This page contains Whitman Transcript Information. To access a printable version of the transcript request form, click here.
Transcripts are confidential and contain a student's complete Whitman academic record. In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, transcripts are released to a student or a third party only upon receipt of a written request with the student's signature.
Transfer work from affiliated and non-affiliated programs will appear on the student's transcript, but grades will be listed only for affiliated programs. In neither case will the grades factor into the Whitman cumulative GPA.
All official transcripts issued from the Registrar's Office bear the school seal, and are signed by the Registrar. (Current students requesting an unofficial record of classes may obtain their Unofficial Transcript via CLEo.) If you are an Alumnus or former student requiring an Unofficial Transcript, simply indicate on your signed request form that you need an unofficial copy. Unofficial transcripts can be mailed, faxed or emailed to you while official transcripts appear in specially marked envelopes with a security seal on the flap. Once the envelope has been opened, the transcript becomes unofficial and may not be accepted by a third party.
Please note that financial obligations to the college MUST be satisfied before we can release a transcript. If you have any questions, feel free to call us (509) 527-5983.
Transcripts may be ordered by the Internet, mail, fax or in person (also see Special Ordering Instructions). Current students may use their Whitman email accounts to request transcripts, as well. Simply send an email to registrar@whitman.edu with the information indicated on the standard request form. Since the Fall Semester of 2001, transcripts are issued FREE of charge.
You may submit requests to the National Student Clearinghouse at any time, although this service involves a nominal fee. The Clearinghouse web site provides specifc information on placing orders, delivery options, online order tracking, and processing fees. Credit cards may be used for payment. You will be required to sign and submit a release form the first time you use this service.
You can print and mail the request form, or send us a letter including the information requested on the form, to order by mail. (Completing the Social Security Number field will allow us to process the request more quickly). Mail the completed form or letter to:
You can print and fax the request form, or fax us a letter indicating the information requested on the form, to (509) 522-4431.
To order a transcript in person, visit the Registrar's Office located in Room 212 of Memorial Building, and fill out a Transcript Request form.
The following three options are available when ordering transcripts: send transcript at this time, send transcript after grades for this term are recorded, and hold for pick-up.
Transcripts are usually mailed within one to two working days of receipt of the request. Any classes that you are currently taking will not appear on the transcript.
Send transcript after grades for this term are recorded
You can request that a transcript be sent once grades for the current term have been recorded. Transcripts are usually available three weeks after the end of the semester.
You can personally pick up transcripts at the Registrar's Office. In such cases, the transcript is stamped "This official transcript was issued to the individual named in a sealed envelope. Invalid if envelope seal is broken." If the envelope is opened, the transcript will be considered unofficial. Currently enrolled students will receive notification on their Whitman email account that their transcripts are ready for pick-up. Former students also should provide an email address so they may be notified when their transcripts are ready for pick-up.
The only method of expedited delivery available is Federal Express (FedEx). For current students, this will be charged to your student account. For former students, a FedEx number is required. If you do not have a FedEx account, you can create one through the FedEx web site. Another option is to order your transcript via the National Student Clearinghouse, details above. Call the Registrar's Office at (509) 527-5983 for more information.
