Collaborating with Non-Whitman People

Overview

If you want to allow non-whitman people to work on files in your netFiles space, this document is for you. You will have to create something called a "ticket" to allow a non-whitman person to access your files. Just like a concert or other event, a ticket grants the ticketholder access. The ticket can be made in such a way that it allows the ticketholder to add, remove or modify files on your netFiles space. You will still have access to these files as well, so the effect is that you can collaborate on a file or set of files. Because you will be giving permission to someone else to modify your account, you'll be setting up the ticket to affect only a directory within your account, rather than your whole account altogether.

Setup Directions

1. Log on to netFiles Web
2. Click on "New Directory" to make a new folder to serve as a base for collaboration.
3. You will be asked to name the new folder. Do this, then click "OK".
4. The list of files will refresh. Find the new folder you just created and check the box to the left of it.
5. Click on "Invite" in the main navigation at the top of the page.
6. Name the ticket whatever you like
7. Set "Permission" to "Read and Write"
8. The "Lifetime" determines how long the ticket lasts for. Try not to use "Unlimited." Chances are you will not want to remember to come back and remove the ticket when you are done with it. It is much easier to simply set the lifetime to a few months and extend it if you need to later.
9. Choose a password. This is what the non-whitman person will be asked for when they log into netfilles using the ticket.
10. Click "Invite"
11. You will be prompted to send an email to the person who you want to give the ticket to. If possible, deliver the password over the phone, so that the ticket and it's password are not stored together.