Honors Thesis FAQ for Faculty

Beginning in Spring 2014, all honors thesis students must deposit both print and digital copies of their thesis with Penrose Library. For faculty, key points include the following:

WHERE CAN I FIND THESIS SUBMITTAL GUIDELINES?

·         Complete guidelines on formatting and submission can be found at: http://www.whitman.edu/research-help/writing-your-thesis/honors-thesis-guidelines

WHEN IS THE DEADLINE?

Both print and digital theses are due in the library no later than Reading Day of Spring Semester, May 14, 2014; the Fall 2014 deadline is December 12, 2014

WHERE ARE THESES SUBMITTED?

Print copies are to be turned in to Dona LaFran, Penrose Library Administrative Assistant (lafrand@whitman.edu or ext. 5191).

WHAT DO I NEED TO SIGN?

·         Faculty advisors must, as in the past, sign the certificate of approval form for the print copies of the thesis: http://www.whitman.edu/penrose/research/thesishelp/guidelines/Certificate.doc

·         In addition to submitting their PDF/A thesis, honors thesis students and faculty advisors must sign a Non-Exclusive Distribution License:

On this form, students and faculty must indicate whether they would like the thesis to be accessible via the Internet and Interlibrary Loan to users unaffiliated with Whitman, or to restrict access to Whitman affiliated patrons  (students, faculty and staff)

  • This form also allows a hold (or embargo period) to be placed on access to the thesis if the author(s) or advisors plan to publish or seek a patent based on work in the thesis.
  • Students will be responsible for bringing this form to faculty to sign, but it is a good idea to begin conversations about the level of access that will be assigned to the thesis.

HOW DO STUDENTS SUBMIT DIGITAL COPIES?

  • Digital copies will be uploaded by students in PDF/A format for long-term storage and preservation by the library.
  • Students may find instruction via the library website  for formatting their thesis as PDF/A
  • A web form will be available for uploading theses by March 1st  

WILL STUDENTS LOOSE THEIR COPYRIGHT?

·         Granting the College (and the Library) the right to provide electronic access to the thesis does not transfer copyright; the student author(s) retain the rights to their work.

HOW CAN STUDENTS LEARN MORE?

The library is offering a workshop for students on these submission guidelines on Monday, February 10th, from noon-1pm in the Center for Teaching and Learning. Pizza lunch will be provided. All students who have submitted the Honors in Major Study Application have been notified, and thirty students have pre-registered as of February 5. 

WHO DO I CONTACT WITH QUESTIONS?

·         Melissa Salrin, Archivist and Special Collections Librarian (salrinmm@whitman.edu or ext. 4731).