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Budgeting Guidelines for Visiting Educators

Advertising and Printing Costs
Food-Bon Appétit
Instructional Media Services
Lodging
Transportation

Advertising and Printing Costs

Advertising Contacts:
Lenel Parish, Senior News Service Officer x5156 parishlj@whitman.edu
Keith Raether, Writer x4917 raethekr@whitman.edu

  NPR 3-day Intensive Run $300
  Pioneer Ad - 2 x 5 Ad $75
  Press release (needs at least 2 weeks advance notice) FREE
  Union Bulletin Ad (can be discounted w/multiple runs) - 2 x 5 Ad $110

Publication design (poster-flyers) contacts:
Chris Bishop, Publications Design Manager x5769 bishopc@whitman.edu
Travis Congleton, Publications Designer x4966 congletj@whitman.edu

  Color Posters – 85 needed for campus distribution
    8 ½ x 11 = .50 ¢ each 11 x 17 = $1.00 each
  Programs – 8 ½ x 11 paper - Black & White - 2-sided = .10 ¢ each

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Food-Bon Appétit

Contact:
Teresa Maddess, Catering Director x5127 or maddesta@whitman.edu

  Lunch – varies depending on menu choice $7 - $10 per person
  Dinner* - (includes pre-dinner social w/appetizers). $24 - $34 per person
  Receptions - cookies, punch, coffee, tea, etc. $3.00 per person
*Dinner varies quite a bit depending on the menu and the pre-dinner social.

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Instructional Media Services

Contact:
Sherrie Kamara x5257 or ims@whitman.edu

  Event Support is $25 an hour with a one hour minimum.
  Video Conference Support is $35 an hour with a one hour minimum.
See: http://www.whitman.edu/content/wcts/ims

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Lodging

  Baker Faculty Center $35 a night
  Unless you know for certain that BFC is available for your visitor, please budget for one of the hotels.
  Bed & Breakfast (within walking distance of campus) $150 (or more) per night
  Best Western Walla Walla Suites $85 + tax
  Marcus Whitman Hotel & Convention Center $85 + tax

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Transportation

 

Airfare: Please obtain a quote from an on-line travel site such as Travelocity or Expedia. 

  Beginning July 1, 2008, Mileage Reimbursement rate is .585 cents a mile. A good source to determine mileage distance is Mapquest.