Abby Biddiscombe, Accounts Payable Coordinator
The Accounts Payable department disburses payments to vendors, faculty, staff and students.
The College has a responsibility to ensure that payments to vendors and reimbursements to faculty, staff and students are legitimate business expenses of Whitman College and within the scope of each budget’s spending limits. The IRS is interested in payments that may need to be included in an employee’s taxable income and in these cases; there is a possible liability to both the College and the employee. The documentation required to process any payment is designed to contribute to institutional control of spending as well as protect the College and the employee from potential tax issues.
All payments should be authorized and approved by the person responsible for the budget that is receiving the expense. In addition, any one invoice over $5,000 should be approved by the responsible Budget Officer or in their absence another Budget Officer or the Controller.