REQUIRED MATERIAL

A organizations constitution should be the basis for the operation of the group.  The constitution should be arranged in an appropriate manner, with the following information listed under articles.

ARTICLE I:                  State the complete, official name of the organization. If appropriate, specify any other variation of the official name that the organization might use in its contacts with the public.

ARTICLE II:                 State the purpose and mission of the organization.

ARTICLE III:                List the qualifications, requirements, rights, duties, and all other conditions for membership in the organization. If desired, include benefits and privileges of membership. Specify how membership may be resigned or terminated.

ARTICLE IV:                List the officers, the terms of office, and their general duties and responsibilities. A provision of filling vacancies may also be included in a section under this article. (Each group MUST have an ASWC House of Clubs representative and a budget contact)

ARTICLE V:                State the makeup of the executive committee, board of directors, or council; the method of selection; term of office and its general duties and responsibilities. A provision for filling vacancies may also be included in a section under this article.

ARTICLE VI:                 State frequency of general and special meetings. Who may call a meeting, agenda/minutes quorum requirements. Number of members required to be present at a meeting in order to conduct the organization's business, i.e., QUORUM. (This number is usually a simple majority.)

ARTICLE VII:                State the method and frequency of elections. Specify who is eligible to vote and all qualifications, requirements, or other conditions that members must meet before becoming candidates for office.

ARTICLE VIII:               State the process for risk management in dealing with safety and liability. This means managing the club’s potential exposure to loss (either bodily injury or property damage).  Clubs with a heightened opportunity for risk are asked to be detailed in this section.

Other topics of interest you many wish to consider in your constitution.