Student Accounts in the Business Office

Accounts for Current Students

The following letter was sent to currently enrolled students' home addresses in September, 2012, to explain our new electronic billing procedures.

Paperless Billing Notification Letter 2012

Accounts Receivable

This account is used for tuition, room and board, class fees and miscellaneous charges accrued by using your ID card to purchase things on campus. Finance charges are assessed monthly on balances over $100.

Student Accounts will mail paper bills twice a year. The first entitled "Annual Invoice" is mailed in June, with estimated costs for the full school year, and estimated financial aid. This bill will allow you to calculate the payment amount needed to clear your account for final registration for Fall semester. This payment is due August 10th.

When classes are in session, students will recieve notification by email one a month when they have an amount due, or have a credit balance on this account.

We send another paper billing for Spring semester in mid December, again with estimated charges, estimated financial aid and a payment amount needed to clear your account. This billing is sent in the student's name to their home address. The payment is due after the New Year's holiday, approximately two weeks before the first day of class. Though the campus is usually closed during Winter break, we do receipt payments and process mail during this time. ***The due date for Spring Semester 2013 is January 2, 2013.

You may preregister for a coming semester, no matter what your balance is. However, you may not finalize your registration until the previous term's balance is paid in full.

Payment Plan

If you have asked Student Accounts to draft a four-month "Deferred Payment Plan" to pay your tuition over time, the agreed upon amount is moved from your AR to this account. You are asked to make 4 monthly payments, the first to clear your Business Office hold at the beginning of the semester, the remaining three due on the 15th of each subsequent month. There is a $25 set-up fee associated with this service and finance charges are assessed on a monthly basis. At the end of the fourth month of the agreement, any balance owing, or any credit balance from an overpayment, will be moved to your AR account.

Tuition, the ASWC fee, room and board charges are eligible to be financed in this manner. The charge for health insurance, course fees, books, and FLEX dollars are not included in a payment plan agreement.

Estimated Payment Calculator (coming soon!) * Request a Plan

Rental Accounts

These accounts are for Off-Campus Whitman-owned properties, typically rented by upperclassmen. Find a list of properties and more information on this housing option, here.

Collection Policies

We strive to work with our students as much as possible. If you leave school, or graduate, with an amount owing, please contact us to work out payment arrangements.

IRS Form 1098T

This tax credit form is created after the end of the calendar year and mailed to your home address before the end of January. Educational institutions may choose to run these forms based on charges to students, or payments received for students. Whitman has chosen to calculate them based on charges assessed. Please include this form when compiling your taxes each year.

These forms are generated for US citizens only. For information on similar tax issues for international students, please contact the Intercultural Center, or Laura Nix.

Other Services

The Business Office cashes personal checks for up to $200 for currently enrolled students.

Need something notarized? We have a notary in our office.

Have a lot of coins? We have coin rolls!

Need to break that twenty dollar bill? We can make change for you.