Executive Council meeting 10/3/07
Attendance:
Jeff Wilson – President
Elliott Okantey – Finance Chair
Nadim Damluji – Programming Chair
Andrea Ramirez – Director of Student Activities/Advisor
John Stewart – Nominations Chair
Bryce McKay – Ombud
Maile Zeng – Policy Chair
Jordan Clark – Oversight Chair
Charlie Wittman-Todd – Secretary
I. Call to Order
II. Jeff’s Report
-Retreat Debriefing (Jenna Jameson will not be present)
Jeff: How did everyone feel the retreat went
Elliott: I thought it went well. I certainly appreciated our Robert’s Rules Training
Bryce: It reflected in the senate meeting.
Jeff: You could see it in the house, our actions versus theirs.
Nadim: I was glad to have my chairs there.
Bryce: It was great because you could say “this is who you talk to” and you get a sense of contrats.
Jeff: What sucked?
Elliott: Burning two boxes of paper. We shouldn’t leave ash in the fireplace
Nadim: The dog was annoying.
Elliott: You shot him, didn’t you?
Jeff: The paper. What would you have included, what would you not have included? Did it serve best to educate about ASWC?
Maile: I think the fact that first-year senators had the retreat before the meeting was great. It was good to have them incorporated in our group before our first senate meeting. It was nice to have a retreat where everyone came together. Personally, I don’t interact with senators on programming or finance, so it was nice to get to know them
Jeff: It’s too late in the year, it’s too long to get off. Either we do it earlier and not bring freshman senators or we get the elections done earlier
Bryce: I think the latter.
Jordan: Elections after they’ve been around each other for two days might be tough.
Jeff: Well that’s an issue that can be tweaked. Elliott and I will work to develop what we just got from erik [last year’s itinterary for the retreat]
-Office Hours
Jeff: Have any of you sent hours to me? (Maile and John) The rest of you should do two after your committee meeting for the week. During that time you are in charge of updating your part of the website. Post your minutes. It will only take fifteen or twenty minutes. I need to be able to put a schedule up on the door and on the website, so please e-mail me.
Nadim: Can we do it all at the same time?
Jeff: we’ll see.
-Resolutions
Jeff: Andrea and I researched a little during our meeting yesterday about how resolutions work in the federal government, how they work or don’t work here, as the case may be. I would like the Policy committee to write bi-laws on how resolutions are trying to work. Binding and non-binding resolutions. A binding resolution needs to be approved by the house and bears the weight of an act.
Maile: One of my committee members expressed concern how a resolution can be binding without administration consent.
Jeff: I think that’s a case for a non-binding resolution. The binding resolution might be good in terms of replacing what we call a “bi-law change.”
Bryce: CODA was joint resolution.
Jeff: Theoretically, but its never been defined. It has been done by both, but what did that mean? The bi-laws didn’t say anything
Maile: Feel free to talk to me about this at my committee meeting Monday at 6 in Reid 240.
Jeff: When you send me office hours, send me your committeee meetings too.
-Nov 4th Joint Session
Jeff: Joint session has been moved to the 28th. Everyone, can you excuse Maile and I for debate? (everyone agrees).
Jordan: Before the joint session I want to train the house representatives. Maybe at 7? We can get them pizza
Jeff: Baron and Charlie can you please let everyone know that the date has been changed?
Maile: We would not have a senate meeting, we would just go directly to a joint session.
-My Meeting with John Stanton: Board of Trustees
Jeff: I had lunch with John Stanton and the chairs of the academic committee and the diversity committee. He wants names by the middle of October for who we want to see on the board. He sent me a list of qualities he was looking for, and he pointed me towards the already standing committees, like the student affairs committee, to select the representatives.
Nadim: We’re meeting Tuesday at 9 on the day back to 4-day.
Jeff: So that’s that. Next week I’m going to hit you guys heavy. Let you know what the dealio, yo.
-AIA: Are they okay?
Elliott: I forgot to bring…Damn. The finance committee agreed at the retreat to advocate their re-instatement and to let them pay for Fred Hill, but we didn’t talk to the 300-1000 dollars they could possibly get
Jeff: I have a couple questions. Where was it?
Bryce: Changa said yes. He saw a bunch of adveritising for it.
Jeff: it’s not anyone’s fault except an unclear club dissolution.
Elliott: Make a note so the club stays dead.
Maile: shouldn’t they have to wait a semester to be re-recognized by the bi-laws?
Jeff: I think we’ve decided to make a note to future governments to avoid situations like this. We would never back-fund like this normally.
Elliott: This was a difficult decision, because we let them up.
Bryce: We’re not letting them pay for the food.
Elliott: They will request a budget, but it’s been tabled right now.
Maile: it’s on October 21st.
Jeff: we get handbooks back on Friday. I think he’s going to physically go in and change it.
Baron: I want to buy a copy of Voodoopad for the secretary’s laptop and my laptop to take minutes. It’s about $50 for two copies of this program. Can we use the Office fund for this?
Nadim: The rocky horror club we didn’t recognize will get money from Films or Programming for their show.
Bryce: I’m glad we worked it out this way instead of having them be a club
Elliott: I’m glad that we’re thinking about clubs more critically. We’ve allowed six clubs just so they can get money, like Quarterlife.
Maile: I was overlooking a constitution by a club and they didn’t like it, but I explained it helped the senate and helps their club in the long run. They’re appreciative in an interesting way.