Club Recognition:
I. American Indian Association and Local Nations Connection
Jeff: A motion is in order to recognize the AIA. Do i hear such a motion (he does). Second? (Yes) It has been motioned and seconded.
Alan, you are here to speak? What is the drive of your club? how is what you are going to do going to benefit the whole campus and what you would use your money for? we want a feel for how our money will help students
Alan: the AIA in the past has been something of an ethnic support group on campus and a place for people of all ethnicities to meet to learn about native american concerns. In the future it might have the Local Nations partnership which would provide a number of different things. The idea would be to bring whitman students to learn from native american students in the community and to allow native american students to meet with these teachers. It will provide a sort of study abroad locally at these nations that whitman is lucky to have right near by. In the interest of time - i could go on about the AIA - but i will instead talk about why we need the money now. We brought a speaker, fred hill, who talked about powwows and local issues. We basically had to jump on the opportunity to bring the speaker before the powwow so we could share powwow etiquite. Luckily, Fred came to campus and a lot of students and community members came. However, the confusion came in a number of areas. I was under some impression that the club still existed from the previous year. I submitted an RUF and i assumed if i did everything would go smoothly; we would have a budget. Even if i didn't know who would take care of it, it would be taken care of. I delegated someone to handle the contract and she sent an e-mail to ASWC and she said there was some issue and she would look into it because i figured as long as someone else was on it, we were fine. This was somewhat irresponsible on my part, but i was under the impression that we had some money. It was $300 for the speaker and $104 for the food. He came, it was good. I got to know the speaker and his wife a lot better. they really took care of me, it was a great experience. I don't have the money. I see him as a great cultural souce and a great teacher. We should be paying our speakers. I need some recognition for the club and i also need some money to pay for the speaker. There are a number of other things i would like to have money for.
Jeff: lets field some questions
Gabrielle: Are you asking for the $150
Elliott: Since when we created the 2008 budget we'd already allocated $1000 for AIA, AIA may request up to that amount for their re-recognized budget
Bryce: Was that allocated before or after AIA dissolved.
Elliott: Before.
Jeff: how does a club dissolve
Elliott: There's no estabilished proceedure. It just happens as it happens.
Bryce: The leaders at the time, we didn't dissolve them, they did it, right?
Andrea: before the finance committee, they derecognized
Alan: The club also is a place for Native american speakers to get their voice out to the campus.
Dan: could we get a dollar amount to your request.
Alan: the $404 dollars is for the event. We tutor at the ____ school, and it would be nice to have money for gas to go there. If we did that, maybe 7 times more, 7-10 times more. It would be around $200. That's one thing. if we want to go to other events, if we wanted to go to warm springs or yakima or nez perce, it would be good to have gas money for that, $150
Dan: so roughly $700-800
Bryce: This is just club recognition, no contingency request
Jeff: we are compelled to give them a budget. I think an amendment is in order to denote the amount of money. Someone needs to make a motion
Dan: Move to amend the recognition to include $800 dollars.
(second)
Jeff: questions about the amendment?
Bryce: The finance committee hasn't allocated money yet and i think it might be prudent to talk to them. I'd like to refer the budget allocation to the finance committee
Jeff: oversight, do we have to resolve the amendment? What kind of motion is it.
Alan: If we wanted to bring another speaker, or guest lecturer, where would the money come from?
Nadim: I gave a talk about co-sponsoring to bring another speaker. What was the deal with the contract, because he didn't go through committee. What was the contract, who signed it?
Alan: I don't think there was a contract made. The person who was supposed to take care of it was left in the dark. It was a spoken contract, a verbal contract.
Jordan: He can refer the amendment back to the finance committee, and we can recognize them as a committee.
Jeff: The motion has been made and amendment to send it back to committee.
Alan: would that mean postponing paying the money.
Andrea: you have to go through the aswc process because you didn't do it before.
Jeff: We move to voting. We are voting to see if this amendment to give $800 to AIA be referred to the finance committee.
(Ayes have it)
We are now back to the main motion to recognize AIA.
Alan: Would it be possible to have contingency fund pay the speaker quickly and to have less money in club funds.
Jeff: as i understand it, we really need contracts before we release funds. At the very least, you need to talk to Andrea, Nadim, and Elliot. We can get you $150 but we can't necessarily release that without a contract
Gabrielle: And you need to go through the process of requesting contingency funds formally.
Jeff: October 21st is our first senate meeting.
Elliott: It's clear AIA needs to be a club. There is a student interest to be met. I move to vote
(second)
Vote to vote:
ayes have it
Vote:
Ayes have it.
Jeff: The club has been recognized.
II. Aerobics Club
Jeff: motion to recognize the aerobics clubs. Moved and seconded.
No representative is present. They were given the opportunity to come.
Alan: This club provides a lot of fun and opportunity for students. Its a fun way to get your exercise in a low-stress situation.
Andrea: I gave lucy the opportunity to try to pass this as is. There are some problems i have with it in terms of bi-laws and the constitution process. There is no elective process. It's also in Article 6, saying there's no elections. I recommend having her revise it.
Jeff: It's your perrogative.
Dan: Motion to postpone definintely until october 21st
Jeff: We're moving to debate on this postponement. Now vote.
(ayes have it)
It's been postponed. Where should we direct Lucy? Contact lucy and let her know we have problems with articles 4 and 6.
III. Club Soccer
Dan: Motion to recognize club soccer
(second)
Jeff: Is there a representative (no).
Elliott: The finance committee thought it might be a better idea to have club soccer people apply for contingency fund as fee-paying members of ASWC and have their money next year come when they're an official club sport. Is that the best course of action
Bryce: It sounds as thought they just need $200 to go to tournaments and for equipment. If we make them a club, they'll just dissolve.
Dan: motion to table indefinitely
Jeff: is there a second? the chair feels this might not be prudent.
(no second)
Bryce: having them to apply to contingency is the easiest.
Elliott: any student can apply for contingency funds. We're advocating this because it slims down the process.
Jeff: further discussion. Committee, what is your pleasure.
Bryce: i move to postpone the motion indefinintely.
(Second)
Jeff: motion is not debatable. We are now voting to postpone discussion indefinitely.
(No's have it)
Russ: are they definitely going to get money?
Elliott: its not guaranteed.
Russ: They're very active, i'm on their listserve
Andrea: The bi-laws state that the recognition of club sports must go through the club sports committee.
Ryan: Can we postpone it definitely? I feel its better that indefinitely.
David: I move we vote, and if we don't recognize them they will get recognized through club sports and can get contingency. If they want to be a club and have a representative on the house, they can do that too later.
Dan: It seems it will be easier for us to postpone it indefinitely. It doesn't mean we won't look at it again, but we don't have a set point of when we are going to look at it again.
Jeff: Further discussion.
Elliott: i voted on motion to table because i wanted to vote no on them being a club. I have a unique perspective because i deal with every single club. While clubs fulfill a purpose, they don't need to form a club to get money. It makes most sense to deal with them as a club sport, not as a club.
Dan: We should ensure they can get money. It will be easiest for us to come back to it if we postpone it indefinitely.
Bryce: I agree with what Dan says, which is my motion. Previous question
Jeff: End debate on the motion
(Ayes)
Recognizing the club?
(Nos have it)
Jeff: Might be the first time
Bryce: In my time?
IV. Students for Rocky Horror
Jeff: motion to recognize (motioned and seconded)
Jeff: no one to represent
Gabrielle: The constitution is incomplete.
Jeff: They do this every year on halloween. Maybe a programming issue
Nadim: It depends on the group and students in it. There was none last year. They can easily go through programming and the film chair.
Bryce: Have they been involved with programming committee or with teal?
Nadim: Not that i'm aware of.
Andrea: This is their desire. We told them what to do, and this is the process they chose.
Dan: It seems it might be good to have something preserve it.
Maile: Aricle 3, subsection 3.
Jeff: is it free and open to all members.
Elliott: It seems that they would audition for the starring roles, but that many people can be in it.
Bryce: movies on stage was like this, they promised to involve all interested parties.
Russ: What are they doing.
Dan: They show the movie and act it out while it's happening.
Nadim: Just in terms of recognizing as a club versus coming through programming. this would happen in less than a month. It just seems pointless for them to come to house of clubs meetings if they're done in a month.
Kramer: Would they have time.
Nadim: They would. We can get rights quickly.
Jeff: Further comments. What is your pleasure. Without objection we'll move to voting.
Maile: can we move to refer to programming?
Jeff: Baron and I will send a note to them telling what they want to do. Let's vote.
(no's have it)
V. Immigration Interest Group
Gabrielle: move to recognize.
Jack: I can speak somewhat. It was thrown together in the past three weeks ago. It seems they are well organized and already have their officers, and will do a lot to bring the campus awareness of immigration issues.
Bryce: How does this relate to the border trip?
Jack: That's put on by a professor that you have to apply for. this would be more open
Russ: any idea what you might do beside research.
Jack: The stories from the border last week was not a club event, because it happened before the club was born. Conferences of smaller nature, nothing too huge. Most of it is in the constitution.
Hong-Ni: Yesterday they planned a 4-day trip and an art show.
Gabrielle: Does oversight feel that article six would be a problem.
Hong-Ni: it says that all members would be available to go to the trip, but then they say that it would be a limited number
Andrea: They only have so many seats in the van. The advisor would look at applications and so it would be done fairly.
Hong-Ni- I went on the four-day trip, and the trips are very popular. A lot of students apply. I assume a lot of students might be considered. I'm for the trip, but i wanted to bring that attention.
Jeff: Would they have to apply to the travel and conference fund?
Elliott: it's not clear.
Jack: the job of the club is to create trips. As far as funding goes, we'll have to work on it.
Bryce: If the tack of the group is to field the process of going on the trips, would the funds go towards trips, or...
Jack: most of the funds would be spent on campus and the purpose of the club would be to review applications.
Bryce: I think it's a great group, and if the funds are going to be used on campus I would vote for recognition of the group and encourage them to apply for travel and conference funds. Is there a way we can...elliott how would you go about sending club funds.
Elliott: i only give money if their utility to whitman college is made clear. If i'm doing my job correctly, i will only approve funds for what they'll do on campus.
Jeff: Vote to recognize
(Ayes have it)
Bryce: I move to dispense the remainder of the agenda until after the joint session.
Jeff: is there general consensus? Okay we're good.
After Joint Session:
Folk Music society (club recognition)
Moabi- Any reason you vote by e-mail
Dan: I like this because you have a core of people and can get more people to come.
Jeff: Motion to recognize the Folk Music society?
(Ayes Have it)