Video Conferencing

Who May Use The Equipment

Any Faculty member, Staff member, or Student may request the use of our equipment for academic or administrative purposes.

What We Provide

WCTS maintains one desktop and one laptop to be used for IP based video conferencing. The desktop is located in the WCTS Conference room (accessible through Olin 168). The laptop must be used in the Hall of Science, Maxey, or Olin. Despite the restrictions on physical location, anyone from Whitman may use the equipment. Each setup comes with a video camera and microphone that connect to the laptop.

Video conferencing equipment may be used for free during normal business hours.  If you require a technician to stay, there will be a fee of $17.50/hr.  Subject to the availability of staff, the equipment may also be used outside of normal hours for a fee of $35/hour (testing and setup time included).

Once we have your request, we will arrange a test with the remote site. This takes a lot of planning and coordination, which is why we require advanced notice. Before your video conference begins, we will connect to the people at the other end and make sure everything works. We will show you how to control the volume and display. Once your conference begins, we will stay for about five minutes in case you have questions. When the conference finishes, you will need to call us so we can come pick up the equipment. Do not leave the room unoccupied unless it is locked. You will be financially responsible for all equipment until we pick it up.

Video Conferencing Options

Go To Meeting - PC/Mac

  • equipped with conference call audio, or internet based audio
  • desktop sharing
  • keyboard/mouse sharing
  • allows multiple connections
  • DOES NOT INCLUDE THE USE OF VIDEO

Elluminate - PC/Mac How to use Elluminate

  • internet based audio
  • up to 6 incoming video connections
  • desktop/application sharing
  • allows multiple connections
  • Shared whiteboard space

Polycom PVX - PC only

  • IP based audio/video
  • data sharing
  • requires specific software and other attendees MUST be using IP based video conferencing

Self Service Options

Skype - PC/Mac  http://www.skype.com

  • requires skype account (free)
  • internet based audio/video
  • desktop sharing
  • allows up to four connections (PC only)

iChat - Mac only

  • internet based audio/video
  • desktop sharing
  • mouse and keyboard sharing
  • limited to three connections

What You Need To Do

We request that you notify us at least two (2) weeks before you want to have a video conference. To make a request, please call our office (509-527-5257). You will need to provide us with contact information for the technical support on the other end of the video conference.