The following activities are eligible for ASID support: 

  • Short-term independent research, including such items as travel, food/lodging, photocopying, secretarial expenses, and expendable supplies and minor equipment. Limited wages for student assistance in support of such research will also be considered. Travel support may be requested. Food and lodging may not exceed $1,500.  The fund will NOT support the following: books and software except in unusual, justifiable circumstances; major equipment; supplies not specific to the proposed work (e.g., paper).
  • Formal study, other than study leading to a professional degree, in connection with a scholarly project.
  • The typing of manuscripts, preparation of figures, and other costs associated with the preparation and publication of scholarly materials. These funds must be requested; they will not be provided automatically (see additional information below).
  • Instructional development. Funds in this category are to be allocated in support of activities that are in direct support of the faculty member's present or potential instructional responsibilities. In making its decision, the Committee will take into account the merit of the project, the relation of the project to the ordinarily expected development and updating of courses, the availability of funds from other sources, the use to which the applicant has put past grants, and the amount requested compared with the total amount of funds available. Thus, applicants should include sufficient justification and information for the Committee to make a reasonable decision.

Application Deadlines:                                        

The following deadlines allow the use of designated accounts to coordinate with the College's fiscal year.        

April 15 - projects to be completed between July 1 and October 31.

September 15 - projects to be completed between November 1 and March 31.

February 15 - projects to be completed after April 1 but prior to July 1.

ASID Application (word)

ASID Application (pdf)

Proposals should follow this format: 

  1. A brief description of the work and its significance; plus any potential benefit to you and/or students involved. Where the work is to be conducted, plus justification for this location, and the duration of the project.
  2. Expenses expected (itemized with exact costs including taxes, etc., where feasible; otherwise give best estimates).
  3. Other support for this work and planned use of existing Professional Development Account funds.
  4. Results of previous work supported by ASID (if any). 

The ASID Committee will consider these criteria and the amount of funds requested compared with the total amount of funds available. The Committee may award expenses for named items only, or may award open grants to be used at the discretion of the grantee.

Adjunct Assistant Professors and Instructors

Individuals in adjunct teaching positions and on the coaching staff do not receive a Professional Development Account (PDA), but they are eligible to submit an application for ASID funding to support:

  1. Conference attendance.
  2. Short-term independent research, including such items as travel, food/lodging, photocopying, secretarial expenses, and expendable supplies and minor equipment.
  3. Formal study, other than study leading to a professional degree, in connection with a scholarly project. 

Please submit an application to the Office of the Provost and Dean of the faculty, c/o Qi (Chee) Jia. The maximum typically supported will be $1,000. The Associate Dean of the Faculty will review the application.


Beginning January 1, 2014, mileage reimbursement is set at the IRS rate of .56 a mile. Please note, as this rate increases using a rental car becomes more cost effective than using a personal vehicle in many situations.