Conferences and Events

Scheduling Policies

Non-Profit Organizations:

Whitman College may only rent facilities to government agencies and non-profit organizations based upon a ruling by the Department of Revenue regarding the tax-exempt status of our campus property. External organizations are required to provide Whitman College with a copy of your Internal Revenue Service Exemption Letter indicating that your organization is incorporated specifically as a 501(c)3 non-profit organization. (Please note that a federal identification number is not sufficient proof.)

Categories of Use - Scheduling Privileges and Fee Schedule

  • On Campus – Internal

Any event that is solely planned, controlled, and managed by a Whitman program, department, student group or committee.  This event is open to the Whitman Community and no room rental fee is charged.

  • Co-Sponsored

Any event or activity where and internal user (department, student group, or committee) and an external user(s) share any degree of responsibility for planning, control and management of said event. 

The primary function of the event is designed for the external organization.  This event is not designed, created, or implemented primarily for Whitman Students.  This event is open to the Whitman Community, but is NOT student driven. 

A Co-Sponsored rental rate will be charged, non-profit status is required, and proof of event liability insurance is necessary.  No department, student group, or committee may sponsor an external group for the sole purpose of avoiding rental fees.  

  • Off Campus – External

Any event where an individual or group external to a Whitman program, department or student group or committee, plans, controls and manages the event.  This event may be closed to the Whitman Community.  An external room rental rate, appropriate set-up, equipment and cleaning fees will be charged.  Non-profit status and proof of event liability insurance are required. 

Additional rules and regulations may apply.  Please contact Conferences & Events for additional information and specific inquiries.