Penrose Library

Printing and Submission of Your Thesis

CRITICAL!: Honor theses and related forms are due in the Library no later than Reading Day (May 8th, 2013)

Theses are due prior to the final examination period in the student's last semester (except when the student may be required to comply with departmental regulations for earlier filing). Be sure to include your abstract form and if optionally filing an electronic copy, your non-exclusive distribution form.  Changes and/or exceptions in requirements or deadlines must be approved by the Board of Review. 

Submitting to the Library:

Printed Version

What to print and submit (and where):

  1. Print two identical, single-sided, black & white* copies of your honors thesis, to be submitted unbound to the College Librarian’s office, Penrose Library, room 213.  One copy will be deposited in the Whitman College Archives.The other copy will be added to the Library’s circulating collection and made available for circulation to other libraries through interlibrary loan.  Be sure that your final printed thesis conforms to the formatting guidelines, paying particular attention the Title Page and the need for signed Certificates of Approval.

    Optional: In addition to the deposit of paper copies, each student is encouraged to deposit with the Library a copy of the thesis in electronic form.

    * One library copy may contain color charts, graphs, etc. only if they are preceded by a blank sheet and the charts, etc. are printed on a color laser printer.
  2. An abstract form (PDF or MS Word format) must be submitted with the thesis that gives your name, thesis title, and a short description of the thesis content. Only one copy of this form needs to be submitted. NOTE: While you may reuse the abstract that may be required by the department or style guide, you must also provide the additional information required on the form.  Email the abstract form to library@whitman.edu by the Reading Day due date, May 8th, 2013.

How to Print:

Paper

Students should purchase paper from the College Bookstore (or elsewhere). The Technology Services Department (WCTS) does not supply paper for the printing of theses.

Print on single-sided high quality paper. Use at least 20-lb weight paper with a minimum cotton content of 25% for the copies to be submitted to the library. Unless approval by the departments and the Library is granted because of a need for a different format, the thesis must be 8½ × 11 inches in size.

Ink Color

Text must be in black ink.

Print one-sided, not two-sided “duplex”

Must be printed (laser printing is preferred) on one side only of the paper.

Printer locations

Theses may be printed in the Olin Hall computer lab on the designated thesis printer.

Cost (if printed on College-owned laser printers)

Black & White and Color printing is charged through the GoPrint pay system.  Seniors working on their thesis may request an additional $15 of GoPrint credit. The request may be made by emailing goprint@whitman.edu with the name of the thesis advisor and the academic department for which the thesis is being written.

Black and White printing is charged at the rate of $0.05 per page single sided or $0.045 per page for duplex.  Color printing is charged at the rate of $0.50 per page.

Personal Bound Copies

Students desiring to have personal copies of theses bound at their expense can order copies for $12 each, which includes tax and shipping.

  • There is no limit to the number of personal copies you may order.
  • Provide one complete copy of your thesis for every personal bound copy ordered.
  • To order bound copies, please fill out the online form. Payment can be made by charge to your student account or by check for the total amount to Dona LaFran in the library.

Electronic (PDF/A) Version

In addition to the deposit of paper copies, each student is encouraged to deposit with the library a copy of his/her thesis in electronic form.  

In order to include any text, images, audiovisual, or other material not created by you, the material must be in the public domain or fall within the parameters of fair use.  If the material does not fall within either of those categories, authors must receive permission from the copyright owner to include that material in their electronic thesis.  For more information, see the library’s tutorial on copyright at Whitman or contact Dalia Corkrum, Library Director, at corkrum@whitman.edu. 

  • The author of the thesis must complete the non-exclusive distribution license and select a level of access, subject to thesis advisor’s approval:
    • Worldwide distribution via the Internet
    • Local distribution to authorized users of Whitman’s network only
  • If the thesis is co-authored, all authors, even those not earning honors designation, must sign the non-exclusive distribution license.  All thesis co-authors and thesis advisor(s) should sign the same form.  Submit the non-exclusive distribution license to the Library by the Reading Day due date.  
  • The electronic copy must be a pdf/a file.  Create one by following the pdf/a instruction sheet while using Adobe Acrobat XI on either of the two computers closest to the Penrose Circulation Desk.  Students with questions about electronic formatting should contact the WCTS Multimedia Development Lab in Hunter Conservatory at mdl@whitman.edu.
  • Email the pdf/a file to the Library at library@whitman.edu by the Reading Day due date.