Rights and Responsibilities
This section of the handbook is designed to acquaint students with Whitman’s policies, regulations, and procedures. It is by no means complete in that it does not include all procedures which are designed by and for special interest groups on the campus. Most of
these regulations and procedures may be found in other publications such as the Faculty Code, the Panhellenic Constitution, the Interfraternity Council Constitution, the constitutions of the various living groups, and other materials which are posted or distributed by student and administrative offices as the need arises. All interested persons
should make every effort to acquaint themselves with those documents which affect their campus lives and activities.
The information which is included in this handbook is a compilation of regulations that emanate from several sources of authority on the campus. All procedures and regulations are subject to change or revision from time to time. This handbook reflects the policies which were in force at the time that the book was produced. Students are responsible for knowing and following all regulations and procedures contained in this publication as well as changes which occur and are published during the year.
PART 1. PURPOSE
The primary mission of the college is academic and the common goal which unites the members of the Whitman community is the pursuit of knowledge.
The procedures and regulations of the college exist in order to help provide an atmosphere which supports and fosters this mission. The college assumes that students will conduct themselves responsibly and in ways which reflect consideration and respect for the rights of others. Honesty and integrity in both academic and personal matters are expected of all members of the Whitman community.
Statement of Rights
Every student has a right to conditions which are conducive to learning and which are therefore favorable to the pursuit of higher education. These rights include the right to academic freedom including freedom of speech, freedom of expression, and freedom of association; the right to study; the right to a safe and healthy environment; the right to redress for grievances; reasonable and fair processes in cases of student discipline; and the right to privacy. Students have the right to inspect and review their educational records
according to certain prescribed procedures. Except in special cases prescribed by law, the college will not permit access to or release of educational records containing personally identifiable information, without the student’s written consent. A complete “Family Educational Rights and Privacy Act of 1974” (FERPA or Buckley Amendment) is available in the Dean of Students Office.
The college publishes a printed directory, as well as an online directory, with students’ names, addresses, e-mail addresses, phone numbers, and photos. A student has the right to withhold his or her name from these directories and can do so by notifying the Dean of Students.
Statement of Nondiscrimination
Whitman College has a strong commitment to the principle of nondiscrimination. In its admission and employment practices, administration of educational policies, scholarship and loan programs, and athletic and other school administered programs, Whitman College does not discriminate on the basis of race, color, sex, gender, religion, age, marital status, national origin, disability, veteran’s status, sexual orientation, gender identity, or any other basis prohibited by applicable federal, state, or local laws.
Statement of Responsibility
Each member of the Whitman community is responsible for respecting these rights, and all members of the community share the responsibility for maintaining a campus atmosphere which is conducive to teaching, studying, and learning. Students shall be held individually responsible for conduct which adversely and
seriously affects the student’s suitability as a member of the academic community. Social regulations, of whatever origin, should ensure adequate consideration for the rights of individual students to privacy and the preservation of their individual dignity and comfort and should promote an atmosphere consistent with and in furtherance of the basic educational purpose of the college.
Scope of the College’s Discipline Process
Application of the college’s disciplinary process extends to conduct that occurs on Whitman College premises or at any college-sponsored activities, and to conduct that occurs off campus if the off campus conduct adversely and seriously affects the student’s suitability as a member of the Whitman College community. All students have the responsibility to obey federal, state, and local laws. When an incident occurs off campus, it is the responsibility of the Dean of Students, after consultation with the appropriate college members, to determine whether the student will be subject to the discipline process discussed in Part 5 of the current Student Handbook. When a student is charged with a violation of federal, state, or local law, and college disciplinary action is also taken, campus proceedings may be carried out prior to, simultaneously with, or following civil or criminal proceedings. Although many people regard the college as a “sanctuary” because it is a private institution, police officers and other representatives of law enforcement agencies may come onto the Whitman campus in pursuance of their duties. The college does not protect students from the customary enforcement of the law nor does it prohibit law enforcement officers from conducting investigations and making arrests on campus. When possible, the college will rely on its internal resources to maintain order on campus and deal with campus problems.
PART 2. POLICIES AND REGULATIONS
Academic Dishonesty and Plagiarism
Academic Dishonesty defined:
Falsification, misrepresentation of another’s work as one’s own (such as cheating on examinations, reports, or quizzes), plagiarism from the work of others, or the presentation of substantially similar work for different courses (unless authorized to do so), is academic dishonesty and is a serious offense. Knowingly helping other students cheat or plagiarize will also be considered academic dishonesty.
Plagiarism occurs when you, intentionally or unintentionally, use someone else’s words, ideas, or data without proper acknowledgment. To avoid plagiarism, whenever you use exact wording of another author in your written text, you must enclose the words in quotation marks, whether it be a paragraph, a sentence, or merely a well-turned phrase. You must then acknowledge the source in a precise and complete citation. It is not enough to cite the source without indicating by quotation marks that the words are someone else’s. It is also not enough to change one or two words in a sentence; that does not make it your own sentence. Another common error is to use another person’s ideas or data without indicating the source. Even if you paraphrase the ideas, you must give credit in a citation to their originators. Furthermore, paraphrasing does not consist of merely changing a word here and there; you must actually restate the ideas in a different form. In oral presentations, the original source also should be given proper credit in the form of internal source references and in bibliographic entries. While all of the above applies primarily to plagiarism from texts, scholarly articles, review, handbooks, encyclopedias, etc., it also applies to the use, either wholly or in part, of another student’s paper. The use of another student’s ideas or words on an examination or
report obviously constitutes plagiarism and is taken seriously by the faculty. It is a form of cheating; indeed, it is a form of theft. It indicates dishonesty and a lack of personal integrity, which may affect your reputation in the eyes of your professors as well as your grade.
- When a faculty member judges that academic dishonesty has occurred, the faculty member must immediately notify the Dean of Students to learn whether this is a first or subsequent offense.
- Within 72 hours of learning that an instance of academic dishonesty is a first offense by the student, the faculty member shall notify the student of the determination that academic dishonesty has taken place. At this time the faculty member shall also either schedule a meeting with the student, which must take place promptly and in which the faculty member shall explain the nature of the academic dishonesty and the penalty to be assessed; or the faculty member shall inform the student of the need for the student to meet promptly with the Council on Student Affairs. If the faculty member chooses the latter option, this faculty member must also at the same time inform the Chair of the Council on Student Affairs of this decision so that the Chair can convene the Council to determine the validity of the charge and the penalty to be assessed.
- The requirement that the student meet with either the faculty member or the Council on Student Affairs promptly upon being notified of the determination that academic dishonesty has taken place may be waived in cases where there are extenuating circumstances, such as a holiday break. Any party wishing to obtain this waiver must submit a written request for such a waiver to the Chair of the Council on Student Affairs, and send a copy of this written request to the other party or parties, within two days of the student’s notification that a determination of academic dishonesty has taken place. The Chair shall decide whether or not to grant this request within one day of receiving it, and shall communicate her or his decision immediately to the parties involved along with the revised timetable for the meeting to take place.
- In all cases of the second offense by a student, the case will come before the Council on Student Affairs, which shall determine the validity of the charge and the penalty to be assessed./responsibilities
- Withdrawing from a class does not preclude academic dishonesty proceedings from going forward. At the time of the student’s notification that a faculty member has concluded that academic dishonesty has taken place in a course for which the student is currently registered, the student also shall receive notification that withdrawal from that course cannot be final unless and until the student is shown not to have committed academic dishonesty. A student who is shown to have committed academic dishonesty but whose penalty is less severe than an “F” grade in the course may still withdraw from the course.
- The student shall have the right to challenge an initial decision rendered by the faculty member regarding the charge of academic dishonesty, for a first offense, by appealing to the Council on Student Affairs. The Council shall then provide a determination of the validity of the charge and the penalty to be assessed, which shall be the final determination unless it is, in turn, appealed.
- For any meetings of the Council on Student Affairs regarding a case of academic dishonesty, the Chair shall ensure that the proceedings are recorded for the use of the Academic Council in case of an appeal.
Both the faculty member and the student shall have the right to challenge any decision rendered by the Council on Student Affairs, in either first or second offenses, by appealing to the Academic Council.
- To appeal a decision, the appellant must submit a written statement of the intention to appeal and the reasons for this action to the Chair of the Faculty within seven days of the decision by the Council on Student Affairs.
- The Chair of the Faculty shall then promptly forward copies of this statement to the members of the Academic Council and the other party in the dispute. At this time, the Chair of the Faculty shall also invite the other party to submit a written statement regarding the case to the Academic Council, specifying an appropriate deadline for the receipt of this statement. rights/responsibilities
- The Academic Council shall then meet promptly after the passage of this deadline to provide a final determination of the validity of the charge and the penalty to be assessed.
- The Academic Council shall not hold a new hearing, but shall review the parties’ written statements and the recordings of all meetings of the Council on Student Affairs regarding the case at hand.
Penalties for academic dishonesty are as follows:
- For a first offense, in a case where academic dishonesty has been committed by a student concerning his or her own coursework, the penalty shall range from a minimum of a grade of F on the assignment to a maximum of a grade of F in the course.
- For a first offense, in a case where academic dishonesty not concerning the student’s own coursework has been committed by the student, the Council on Student Affairs shall determine the penalty.
- A second offense of any sort of academic dishonesty may result in expulsion from the college.
- A student who is found to have committed academic dishonesty in a course from which he or she has withdrawn, shall have this provisional withdrawal cancelled, and shall be penalized in accordance with the above guidelines.
A report on each case of demonstrable academic dishonesty will be kept in the Dean of Student’s file while the student is in attendance at Whitman College. Upon graduation or departure from Whitman College, the report will be destroyed, except for those cases in which academic dishonesty constitutes part of the case for dismissal of a particular student. The purpose of reporting cases of demonstrable academic dishonesty is to provide a temporary record in order to discourage repeat offenses, and to facilitate identification of repeat offenders. All meetings and deliberations pursuant to the judicial procedures, and appeals in this policy shall be otherwise kept strictly confidential. Any recordings of meetings shall be destroyed after the appeal deadline has passed.
No student, faculty, or staff member of Whitman College who has been diagnosed as having AIDS, or who has tested positive for the HIV antibody, will be denied any right normally enjoyed by members of the college community. The college will make all of its counseling and health services available to a student diagnosed with AIDS or HIV, and will encourage such a student to receive ongoing medical attention. Exceptions to this policy may be made by the Director of the Health Center or the Director of the Counseling Center, with the consent of the Dean of Students – on a case-by-case basis and in full consultation with the patient – for example, where an AIDS patient endangers other people through sexual contact, or where an AIDS patient is exposed to unusual health hazards. All college offices and personnel who have information that might lead to the identity of an AIDS patient are required to maintain the confidentiality of that patient. No specific or detailed information concerning complaints or diagnosis will be provided to anyone without the expressed written permission of the patient in each case.
Alcohol use continues to be an issue of concern on college campuses all across the country. Its abuse by Whitman’s students is strongly discouraged because such behavior is absolutely counterproductive to the goals and mission of the college. Whether or not students choose to drink alcoholic beverages is their personal decision; however, individuals are held personally accountable for their actions at all times. The primary objectives of the college’s policy and procedures regarding alcoholic beverages are (a) to promote responsible behavior and attitudes among all members of the college community, (b) to educate students concerning the use and effects of alcoholic beverages in order to promote responsible decision-making, and (c) to help individual students experiencing difficulties associated with the use of alcohol.
Regulations Concerning Alcohol
- There shall be no drinking of alcoholic beverages and no open containers of alcoholic beverages in public places on the college campus or public areas in campus buildings. Exceptions may be made on an event-by-event basis under the following conditions:
- The use of alcoholic beverages will be in full compliance with Washington State law.
- The event is sponsored by a college-affiliated organization or an organization that has reserved the facility according to college procedures.
- A college faculty or staff member assumes responsibility for the event and agrees to be present for its duration.
- The department, division, office, or administrator responsible for the facility being requested agrees to the terms of the use of alcoholic beverages and the facility.
- No ASWC fees or residence hall fees may be used for the purchase of alcoholic beverages.
- Students and student groups must avoid the direct or indirect sale of alcoholic beverages.
- Students will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of other persons, or the violation of any other campus regulations which may occur while they are under the influence of alcohol. Excessive consumption and/or purchasing large quantities of alcoholic beverages are considered a violation of the alcohol policy.
- Students should be familiar with the Washington State law that governs the use and purchase of alcohol (see below).
Washington State Law
Students should know that the alcoholic beverage laws of the State of Washington and the City of Walla Walla specify the following:
It is unlawful for people under the age of 21 years to acquire or have in their possession or consume any liquor except that given to them by their parents or guardian or administered by their physician or dentist for medicinal purposes. It is a violation of the State Liquor Act punishable by a maximum fine of $5,000 or imprisonment, or both, for any person under the age of 21 years to purchase alcoholic liquors or to enter or remain on the premises of any establishment licensed to sell liquors at retail. The sale of alcoholic liquor to minors is a felony and the giving or supplying of alcoholic liquor to people under the age of 21, either for their own use or for the use of any other person for consumption on the premises or anywhere else, is a gross misdemeanor. The misrepresentation of age and the use of false or forged documents to obtain alcoholic beverages are gross misdemeanors punishable by a maximum fine of $5,000.
Buildings and Grounds Usage
- General use of Campus Areas and Facilities
- Members of the college community may reserve and use areas and facilities of the campus in accordance with established procedures.
- Those who are not members of the college community may use college facilities when invited by a member or an organization of the college. Request for use and rental of campus facilities may be made according to established procedure.
- Use of buildings and grounds must not disturb regular college functions or approved activities, nor interfere with movement to and from activities or facilities.
- All fire regulations and room capacities must be observed.
- Volume of amplification used in outdoor areas should be adjusted to reach only the audience present and should not interfere with other activities or the educational program of the college.
- Sleeping or camping on campus grounds in sleeping bags, tents, lean-tos, and similar structures is forbidden without prior approval from the Dean of Students.
- Bicycles may be parked only in areas specifically designed for bike parking (i.e. designated bike racks). Bicycles may not be attached to stair or ramp railings, garbage containers, light poles, or other fixtures not intended for bicycle parking.
- Accessibility for Disabled Persons
Anyone who has a temporary or permanent condition which makes it difficult to walk up stairs may check out a key to building elevators from the building secretary. Students who have questions about this policy should consult the Academic Resource Center (X 5213).
- Scheduling and Reservation of Space
- On-campus groups may contract the Registrar to schedule academic buildings before 5 p.m. Mon-Fri. On-campus groups should contact Scheduling and Events (x5251) for all other reservations.
- Off-campus groups may arrange to use college facilities through Scheduling and Events according to the rental rate schedule available in that office.
- Priority for use of college buildings and grounds shall be:
- Regularly scheduled classes granting Whitman credit.
- Programs sponsored by the college – related to its academic interests.
- Activities sponsored by ASWC or other college recognized or affiliated organizations.
- Noncollege related groups or individuals.
- 4. Soliciting
- Campus Organizations
- Members of the college community may collect dues, initiation fees, and admission charges where they are applicable.
- Members of the college community may sell noncommercial literature and materials.
- Members of the college community may solicit donations.
- Official alumni and other college-related organizations may raise funds in accordance with established procedures.
- Off-campus Groups
- Nonmembers of the college community may not sell products or services on the campus except:
- in the Reid Campus Center where permission of the Associate Dean of Students has been obtained,
- in the Residence Halls where permission of the Director of Residence Life has been obtained,
- in other locations where an appropriate rental agreement has been prepared by the college Treasurer.
- Nonmembers of the college community may not raise funds on the campus. However, the college President or his designee may approve a limited number of fund-raising programs for charitable organizations and public service agencies.
- Nonmembers of the college community may not sell products or services on the campus except:
- Campus Organizations
- 5. Posting
In order to provide for free expression on the campus yet to prevent damage to college property and to avoid public confusion as to the college’s official positions, the following regulations have been established:
- Signs may be attached to the tennis court fence, on stakes placed in the interior of the campus, and on bulletin boards.
- Students and student organizations have the responsibility to make it clear that they speak only for themselves. The name of the sponsoring organization should clearly appear on all posters, signs, etc.
- Signs, banners, posters, flags, and the like will not ordinarily be displayed on college buildings or doors. An exception may be made for signs publicizing college-sponsored events of interest to the public. Such signs may be attached to certain college buildings with the prior permission of the Dean of Students.
- No posters, painting, or other materials are permitted which will deface college property in any way either as a result of the sign itself, or in the manner placed. No sign may be attached to plaster walls in the interior of any building. Use bulletin boards only.
- All signs must be removed by a representative of the organization placing the sign not later than one day following the event.
- The display of signs or embellishments of any type are inappropriate to the most formal exercises in the life of the college, such as Convocation, Baccalaureate, and other public performances. Exceptions may be made with permission from the Dean of Students.
- Questions concerning these policies should be addressed to the Dean of Students.
- Circulars and Handbills
- Circulars and handbills may be distributed by members of the college community on the college campus.
- Distribution of circulars and handbills shall not interfere with the educational program or other events and activities, nor interfere with movement to and from activities or facilities.
- Visiting Speakers
Any faculty or recognized student group may invite any speaker to the campus. Routine procedures are required by the college before a guest speaker is invited to appear on campus. These procedures are designed to ensure that there is orderly scheduling of facilities and adequate preparation for the event, and that the occasion is conducted in a manner appropriate to an academic community. The appearance of any invited speaker does not involve any endorsement, either implicit or explicit, of his/her views by the institution, its faculty, its administration, or its governing boards. No speaker should be scheduled by any group or person before first checking the scheduling calendar at the Scheduling and Events Office (x5251) in the Reid Campus Center.
- 8. Other
- Use of Facilities by Students Not Currently Enrolled
All appropriate facilities and services of the college are available to all regularly enrolled students. Students who are on leave or enrolled in some program not offered on the campus are not regularly enrolled students and are not entitled to share in such facilities and services as are provided for enrolled students.
- Unauthorized/Unlawful Entry to College Buildings
Unauthorized entry to or use of college facilities is prohibited. Students do not have access to their rooms during Winter or Spring Breaks. Unauthorized use of facilities during these times is considered unlawful entry.
- Unauthorized Possession and Use of College Keys
Unauthorized possession or use of college keys or duplication of any college key is regarded as a serious offense and appropriate action will be taken by the college. The misuse of college keys endangers the security of the personal effects of individuals residing in residence halls as well as that of college property.
- No pets may be kept or maintained on campus grounds
No pet shall be allowed on campus unless it is leashed or under the close and continuous supervision and control of its owner. No pets may be tethered to a tree, post or any other object. Owners of pets which are found to be tethered or running loose and unattended on campus will be subject to college discipline.
- Use of Facilities by Students Not Currently Enrolled
Whitman College will not exclude otherwise qualified applicants or students with disabilities from participation in, or access to, its academics, housing, or extracurricular programs. “Otherwise qualified” refers to students who without consideration of disability are admissible to the college. Program participation will not be denied to a student with a disability where that person, with accommodation, can perform the essential functions required of that program. Students who feel they need an accommodation because of a disability must provide documentation of their disability from a physician, learning specialist, or other qualified professional. The documentation should be current, within at least three years.
Students seeking accommodations for a disability, or who are denied program access, should contact Julia Dunn, Associate Dean of Students (x5213). If all parties involved do not reach agreement, the Dean of Students and/or the Dean of Faculty will be asked to decide the case. Accommodation requests are reviewed on a case-by-case basis. Academic standards and expectations will not be lowered in the process of accommodation.
Lewd, indecent, obscene expressions and disorderly conduct are prohibited.
Disruption of College Activities
Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other college activities, including its public service functions or other authorized activities on or off college premises, is prohibited.
The possession, use, or distribution of illegal drugs or other controlled substances is a violation of the law. The college has chosen to take a strong stand against the use of controlled substances because of the significant risks that students assume when deciding to use them. Many of these substances are physically or psychologically addicting; the composition of “street’’ drugs can never be determined by the user and is often dangerous; strictly enforced laws and policies can lead to serious consequences for even the experimenter or occasional user. For example, jail sentences may be imposed, fines may be levied, and one’s status with the college as well as future employment opportunities may be jeopardized. The negative personal consequences that can happen to a student far outweigh any brief exhilaration or escape. The college strongly believes that any use of controlled substances is antithetical to the growth and development of students and contrary to the mission of Whitman College. The college recognizes that substance use and abuse is a concern to students and wishes to provide information and personal assistance to anyone who seeks it. Current drug information is available from the Health Center. Personal counseling and referral to community resources are available in the Counseling Center and the Health Center.
Regulations Concerning Drugs
It is a violation of college policy to use, possess, or distribute any illegal drug or controlled substance except as expressly permitted by law. Any student choosing to violate this policy, or the laws of the State of Washington, should be prepared to accept the consequences of his/her decision. The college reserves the right to pursue legal and/or its own judicial action should students violate the law or this policy. In addition, if referred for prosecution and found guilty, the law calls for penalties ranging from fines to imprisonment.
Failure to Comply
Failure to comply with the directions of college officials acting in performance of their duties is prohibited.
Dishonesty and knowingly furnishing false information to the college is prohibited.
Firearms, Explosives, and Other Dangerous Weapons
No firearms or ammunition are permitted in outdoor areas of the campus or in any college-owned buildings, including all fraternities and rentals, or in conjunction with any college-sponsored activity.
For the purpose of this policy, “bb” guns, illegal knives, blowguns, swords, slingshots, bows and arrows, crossbows, and similar devices are considered “dangerous weapons” whose possession and use are prohibited. Explosives of any type, including “fireworks,” “firecrackers,” “cherry bombs,” “bottle rockets” and the like, are prohibited at all times. The only three exceptions to this policy are1) law enforcement officers in the course of their duty; 2) firearms, explosives, and other dangerous weapons used by faculty for educational purposes, and 3) students using firearms, explosives, and other dangerous weapons for educational purposes who have received prior permission from the Dean of Students. Items such as paint guns, paint balls, darts, knives, mace, and pepper spray used inappropriately or in contexts for which they are not intended will be treated as dangerous weapons. All firearms, explosives, and dangerous weapons will be confiscated.
College buildings are provided with fire alarms, fire extinguishers, and other forms of fire safety equipment in order to ensure the safety of all persons associated with the college. The college regards any tampering with fire safety equipment as a serious offense which potentially endangers the lives of hundreds of students. For this reason the following regulations have been established.
- Dangerous or malicious misuse of fire in college buildings such as the burning of material in waste baskets or on bulletin boards, damaging fire doors, etc., is viewed as serious misconduct by the college. Anyone found responsible of these actions will be subject to disciplinary action.
- The removal, possession, destruction, theft, or misuse of fire safety equipment such as fire alarms, fire exit signs, smoke and fire detector alarms, and similar safety equipment shall be subject to disciplinary action.
- It is a city ordinance that anyone tampering with fire extinguishers in any fashion is subject to a fine of $500 and/or 30 days in jail. Persons found to be misusing fire extinguishers may be reported to civil authorities in addition to the penalties set above.
- The setting of false alarms is a misdemeanor punishable by civil authorities with a fine of up to $500 and/or 30 days in jail. Persons found to be setting off false alarms will be reported to civil authorities for civil action in addition to the penalties set above.
- For the purposes of the above regulations and penalties, fraternities are considered to be college residences.
Do not ignore fire drills; they serve a purpose. Hall residents are expected to participate in fire drills for their own protection.
IF YOU DISCOVER OR SUSPECT A FIRE, sound the alarm.
- Go to a fire alarm box and pull the lever.
- If the alarm does not operate and you are not in immediate danger, shout and knock on doors.
- Call the fire department when you are out of danger (7-911).
IF YOU HEAR A FIRE ALARM, leave the building. Walk – do not run – to the nearest stairway. If the nearest exit is blocked by smoke, heat, or fire, go to an alternate exit. If all exits from the floor are blocked, go back to a remote room, close the door and open the windows. They should be opened slightly at the top to let out heat and smoke and at the bottom slightly to let in fresh air. Hang a sheet or towel out of your window so the fire department knows you are there.
Forgery of Documents
Forgery, alteration, or misuse of college documents, records, or identification is prohibited.
Covert or overt abuse, harassment, or intimidation of members of the college community or others is prohibited. This includes, but is not limited to, harassment on the basis of race, ethnic origin, disability, creed, gender, or sexual orientation.
Hazing is defined as any activity of physical or psychological abuse that is degrading or humiliating to another person. Hazing does not encourage respect for others and is prohibited.
Information Technology Policies
The computer and networking resources are the property of Whitman College. Whitman students are entitled to an account to access those resources. The account is for the exclusive use of the user who is assigned the account and password. Lending of an account to another person is not permitted, and is considered to be a violation of college policy and may result in disciplinary action. All students should read the Information Technology Policies. They can be accessed through the following site: http://wcts.whitman.edu/policy. The last three sections of the Acceptable Use Policy, parts III, IV, V, are particularly important to students and are listed below.
Activities that violate the Acceptable Use Policy include, but are not limited to, those in the following list:
- Using a computer account that does not rightfully belong to you.
- Violating copyright laws and their fair use provisions through inappropriate reproduction or distribution of copyrighted files (including movies, music, computer software, text, and images).
- Using the Campus Information Technology (IT) infrastructure to gain unauthorized access to other computer systems.
- Unauthorized connecting of equipment to the campus network (this includes personal hubs in rooms).
- Attempting to break into the system by circumventing data protection schemes or uncovering security loopholes. This includes the wrongful use of programs that are designed to identify security loopholes and/or decrypt intentionally secure data.
- Knowingly or negligently performing an act that will interfere with the normal operation of computers, terminals, peripherals, or networks.
- Attempting to damage or to place excessive load on a computer system or network by using programs, such as (but not limited to) computer viruses, Trojan Horses, and worms.
- Deliberately wasting or overloading computing or printing resources, or deliberately using excessive bandwidth on the network.
- Violating terms of software licensing agreements.
- Using college resources for nonacademic commercial activity such as creating products or services for sale, without express college approval.
- Using electronic mail or other Information Technology resources to abuse, harass, or intimidate members of the college community and others on any basis including race, ethnic origin, creed, gender, or sexual orientation. Users are reminded that sexually suggestive materials displayed inappropriately in public places, the classroom, or the workplace may constitute sexual harassment.
- Propagating mass mailings with the intent of flooding (“spamming” or “bombing” ) the accounts of others.
- Forging the identity of a user or machine in an electronic communication.
- Transmitting or reproducing materials that are slanderous or defamatory, or that otherwise violate existing laws or college regulations.
- Attempting to wrongfully monitor or tamper with another user’s use of the college’s Information Technology infrastructure (such as reading, copying, changing, or deleting another user’s files or software) without the knowledge and agreement of the owner.
- Personal use of Whitman College computing resources by staff employees during working hours is an issue that will be determined by the employee’s supervisor.
- Use of college computing and network facilities for nonacademic commercial monetary gain requires the approval of the college and may require a written contract that gives full details of any financial obligation and/ or charge for use, if any.
- Connecting network devices, such as “network hubs” to the campus system will require authorization from the Chief Information Officer or his/her designee.
- Setting up a domain on a computer located on the Whitman College network will require authorization from the Chief Information Officer or his/her designee.
- Authorization decisions may be appealed to the appropriate Dean or supervisor.83 rights/responsibilities
V. Enforcement of Policies
Failure to comply with any of the above policies may result in termination of network privileges, college disciplinary action, and/or criminal prosecution. It is understood that users may unwittingly create problems for others by, for example, employing programs that monopolize the network bandwidth. In such cases the Chief Information Officer (CIO) (or his/her designate) will contact the user and explain why and how the user needs to modify his or her electronic behavior. A policy clarification letter may be written. In cases
of repeated problematic behavior, the CIO may recommend to the appropriate Dean or supervisor that a formal warning be placed in the user’s college record. If so, the user will be notified of thisrecommendation and will be allowed the opportunity to provide a response to the recommendation in advance of the Dean’s/supervisor’s decision. Access to computing resources may be suspended temporarily at any time by the CIO (or his/her designate) if there is clear evidence to suggest that the resource(s) are being used in a manner that seriously compromises the security and/or integrity of the resource(s). In such a case, the owner of the account will be sent notification of this action within twelve hours and assisted in extracting such files as are immediately needed (e.g., for class assignments) and/or establishing a new, secure account, as appropriate. Upon suspension, a user shall discuss the issue with the CIO (or his/her designate) in order to reestablish an account. The account shall be reestablished within one business day of a satisfactory conclusion to this meeting. If the account is not reestablished to the user’s satisfaction, he or she may appeal to the appropriate office of the college. The CIO (or his/her designate) may also choose to refer the case for disciplinary action in accordance with established procedures. For students, it is as described in Part 5, Section 2 of the Whitman College Student Handbook. For faculty, see Faculty Handbook; for staff, see Staff Handbook.
The college reserves the right to place a student on temporary leave if the health or behavior of that student places him or her in jeopardy or disrupts the normal activities of other students or the college.
No motor vehicle, including motorcycles, motor scooters, etc., shall be parked or driven on the grass, walks, or pathways on campus. Motorcycles and motor scooters must be parked in authorized parking areas. Fire regulations do not permit parking in buildings. Students are urged to use campus parking as a courtesy to neighbors.
Plagiarism (See Academic Dishonesty Policy)
Physical and/or sexual abuse of any person, on or off college-owned or controlled property, or at college-sponsored or supervised functions, or conduct which threatens or endangers the health or safety of any person is prohibited.
Whitman College is committed to providing an environment in which all members of the college community – professional and nonprofessional administrative staff, students, and faculty – have freedom to think, to speak, and to act to fulfill tasks that belong to their roles, whether this involves group settings or individual relationships. The college has developed a complete policy which contains a detailed definition of sexual harassment, informal procedures for dealing with grievances, and formal procedures for addressing violations of the policy. What follows is a summary of the elements of that policy. Any member of the college community may obtain a complete copy of the policy from the Dean of Students, Dean of Faculty, Sexual Harassment Officer (SHO), or the Whitman College Web site at http://www.whitman.edu/content/student-life/student-services/smrn/policy.
Sexual Harassment Defined:
The definition of sexual harassment given by the Equal Employment Opportunity Commission (EEOC) Guidelines is accepted as the legal standard applying to the employment situation. The EEOC Guidelines state that sexual harassment includes “unwelcome verbal or physical conduct of a sexual nature . . .[which] has the purpose or effect of unreasonably interfering with an individual’s [academic] or work performance or creating an intimidating, hostile, or offensive [academic] or work environment.’’ In determining whether specific conduct constitutes sexual harassment, the totality of the circumstances, the nature of the actions, and the context in which the alleged incidents occurred must be investigated and considered. The following is a list of representative types of actions which in certain circumstances would be considered forms of sexual harassment by Whitman College: sexual remarks or sexual innuendo; uninvited flirtation, letters, or phone calls; sexually suggestive materials displayed inappropriately in public places, the classroom, or the workplace; sexually suggestive gestures or looks; unwelcome and deliberate touching of another person; demands or offers of sexual favors in return for grades, recommendations, hiring, promotion, salary increases, etc.; invitations for dates that do not stop with a negative response.
Students who believe they are being sexually harassed by faculty or staff members have several ways to address their concerns. Consultation with any other member of the community is appropriate, however students are encouraged to contact the Sexual Harassment Officer or members of the College Council of Interpersonal Relations (CCIR). They are well informed of college policy and, in confidence, will be helpful in providing alternative courses of action. Past experience at academic institutions suggests that many grievances can be resolved informally. Thus, there are several avenues for informal solutions that can be suggested in consultation with members of the College Council on Interpersonal Relations, the Sexual Harassment Officer, the Health Center, the Counseling Center, or other college resources. Formal procedures also are a part of the college policy. The Sexual Harassment Officer is the starting point for all such complaints. After interviewing all parties involved, the Sexual Harassment Officer will determine whether or not the case is to proceed. If so, a full investigation will be undertaken and a complete report submitted to the appropriate college Dean or Budget Officer. If appropriate, the Dean or Budget Officer will propose a sanction to the President. If accepted, the sanction will then be enforced. The Sexual Harassment Officer is Cindy Waring (Memorial 102, x5970). A complete copy of the Sexual Harassment policy may be obtained from the Whitman College Faculty Handbook available on the Whitman College home page.
If the accused wishes to appeal the outcome or sanction, he/she may petition the President. If granted, an appropriate hearing board will be convened to hear the case.
Whitman College strives to be a community based on honesty, trustworthiness, fairness, and respect for others, elements that are essential components of healthy interpersonal relationships. When relationships become intimate, these principles become paramount. Sexual intimacy requires mutual respect and consent. At Whitman, sexual misconduct by any student, male or female, acquaintance or stranger, is unacceptable.
If you feel you have experienced an incident of sexual misconduct, the college urges you to take the following actions:
- 1. Seek emotional support, whether from a friend, Resident Assistant, or from Whitman resources:
- Counseling Center – x5195
- Sexual Misconduct Response Coordinator – x5208
- Dean of Students – x5158
- Judicial Coordinator – x5213
- Visit the Whitman Health Center or seek other medical attention as soon as possible. This will allow for the detection of hidden injuries, for women the detection of pregnancy, and for men and women of STDs, and, if you choose, for the completion of tests to gather evidence. The Physical Evidence Recovery Kit must be completed within 72 hours of the incident, but preferably within 48. In order to preserve evidence, it is important not to bathe or shower prior to seeking medical attention. It is also helpful to keep any articles that could be used as evidence, such as clothing, by placing them in separate bags. Tests for the presence of date-rape drugs must be completed within 72 hours.rights/responsibilities
- Report the incident to the Sexual Misconduct Response Coordinator, the Judicial Coordinator, or the Dean of Students. Reporting an incident to the college does not commit you to following through with a formal complaint, but it will give you the opportunity to discuss your options. The college also will provide information about how to report the incident, if you so choose, to the police. Though the college lacks the legal authority to prosecute or evaluate rape charges, it encourages all members of the Whitman community to seek justice if they feel a crime has occurred.
Whitman students can expect the following from their community regarding sexual misconduct:
- The community will be provided with an ongoing educational program on the issue of sexual misconduct, and incoming students will be required to sign a form indicating their awareness of the policy.
- All parties involved will be treated with dignity, respect and fairness.
- All complaints will be treated seriously and complainants given the full and prompt assistance of campus personnel. The complainant has a right to be heard, and the respondent has a right to be treated fairly and accorded the presumption of innocence.
- All parties will have full access to campus services designed to assist in such cases, including the Dean of Students' office, the counseling center and health center.
- All parties will be informed of the options available to them under the policy.
- Complainants will not be discouraged from or pressured to take action under this policy
- After a complaint is made, the College will not tolerate any form of harassment and/or intimidation of the complainant or the respondent, or of those supporting either party.
- If necessary, and after a formal complaint has been made, the Judicial Coordinator or the Dean of Students can take steps they deem reasonable and feasible to prevent unnecessary contact of the parties involved and/or of students supporting them.
Sexual misconduct defined:
- Sexual misconduct is defined as sexual activity, actual or attempted, imposed without the clear consent of both parties. Sexual misconduct may vary in its severity and can range from unwanted touching or physical contact of a personal nature to unwanted, coerced or forced penetration.
- Mutual respect is a key component of healthy relationships and open communication is essential. Sexual misconduct is a violation of the norms of mutual respect, and experience shows that almost all instances involve misunderstandings due to miscommunication. A student's best means to avoid miscommunication is to obtain clear verbal consent, freely and willingly given by his or her partner. A prior relationship is not sufficient to indicate consent. Consent must be present throughout and can be revoked at any time. However, since the nature of sexual relationships may vary from casual interactions between strangers to more intimate relationships, the nature of establishing mutually acceptable conditions may vary as well; interactions between people new to one another require more direct verbal articulation, whereas longer-term partners may have adopted effective, but less direct articulations. The point remains: sexual misconduct involves a violation of mutual respect wherein one partner experiences unwanted sexual attention, regardless of whether the other person feels the same way.
- As stated in the College's Rights and Responsibilities section of the Student handbook, and the Alcohol Policy, individuals are responsible for their behavior and its consequences at all times. Impairment is not an excuse for improper behavior or violation of College policy. Alcohol and drugs are common factors in incidents of sexual misconduct because their use undermines the ability to clearly articulate intentions and ascertain them. Consent obtained from an impaired individual may not be valid as the individual may not have the ability to give consent, even if that person does not explicitly say, "No."
- The College provides a means for students to mediate or adjudicate alleged cases of sexual misconduct within the confines of the College community. This process is not intended to supplant possible legal action, and students are free to pursue either course, or both. As a private institution, the College lacks the power to charge people with rape or find them guilty of crimes; only public prosecutors and the courts can do that. The College's policy avoids the use of specific legal terms, such as rape, when describing specific behaviors. This omission is not intended to diminish the severity of the offense. Indeed, the College's intent is to do everything within its educational and disciplinary powers to prevent sexual misconduct, sanction offenses and maintain a safe environment for all.
Options available to the complainant:
- Any student may bring charges of sexual misconduct against any other student (excluding incidents occurring during summer and winter breaks when not directly involved in College activities.) No distinction will be made between incidents that occur on or off campus, including study abroad. The College encourages the reporting of incidents as soon as possible.
- When a complaint is made to the Dean of Students or the Judicial Coordinator, the Dean or Judicial Coordinator will help the student understand and choose among the available options and assist with procedures. These options include choosing to take no action at this time, mediation, or filing a written complaint.
No Action at This Time
At the complainant's request, no charge of sexual misconduct will be made at this time. The implicated student will not be notified. However, the complainant may reinstate the process at any time.
If the complainant and the respondent agree, they may meet with a mediator to discuss the situation and solutions satisfactory to both parties. The mediator will be a trained mediator from the outside community acceptable to both the complainant and respondent. No one but the complainant, respondent and mediator may participate in this process. No official record is kept of mediation, and no official finding or documentation of responsibility will be made. Although mediation does not preclude the pursuit of a Formal Hearing, no reference to the mediation would be allowed in the Formal Hearing. It is not necessary to first try mediation to have a Formal Hearing
Filing a Written Complaint
- The complainant will submit a detailed description of the events that the complainant believes constitute the incident of sexual misconduct.
- The Dean of Students, in consultation with one male and one female faculty members chosen by the Chair of the Faculty, will meet as a committee to review the complaint based on one criterion:
If accurate as described by the complainant, COULD the incident constitute a violation of the Sexual Misconduct Policy?
The names of the parties will not be revealed to the faculty, nor will the names of the faculty be revealed to the students. The Dean may request clarifications from the complainant on behalf of the committee. Faculty members serving in this capacity shall receive the same training as those serving on the Council on Sexual Misconduct (see below).
- If the committee unanimously determines that there is no violation of policy, they will detail the basis of their decision to the complainant in a written statement. This decision represents the termination of the process.
- If at least one member of the committee determines that the incident, if accurate as described by the complainant, could constitute a violation of policy, then the complainant has three options available: no action at this time (as above), mediation (as above), or a formal hearing. In a hearing, the burden of proof would lie with the complainant. If the complainant chooses to proceed to a formal hearing, the remainder of this policy will apply to both the complainant and to the respondent of the complaint.
Steps to the Formal Hearing
- After the complainant has chosen to have a Formal Hearing, the respondent will be contacted immediately to meet with the Dean of Students or Judicial Coordinator to discuss the charge.
- The Judicial Coordinator will assign the complainant and respondent each a Pre-Hearing Assistant to assist them through the process of making a written statement, considering evidence and witnesses, choosing an advisor, and preparing for the hearing itself. The written statement is required for the complainant, and the respondent's written response to the complaint is recommended but not required. The Pre-Hearing Assistants will not accompany the parties to the Formal Hearing. The role of the Pre-Hearing Assistant is to help prepare the student for the hearing, not to represent the student at the hearing.
- The complainant may decide at any time to stop the process from continuing. However, once the respondent has been notified, if the complainant chooses to stop the Formal Hearing process, the complaint cannot be brought again at another time.
- Parties may select an advisor from the Whitman community (but not a member of the counseling or health center) to provide support and guidance during the hearing. Students may choose to have no advisor. The advisor should attend all meetings with the Pre-Hearing Assistant. During the hearing, the advisor may speak to the student, but may not speak to the Council or take on any role other than advisor. Throughout the process, the advisors may not contact any voting members of the Council, witnesses, the advisor for the other party, or the other party. As soon as a party chooses an advisor, the other party will be informed. The advisor must not have a conflict of interest. The Dean of Students will determine whether a conflict exists.
- The Formal Hearing date will be set by the Judicial Coordinator in conjunction with the complainant, the respondent, and the Council on Sexual Misconduct (see below). The hearing will take place approximately twenty-one days after the respondent is notified. The respondent may not present a written response to the complaint later than five days before the hearing.
- The parties shall submit a list of witnesses no later than one week prior to the hearing. Witnesses will only be permitted if they have testimony directly related to the incident. Character witnesses or testimony about past sexual history will not be permitted. Both parties will be notified of the witnesses no later than five days before the hearing.
- The Judicial Coordinator will provide the parties with a statement of the alleged policy violation, an explanation of the students' rights, the students' written statements, evidence, names of witnesses, a notice of the time and place of the Formal Hearing, and a list of names of members of the Council on Sexual Misconduct.
- The parties may challenge any voting member of the Council on Sexual Misconduct. Challenges must be made no later than forty-eight hours after receiving the list of members. The Dean of Students will rule on all such challenges. Replacement faculty will be chosen by the same process used to choose members of the Council on Sexual Misconduct (see below).
- It is recognized that the parties may consult with legal counsel in regard to their situations. Legal counsel are not permitted to participate in Formal Hearing and Appeal proceedings under the Sexual Misconduct Policy. Respondents may choose not to provide a statement, or testify, or participate in the proceedings, but must realize that the Formal Hearing may continue.
- The Sexual Misconduct Policy is intended to address important issues relating to Whitman students. No retaliation of any kind will be permitted against participants in proceedings under the policy including advisors. No College employee who has participated in the proceedings in good faith and who acted reasonably in the best interests of the College shall be liable for any loss or damage incurred. The College has a policy to indemnify College employees from any liability or costs incurred as a result of their job related activities.
The Formal Hearing
- At the Formal Hearing, the Dean of Students will make introductions, read the alleged policy violation, and explain the procedures. Each party may make opening and closing statements, present evidence, and/or call approved witnesses. Members of the Council, the complainant, and the respondent may question the testimony of parties and/or witnesses. Only questions directly related to the incident will be allowed; the determination of relevance will be made by the Dean. The complainant and respondent will give their questions to the Dean to present to minimize conflict between the parties during the proceeding. The proceedings will be tape recorded.
- In cases where either party feels unable to be in the same room with the other, suitable arrangements will be made to keep the parties separate but allow both parties to hear and respond to all proceedings of the Council prior to deliberations. The party who makes the request will be moved to another location.
- Following deliberations, the members of the Council will report their decision to the Dean by secret ballot. The burden of proof lies with the complainant, and at least four affirmative votes of the six members of the Council are required to find a student responsible for violating the policy. The Council must consider only the evidence that has been presented at the Formal Hearing. The standard of evidence shall be "highly probable," which is more demanding than "a preponderance of evidence" and less demanding than "beyond a reasonable doubt."
- If the respondent is found responsible for violating the Sexual Misconduct Policy, the Council will then assign sanctions, to be determined by consensus of the Council. The severity of sanctions will depend on the seriousness of the violation. The Council will take into account documented information that the Dean of Students has regarding previous violations of the Sexual Misconduct Policy and/or previous serious violations of other College conduct policies. In reporting the record, the Dean will not reveal the names of previous complainants.
- The sanctions may include:
- Mandatory participation in special educational programs or other sanctions chosen by the Council. Failure to comply will lead to more serious sanctions.
- Suspended conduct probation. Under suspended conduct probation, any further violation could result in conduct probation or a more severe penalty.
- Conduct probation. Conduct probation may prohibit student participation in campus activities, such as extra-curricular activities, public performances, public office in student organizations, or participation in commencement or other official ceremonies. If the student does not comply with the terms of conduct probation, other sanctions may apply.
- Suspension from the College, with reinstatement dependent upon the fulfillment of stipulated conditions.
- Dismissal from the College.
- Both parties will be notified of the outcome no later than two class days after the Council's decision. The respondent and the complainant will be notified at the same time in separate locations.
- If the respondent is found in violation of the policy, the letter to the respondent stating the decision and sanctions will become part of the student's permanent record. After graduation, the student may petition to have the letter removed after meeting conditions set by the Council, which may include but not be limited to attending educational programs and demonstrating good conduct for a determined period of time. The petition will be considered by the Dean of Students in consultation with the Judicial Coordinator and the Pre-Hearing Assistants.
- The Dean of Students, omitting the parties' names, will report the decisions and sanctions to the Council on Student Affairs.
- If necessary, deadlines for the Formal Hearing procedures may be altered by the Judicial Coordinator in conjunction with the Dean of Students. Every effort shall be made to proceed promptly while balancing the basic rights of the complainant and respondent both under the Policy and outside of it.
- Either party may appeal a decision by the Council on Sexual Misconduct only when:
- The party feels there has been a procedural error or errors by the Council, and/or,
- Evidence or information offered by a party as part of the process has inappropriately been ruled admissible or inadmissible for the Formal Hearing, and/or
- New evidence relevant to the specific incident has come to light during or following the decision by the Council.
- As expeditiously as possible, the Chair of the Faculty will review all written material regarding the complaint, along with the tape recording of the proceedings. The Chair of the Faculty may, but is not required to, interview the Judicial Coordinator, the Dean of Students, any member of the Council, either party, and/or witnesses. The Sexual Misconduct Appeal Board will consider only the grounds on which the appeal is based.
- The Chair of the Faculty will act upon the appeal petition in one of three ways:
- Remand the appeal petition to the Council on Sexual Misconduct for supplementation of the record or clarification of their decision.
- Notify the appealing party in writing that the appeal was rejected and the reasons for that decision.
- Notify both parties in writing that the appeal is upheld and send the case to the Sexual Misconduct Appeal Board based on the cited grounds.
- The members of the Sexual Misconduct Appeal Board will be selected in the same manner as the members of the Council on Sexual Misconduct. No one who served on the Council may sit on the Sexual Misconduct Appeal Board. The Sexual Misconduct Appeal Board will be chaired by the Chair of the Faculty, who does not have a vote.
- The Chair of the Faculty will notify the parties and witnesses of the date, time and location of the Appeal Hearing and the names of the members of the Sexual Misconduct Appeal Board. Any challenge to its members must be made no later than forty-eight hours after receiving notification. The Appeal hearing will be held as quickly as possible but no earlier than seventy-two hours after the parties receive notification. The Chair of the Faculty will decide what evidence and/or witnesses are relevant to the Appeal. If new evidence or previously excluded evidence is deemed admissible, either party will have the opportunity to respond in person or in writing to that evidence. The Sexual Misconduct Appeal Board will use the standard of evidence of "highly probable." Four affirmative votes are necessary to overturn the original decision and/or sanctions and render a new decision and/or sanctions, if applicable. Within four days of the decision, and after consulting with appropriate College officials, the Chair of the Faculty will notify the respondent and the complainant in writing of the decision.
Confidentiality must be maintained by everyone involved in the process, whether staff, faculty or students. The confidentiality policy is not meant to preclude the parties from building campus support systems; however, all who are taken into the parties' confidence must also maintain confidentiality. To the extent possible, parties should avoid confiding in faculty members who must deal with the other party in a major or minor program, or in a class.
When the process is over, the Dean of Students will take possession of any written statements presented at the Formal Hearing, along with any notes taken by the Dean or members of the Council and the tape recording of the hearing. After time for appeal has expired, or after an appeal is concluded and the matter finalized, the Dean will destroy the written materials and tape recording from the Formal Hearing and Appeal. Any exhibits or documentary evidence presented will be returned to the party who presented it.
The Council on Sexual Misconduct
- The Council on Sexual Misconduct is an ad hoc committee of the Council on Student Affairs and is the official body delegated to decide responsibility when alleged sexual misconduct is brought to a Formal Hearing. The Dean of Students chairs the Council on Sexual Misconduct but does not vote. The Dean moderates the proceedings and ensures that policy is followed.
- The Dean of Students will choose two students and two faculty members from the Council on Student Affairs and two professional student services staff at the Director or Assistant Director level. The Council must be gender balanced.
- If not enough faculty and/or student members of the Council on Student Affairs are able to serve, the Dean will consult the Council on Student Affairs to choose replacement faculty and the Executive Council of ASWC for replacement student members.
- All participants on the Council on Sexual Misconduct must receive training. It is advisable that participants be retrained annually and mandatory that they be retrained every three years. The training should include explicit instruction on the details of the policy including the notion of "burden of proof" and an understanding that cases coming to the council will not have been investigated - neither the facts of the case nor the motivations or intentions of those allegedly involved will have been assessed.
Smoking is not allowed in any building on campus.
Theft and Property Damage
Theft or damage to property of the college, a member of the college community, or others is prohibited.
PART 3. REGULATIONS FOR SOCIAL ORGANIZATIONS
Student organizations and activities are subject to the supervision of the Dean of Students. Regulations for organizations and activities are established by the Dean of Students except in areas where authority is granted by the Board of Trustees or where legislation is specifically provided for by the faculty. Establishment of these regulations may be wholly or partly delegated to properly constituted student organizations or committees, subject to the approval of the Dean of Students. Every organization must furnish a correct list of its officers and a copy of its constitution and by-laws to the faculty through the Student Activities Director, maintain a good standard of scholarship and conduct among its members, and have a college adviser appointed by the President of the college on recommendation ofthe Dean of Students or his designee and the student group concerned. No meetings by social groups, clubs, or organizations, including the Associated Students, shall be held during the time of exercises scheduled by the college. Membership in campus organizations shall be confined to students enrolled in the college except as the constitutions of the respective organizations may provide for honorary and other categories of membership. All organized activities sponsored or directed by the college, the Associated Students, the social groups, service organizations, and any other groups of students and/or faculty shall be registered on the Campus Events calendar in the Reid Campus Center no later than one week prior to the date of the event (x5251). Social events and other activities held in off-campus locations will not normally be considered to be sponsored by the college. The responsibility for ensuring proper conduct at such events shall rest entirely with the group itself. Social events and other activities conducted on the campus by student organizations are subject to college regulations concerning organizations and individual student behavior. Students or campus organizations that wish to use college-owned facilities for their social events or other organized activities must reserve the facilities with the appropriate office. The reservation must indicate who the responsible individual(s) will be in case of damage to college property or other problems stemming from the activity. In instances where college property or buildings are being used by students for such activities, the college reserves the right to require the presence of appropriate personnel such as firefighters, custodians, residence hall staff, security personnel, etc. Students are encouraged to invite guests from all segments of the college community to their social events when appropriate. Additional information on required procedures for the scheduling and holding of social events is available to everyone in the Reid Campus Center. No publications may be issued by students, classes, or organizations in the name of the college without permission of the faculty or administration, as appropriate. Each student organization must be free of debt contracted as a result of current operations by June 30 of each year. An organization in debt at that time will be automatically placed on probation for one year. During such probation the organization shall not contract further current indebtedness and shall remove all current financial obligations. If at the end of the year of probation the indebtedness is not removed, faculty authorization for the organization will be withdrawn.
College Expectations for Greek Organizations
The college supports a Greek experience that is consistent with the mission and aims of Whitman College.
In order to ensure that Greek organizations are supporting the mission of the college, maximizing their contribution to the personal development of their members, and maintaining a sound organization, it is expected that each chapter will engage in the following activities:
- 1. Scholarship – The fraternity or sorority environment shall be conducive to study and supportive of each member’s academic efforts. Programs should be planned around the academic needs of members (e.g., study skills, tutoring and discussion groups, writing workshops, career planning). Formal scholarship programs and activities are strongly encouraged in order that members may learn from each other.
This is a serious concern of the college and is a necessary ingredient of a Greek organization’s total contribution.
- Rules and Regulations – It is expected that all fraternity and sorority members have knowledge of and comply with college regulations and state and local laws. Further, it is important that each chapter have clearly-stated internal rules that are responsibly enforced by the officers. Problem areas typically are alcohol and drug abuse, noise, sexual harassment, physical assaults, and property damage. Failure to correct such problems when they arise threatens the continued recognition of the chapter.
- Recruitment – The purpose of Recruitment is to present the fraternities and sororities to Whitman College students. As such it should be open and honest and introduce prospective members to all phases of a chapter’s activities and to the personal and financial responsibilities that pledgeship entails. Therefore a Recruitment program which concentrates on alcohol and parties is developing an inaccurate view of the Greek experience and is not preparing its prospective pledges for responsible membership.
- New Member Education – In order to complement a “recruitment” program it is mandatory that each fraternity and sorority have a positive new member program. A wide variety of educational and related activities are necessary if each new member is to become familiar with and accept both the business and friendship aspects of his or her chapter. Examples of such activities are learning chapter management skills, how to recruit, financial obligations, and academic expectations of the college and the chapter. Conversely, practices which continue because of tradition and are based on revenge or are fun at the expense of others are not constructive. Hazing does not encourage respect for others and is prohibited at Whitman College. Hazing is defined as any activity of physical or psychological abuse that is degrading or humiliating to another person.
- Finances and Chapter Operations – Financial obligations of chapters and individuals within their chapters are expected to be met. College regulations require that each organization be free of debt contracted through its current operations by the end of each fiscal year (June 30). Failure to remove indebtedness within a year will result in withdrawal of recognition of the organization. In addition it is expected that the physical premises of each fraternity or sorority will be maintained in good repair and that all hazards to health or safety will be routinely eliminated.
- Social Activities – Fraternities and sororities have provided a variety of socializing activities which contribute to members’ personal development and serve an integrative function for the greater campus. In addition to hosting responsible parties each chapter should provide a variety of activities which will expand each student’s experiences and include interaction with faculty and administrators, other campus organizations, and citizens of Walla Walla. Promoting positive interpersonal relations between men and women should be important for all college events.
- External Relations – Members and chapters must be concerned about community relations. Because the college is located in a residential area of Walla Walla, extra care should be taken not only to respect neighbors’ rights (including those living in residence halls) to privacy and quiet, but also to cultivate positive relationships through visits, newsletters, meetings with Walla Walla organizations (such as the police, fire department, etc.) and invitations to appropriate activities. Excellent opportunities exist for Greek organizations to make a positive impact through community and college service projects. A critical area of concern is inter-Greek relations and rivalries. Raids, theft, and property damage have no place in the ideals espoused by the Greek organizations. Attitudes must improve and support must be given to the IFC and Panhellenic in order to deal with infractions. Recognizing that alumni are a source of strength for both the college and the fraternities and sororities, it is crucial that each chapter devotes considerable effort toward cultivating a continued involvement with its graduates.
- Programming – Fraternities and sororities should take advantage of the combination of college resources and their own close friendships to significantly enhance the personal and academic lives of their members. For example, workshop or discussion sessions on leadership, personal finances, career planning, and male/female awareness would be beneficial to all members.
- Evaluation – Each fraternity and sorority must annually review and evaluate whether or not it is realizing its full potential by serving its members and the college in the areas indicated in this document. Each fall Greek organizations must complete an “Award of Excellence Application.’’ In the process of making this application, fraternities and sororities must take a close look at the year’s accomplishments and the congruence between stated philosophy, actual activities, and the mission of the college. A committee of faculty, staff, and students will assess the applications and determine the award winners.
PART 4. RESIDENCE HALL POLICIES
Whitman College encourages students to pursue the educational, social, and physical goals that are a necessary part of college life. In order to support the pursuit of these goals, the Residence Life program would like students to understand their rights as residents. However, each right carries with it a reciprocal responsibility on the part of the individual to safeguard that right for others. Each student living in on-campus housing must sign a Residence Hall Agreement. Read the agreement carefully; it details the rules and regulations governing residence halls.
PART 5. DISCIPLINARY PROCEDURE
The procedures to be followed for enforcing the college’s rights and responsibilities fall into five general categories:
- Violations of college regulations and policies
- Violations of regulations by student organization
- Violations of regulations for residence halls
- Summary dismissal
1. Violations of College Regulations and Policies
When a student is charged with the violation of a college rule or regulation, the matter will be handled as indicated below. The Judicial Coordinator referred to herein will be designated by the Dean of Students. There is no “statute of limitations’’ for filing a charge against a student. A student may be accused and subject to the procedures below at any time while enrolled at the college (see Sexual Misconduct Policy for exception). The procedures below are superseded by other procedures in this handbook in cases of sexual harassment, sexual misconduct, or academic dishonesty.
A. An appointment between the student and the Judicial Coordinator will be arranged.
B. In the meeting with the Judicial Coordinator the student will be told what policy was allegedly violated and receive a description of the incident including time, date, location, and summary of the evidence. The student will also receive a copy of the Student Handbook, be informed of his/her rights, have the charges explained and options outlined and have the opportunity to make a statement and ask any pertinent questions. Students who fail to appear at the appointed time or fail to reschedule the appointment will receive written notice of the charges, with all of the above information included, and the opportunity to appear in person before the Judicial Coordinator within two class days of receipt of the notice. Failure to respond at this time will result in the student waiving the right to a hearing and being assessed an appropriate sanction by the Judicial Coordinator based on the evidence available.
C. The above initial meeting will result in one of four possible outcomes:
1. The Judicial Coordinator may dismiss the charges.
2. The student may accept responsibility for the violation and have a sanction imposed by the Judicial Coordinator. Such a disposition of the case shall be final and there will be no subsequent proceedings or appeals.
3. The student and the Judicial Coordinator may agree to continue the meeting at a future time. At this subsequent meeting the student may make a statement, present witnesses, and have an adviser (who must be a student or college employee) present. Within two class days of this second meeting the Judicial Coordinator will inform the student of the decision in writing with an imposed sanction if applicable. This decision may be appealed to the Dean of Students within five class days of its receipt.
4. The student may elect a formal hearing before the Council on Student Affairs. The Judicial Coordinator will refer the case to the Council on Student Affairs automatically if suspension or expulsion are possible sanctions. Up until the time the Council on Student Affairs meets to hear the case referred to it by the student, the student may change his/her mind and have the case proceed as in Number 3 above.
D. If the student chooses a hearing before the Council on Student Affairs, or the case is referred to the Council on Student Affairs by the Judicial Coordinator, the procedure will be as follows:
- The Judicial Coordinator will provide the student with a written summary of the evidence and charges, a notice of the time and place of the hearing, the names of adverse witnesses, and a list of names of members of the Council on Student Affairs. The hearing must occur not less than 72 hours after the student receives the notice. The student may challenge any voting member of the Council for cause. The chair of the Council on Student Affairs will rule on all such challenges.
- At least 48 hours prior to the hearing the student must provide the Judicial Coordinator with the names of witnesses to be called, if any. However, at any time prior to the hearing the student or the Judicial Coordinator may introduce new evidence or witnesses with due notice to the other party.
- The student may choose an adviser from the Whitman College community (student or employee) to help prepare his/her case. This adviser may be present at the hearing but may not speak aloud. The adviser may only consult with the student.
- Other than the student and the Judicial Coordinator, who will present the case against the student, only those others who are called on by the Council on Student Affairs to present information relating to the case will be allowed to testify. The Chairperson of the Council on Student Affairs will rule on all such questions.
- A quorum of the Council on Student Affairs for the purpose of the hearing shall be two-thirds of those members eligible after challenges have been ruled upon.
- At the hearing, the statements of charges and supporting evidence will be presented by the Judicial Coordinator and reviewed. The student may make a statement and present evidence and witnesses in his/her defense. The Judicial Coordinator or Council on Student Affairs may question the student and any witnesses. The student may choose not to answer any questions. The student shall be given the opportunity to submit in writing any questions that he/she would like asked of any witness.
- If the student fails to appear at the hearing, the Council on Student Affairs may proceed in his/her absence and may assess an appropriate sanction based on the evidence available.
- All decisions by the Council on Student Affairs will be by a two-thirds vote of those eligible and will be based only on the evidence presented at the hearing. The standard of evidence to be used by the Council in reaching determinations of guilt or innocence shall be a “preponderance of evidence.’’
- After the deliberations the Chairman of the Council on Student Affairs will inform the student in writing of the decision within two class days of the hearing. Notification will include a sanction if applicable.
- A decision by the Council on Student Affairs may be appealed by a student who is the subject of disciplinary action by the council when:
- He or she feels that there has been a procedural error in the discipline process by the council, or
- Evidence or information relevant to the case did not arise during the hearing.
- If the accused student wishes to appeal the council’s decision, he or she may petition the Chair of the Faculty in writing, stating which of these two grounds is being used as the basis for the appeal. The Chair of the Faculty will then act on the petition in one of three ways.
- The Chair of the Faculty may decide to hear the appeal and then rule.
- The Chair of the Faculty may form a panel to hear the appeal.
- The appeal petition may be rejected.
- Near the end of the semester all of the above time provisions may be altered by the Judicial Coordinator in consultation with the Dean of Students. However, care must be taken in such cases to ensure that the accused maintains the basic rights of these procedures.
2. Violations of Regulations by Student Organizations
Student organizations and activities are subject to the supervision of the Dean of Students. Regulations for organizations and activities have been established by the Dean of Students, the faculty, and other student and college committees or organizations. They appear elsewhere in this handbook. Violations of these duly established regulations by organizations will be handled according to one of the following means:
- The Interfraternity Council is responsible for dealing with all interfraternity disputes and all violations of the Interfraternity Council constitution by individual fraternities or fraternity members. Interfraternity Council rulings are to be reviewed by the Dean of Students for consistency with college regulations and fairness. Individual students or a fraternity may appeal an Interfraternity Council Judicial Board decision to the Dean of Students. In addition, the Dean of Students or his/her designee may investigate any alleged violations of college policy, hold hearings, and impose sanctions on fraternities or their members. A fraternity or member of a fraternity has the option of a hearing before the Associate Dean of Students or the Interfraternity Council.
- The Panhellenic Judicial Board is responsible for dealing with all Panhellenic disputes and all violations of the Panhellenic constitution by individual sororities and sorority members. Panhellenic Judicial Board rulings are to be reviewed by the Dean of Students for consistency with college regulations and fairness. Individual students or a sorority may appeal a Panhellenic Judicial Board decision to the Dean of Students. In addition, the Dean of Students or his/her designee may investigate any alleged violation of college policy, hold hearings, and impose sanctions on sororities or their members. A sorority or a member of a sorority has the option of a hearing before the Associate Dean of Students or the Panhellenic Judicial Board.
- Violations of the constitution of the Associated Students of Whitman College, or allegations of individual students or student organizations against the Associated Students of Whitman College, are the responsibility of the Dean of Students.
- All other violations of college policy by student organizations are the responsibility of the Dean of Students. In dealing with such cases student organizations have the right to know the charges against them, to respond to charges, to present witnesses on their behalf, and to appeal decisions of the Dean of Students to the college President.
3. Violations of Regulations for Residence Halls
Residents of and visitors to college residential facilities are subject to the supervision of the Dean of Students. Regulations and procedures for enforcement of conduct violations have been established by the Dean of Students and various living group councils or other college committees. The primary concern of the Residence Hall staff is the community living environment. If an individual’s behavior does not allow others in the community to benefit from the available college experiences, or infringes upon the rights of others, the staff must intervene. Individuals must be confronted with the inappropriateness of their behavior in the most constructive and educational ways possible and be helped to understand the impact that it has on others. Accordingly, detailed procedures for enforcing residence hall regulations have been developed and are available in the Office of Residence Life. These include the initial responsibility of confronting disruptive behavior by peers and the intervention of residence hall staff, the college administration, and college-wide hearing boards when necessary. Specific regulations are covered in the Residence Hall Agreement that each student signs as one of the requirements for living in a residence hall.
The severity of any disciplinary action shall depend not only on the seriousness of any individual violation but also on the complete record of campus citizenship of the student involved. The categories of official disciplinary action are:
- Dismissal or Expulsion – Permanent termination of student status.
- Suspension – Removal from the college for a definite period of time with reinstatement dependent upon the fulfillment of stipulated conditions.
- Conduct Probation – Terms of probation will be set by the Council on Student Affairs, the Dean of Students, or the Judicial Coordinator.
- Suspended Conduct Probation – Probationary status under the terms of which any further violation of good conduct by the student involved may result in the immediate application of conduct probation or a more severe penalty.
- Other Official Action – This may include verbal warning, written warning, loss of privileges, restitution of damages, prohibition of participation in commencement exercises, withdrawal of permission to re-enroll, or other action appropriate to the offense.
5. Summary Dismissal
The President of the College shall have the authority, when there is just cause, to summarily dismiss a student from the college.