Business Office Forms and Files

Standard Forms file - This excel file combines our most frequently used forms in one handy place. Please note that each form is on a separate tab.

If you're looking for something else, please use the list below.

Journal Entry

Accounts Payable

Performance Contract

Personal Services Contract

Travel Advance

Travel, Meals, and Entertainment Expense

Vendor Payment

Vendor Payment via Wire Transfer

W-8BEN for International Vendors

W-9 - You can also download this form and it's instructions from irs.gov.

Whitman College Credit App and W-9

Get reimbursed faster! - Set up direct payments to your bank account for travel and other reimbursements, by visiting myWhitman. Log in and click 'Direct Deposit for Reimbursements' in the Staff Profile menu. Fill in your banking information and you're good to go!

Payroll

Departmental Student Employment Change Form - Use this to let Payroll know when you've hired a new student employee, end their employment or change their rate of pay.

Direct Deposit - Get your money faster! Have us put your paycheck right into your account by filling out this form.

Gift Card Reporting - Sometimes a gift card can be taxable income. If you've given a gift card to a student, staff, faculty or community member of Whitman College, please contact Kellie Emigh in Payroll. If you have given gift cards to a number of people, please fill out this form and email it to her.

I-9 Acceptable ID List - you can also find this list on irs.gov

Student Authorization to Apply Payroll to Student Account

Student Timesheet (Excel)

Student Web Time Entry Instructions

Supervisor Web Time Entry Instructions

Student Accounts

Substitute W-9S Form, to provide us your SSN or ITIN