Transcripts are confidential and contain a student's complete Whitman academic record. In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, transcripts are released to a student or a third party only upon receipt of a written request with the student's signature.
Transfer work from affiliated and non-affiliated programs will appear on your transcript, but grades will be listed only for affiliated programs. In neither case will the grades factor into your Whitman cumulative GPA.
All official transcripts issued from the Registrar's Office bear the school seal, and are signed by the Registrar. (Current students wanting an unofficial record of classes may check their Unofficial Transcript on WebAdvisor.) If you are an Alumni or former student needing an Unofficial Transcript, simply indicate on your signed request that you need an unofficial copy. The unofficial transcript can be mailed, faxed or emailed to you. Transcripts are placed in specially marked transcript envelopes and stamped on the flap. Once the student has opened the envelope, the transcript becomes unofficial and may not be accepted by a third party.
Please note that your financial obligation to the college MUST be satisfied before we can release a transcript. If you have any questions, feel free to call us 509-527-5983.
You can print and mail the request form, or send us a letter including the information requested on the form. (Completing the Social Security Number field will allow us to process the request more quickly). Mail the completed form or letter to:
You can print and fax the request form, or fax us a letter including the information requested on the form to (509)522-4431.
To order a transcript in person, come into the Registrar's Office located in Room 208 of Memorial Building, and fill out a "Request for Transcript" form.
The following three options are available when ordering transcripts: send transcript at this time, send transcript after grades for this term are recorded, hold for pick-up.
Send transcript at this time
Transcripts are usually sent within one to three working days of receipt of the request. Any classes that you are currently taking will not appear on the transcript.
Send transcript after grades for this term are recorded
You can request that a transcript be sent once grades for the current term have been recorded. Transcripts are usually sent out three weeks after the end of the semester.
Hold for pick-up
You can come in to the Registrar's Office and pick-up transcripts. The transcript is stamped "This official transcript was issued to the individual named in a sealed envelope. Invalid if envelope seal is broken."
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