Budgeting Guidelines for Visiting Educators
Advertising and Printing Costs
Food-Bon Appétit
Instructional Media Services
Lodging
Transportation
This is intended to be used as a guide to help with estimating budgets for Visiting Educators – costs quoted are subject to change.
Advertising and Printing Costs
Advertising Contacts:
Ruth Wardwell, Communications x5768 wardwers@whitman.edu
| NPR 3-day Intensive Run | $300 | |
| Pioneer Ad - see http://whitmanpioneer.com/advertising/ | ||
| Press release (needs at least 2 weeks advance notice) | FREE | |
| Union Bulletin Ad (can be discounted w/multiple runs) - 2 x 5 Ad | $110 |
Publication design (poster-flyers) contacts:
Chris Bishop, Publications Design Manager x5769 or
Travis Congleton, Publications Designer x4966 congletj@whitman.edu
| Color Posters – 85 needed for campus distribution | ||||
| 8 ½ x 11 = .50 ¢ each | 11 x 17 = $1.00 each | |||
| Programs – 8 ½ x 11 paper - Black & White - 2-sided = .10 ¢ each | ||||
Food
Bon Appétit Contact:
Teresa Maddess, Catering Director x5127 or maddesta@whitman.edu
| Lunch – varies depending on menu choice | $10 - $15 per person | |
| Dinner* - (includes pre-dinner social w/appetizers). | $26 - $36 per person | |
| Receptions - cookies, punch, coffee, tea, etc. | $3.00-$5.00 per person | |
| *Dinner varies quite a bit depending on the menu and the pre-dinner social. | ||
Local Dining - Dinner costs should not be more than $50 per person (excluding the tax/tip).
Instructional Media Services
Contact:
Sherrie Kamara x5257 or ims@whitman.edu
| Event Support is $25 an hour with a one hour minimum. | |
| Video Conference Support is $35 an hour with a one hour minimum. | |
| See: http://www.whitman.edu/content/wcts/ims | |
Lodging
| Baker Faculty Center | $35 a night | |
| Unless you know for certain that BFC is available for your visitor, please budget for one of the hotels. | ||
| Bed & Breakfast (within walking distance of campus) | $150 (or more) per night | |
| Best Western Walla Walla Suites | $99 + tax | |
| Marcus Whitman Hotel & Convention Center | $99 + tax | |
Transportation
|
Airfare: Please obtain a quote from one of the local travel agencies or an on-line travel site such as Travelocity or Expedia. |
|
| Beginning January 1, 2013, Mileage Reimbursement rate is .565 cents a mile. A good source to determine mileage distance is Mapquest. |
345 Boyer Ave.